Payroll system solution

Payroll system solution

It is expected that the solution selected will include best practice functionality including electronic workflow, employee self service, electronic timesheet and expenses input and authorisation, electronic payslips and have standard management and audit reports.

UK-London: software package and information systems

2012/S 44-072050

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London South Bank University
103 Borough Road
Contact point(s): Mark Rund
SE1 0AA London
UNITED KINGDOM
Telephone: +44 207815-6017
E-mail: rundm@lsbu.ac.uk
Fax: +44 207815-6888

Internet address(es):

General address of the contracting authority: http://www.lsbu.ac.uk/

Address of the buyer profile: 103 Borough Road, London SE1 0AA
Electronic access to information: https://in-tendhost.co.uk/londonsouthbankuniversity/

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/londonsouthbankuniversity/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Payroll system solution.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Software package and information systems. The proposal is to tender for a low cost, scalable payroll solution.
It is expected that the solution selected will include best practice functionality including electronic workflow, employee self service, electronic timesheet and expenses input and authorisation, electronic payslips and have standard management and audit reports. It is also expected that the HR modules will a recruitment and absence management module that could be considered as an integrated HR/Payroll system in the future.
II.1.6)Common procurement vocabulary (CPV)

48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 310 000 and 610 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: There may be an opportunity to extend the contract for three 12 month periods.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As detailed in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.
Minimum level(s) of standards possibly required: As detailed in the tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
Minimum level(s) of standards possibly required:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

Technical functionality. Weighting 40

Pricing schedule. Weighting 40

Implementation. Weighting 7

Optional requirements. Weighting 7

Quality assurance & data security. Weighting 2

Contract management & after sales support. Weighting 2

Performance management & continuous improvement. Weighting 2

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

11/025/FIN
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.4.2012 – 11:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

13.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 1 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 13.4.2012 – 12:30
Place:

LSBU.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: The opening procedure will be carried out by procurement and finance.
The opening date is subject to change.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The tender process will be managed wholly via London South Bank University’s e-tendering web portal. Potential bidders must express an interest and complete the tender documentation by accessing the web-portal at the URL: https://in-tendhost.co.uk/londonsouthbankuniversity.

The University reserves the right to cancel the tender process at any stage. The University does not accept any liability for any costs incurred in tendering. GO Reference: GO-201231-PRO-3750493.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London South Bank University
103 Borough Road
SE1 0AA London
UNITED KINGDOM
E-mail: rundm@lsbu.ac.uk
Telephone: +44 207815-6017
Internet address: http://www.lsbu.ac.uk/
Fax: +44 207815-6888

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

1.3.2012