Payroll Services Tender Poole

Payroll Services Tender Poole

Personnel and payroll services. Poole Hospital NHS Foundation Trust is seeking expressions of interest from contractors to provide a full NHS Electronic Staff Record (ESR) payroll service to a medium sized NHS Foundation trust employing circa 4000 staff.

United Kingdom-Poole: Payroll management services

2013/S 227-395291

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Poole Hospital NHS Foundation Trust
Longfleet Road
For the attention of: Adrian Carnell
BH15 2JB Poole
UNITED KINGDOM
Telephone: +44 1202442773
E-mail: adrian.carnell@rbch.nhs.uk

Internet address(es):

General address of the contracting authority: www.poole.nhs.uk.

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Payroll Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKK21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Payroll management services. Personnel and payroll services. Payroll management services. Personnel and payroll services. Poole Hospital NHS Foundation Trust is seeking expressions of interest from contractors to provide a full NHS Electronic Staff Record (ESR) payroll service to a medium sized NHS Foundation trust employing circa 4000 staff.
II.1.6)Common procurement vocabulary (CPV)

79211110, 79631000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Information and formalities necessary for evaluating if requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner: 1) entering general PQQ supplier information on BIP Delta.
II.2.2)Information about options

Options: yes
Description of these options: Two times twelve month extention options.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company and other guarantees may be required in certain circumstances see the invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Entering general PQQ supplier information. The Poole Hospital NHS Foundation Trust utilises the NHS supplier information database (Sid4gov) to manage and assess general pre-qualification information in the form of a profile. Candidates are requested to provide their profile on the Sid4gov as per the following link:
https://gps.cabinetoffice.gov.uk/sites/default/files/files/Sid4Gov/Sid4Gov%20supplier%20user%20guide%20v1.0.pdf

a) Candidates should register on Sid4gov through the above link. To continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to requaest a DUNS Supplier Number. Suppliers who already have a published profile on Sid4gov must confirm that information is up to date;
ii) Candidates should ensure all relevant sections of their NHS Sid4gov profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract.
If you require any further assistance or have any queries about sid4gov please contact the support team at sid4gov@gps.gsi.gov.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per III.2.1. above.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per III.2.1. above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Aftercare. Weighting 5

2. Quality. Added Value. Weighting 10

3. Quality. Sub Criteria: Experience of dedicated team. Weighting 10

4. Quality. Sub Criteria: Quality assurance. Weighting 5

5. Quality. Experience. Sub Criteria: Experience of ESR. Weighting 10

6. Quality. Experience. Sub Criteria: Experience of Software Eurpore Expenses and SMART e-rostering systems and interfaces. Weighting 5

7. Quality. Experience. Sub Criteria: Experience of NHS pay and conditions. Weighting 10

8. Quality. Implementation Plan. Sub Criteria: Provision of detailed implementation plan. Weighting 10

9. Quality. Security. Weighting 5

10. Financial. Life Cycle Costs. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PHFT/01922/AC
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.12.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Poole:-Payroll-management-services./F65FA4AD3X

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/F65FA4AD3X

GO Reference: GO-20131120-PRO-5278973

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calender day standstill period between notifying the award decision and the awarding the contract. Unsuccessful tenderers and applicants are entitled to recieve reasons for the decision, including the characteristics and relitive advantages of the winning bid and the reasons why the tender/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Agrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought in accordance with the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.11.2013