Peel Ports ERP System Tender

Peel Ports ERP System Tender

This opportunity is for procurement of a new ERP system to replace legacy systems.

United Kingdom-Liverpool: Business transaction and personal business software package

2018/S 090-203532

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Peel Ports Investments Limited
Maritime Centre
Liverpool
L21 1LA
United Kingdom
Contact person: Edward Abrahamson
E-mail: peelportstender@lumeniaconsulting.com
NUTS code: UK
Internet address(es):Main address: www.peelports.com

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://portal.peelports.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://peelports.smartsourceportal.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Body governed by Utilities Contracts Regulations

I.5)Main activity

Other activity: Port-related activities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

PPIL/0028/ERP System Selection

Reference number: PPIL/0028/ERP System Selection

II.1.2)Main CPV code

48400000

II.1.3)Type of contract

Services

II.1.4)Short description:

The generic bidder login to download the tender documentation (portal.peelports.co.uk) is:

Username: Tenderers.

Password: Tenderers!

For access to the submission portal “Smartsource”, suppliers should request access by emailing: peelportstender@lumeniaconsulting.com with their name and bid email address.

This opportunity is for procurement of a new ERP system to replace legacy systems currently in use by Peel Ports, to help modernise its business systems landscape and support the streamlining and transformation of business processes in the organisation. Scope is focused on supporting Peel Ports’ ports and marine operations in the UK, Ireland and Netherlands.

The contract value will vary dependent on the results of the competitive dialogue process (e.g. finalising scope, hosting method etc.) but is estimated for the initial term as follows: between 8 000 000 GBP and 10 500 000 GBP spend over 10 years, including services and upfront and ongoing software costs (maintenance or subscription).

II.1.5)Estimated total value

Value excluding VAT: 15 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72260000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

The company is headquartered at the Maritime Centre, Port of Liverpool, Liverpool L21 1LA. It has sites across the UK, Ireland and the Netherlands that are affected by this procurement.

II.2.4)Description of the procurement:

The generic bidder login to download the tender documentation (portal.peelports.co.uk) is:

Username: Tenderers.

Password: Tenderers!

For access to the submission portal “Smartsource”, Suppliers should request access by emailing: peelportstender@lumeniaconsulting.com with their name and bid email address.

This opportunity is for procurement of a new ERP system to replace legacy systems currently in use by Peel Ports, to help modernise its business systems landscape and support the streamlining and transformation of business processes in the organisation. Scope is focused on supporting Peel Ports’ ports and marine operations in the UK, Ireland and Netherlands.

Project scope is focused on supporting Peel Ports’ ports and marine operations in the UK, Ireland and Netherlands. Functional scope includes the following areas:

— core financials,

— treasury management,

— budgeting and forecasting,

— customer pricing and contract management,

— integration of service management and billing,

— sales invoicing and credit control,

— purchasing,

— expense management,

— project management (including capex approval),

— enterprise asset management (EAM),

— inventory management and stock requisitioning,

— estate management (i.e. property and lease management for real estate),

— HR,

— payroll processing,

— document management,

— data warehousing, reporting and business intelligence (BI).

The contract value will vary dependent on the results of the competitive dialogue process (e.g. finalising scope, hosting method etc.) but is estimated for the initial term as follows: between 8 000 000 GBP and 10 500 000 GBP spend over 10 years, including services and upfront and ongoing software costs (maintenance or subscription).

For further information please refer to the tender documentation, available at the address shown in this Notice.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 15 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: yes
Description of renewals:

The initial contract term is expected to be for 10-years and thereafter rolling (excluding the integration contract which will be linked to completion), subject to termination provisions (see tender documentation for details). The forecast contract value for the initial term is expected to be between 8 000 000 GBP and 10 500 000 GBP with annual recurring costs thereafter between 300 000 GBP and 1 000 000 GBP.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The Competitive Dialogue procedure will engage with participants to inform the technical specifications and implementation approach, and potentially to refine scope for the end solution. This includes:

— refinements of the functional scope and feasibility of delivering this within a single system,

— the technical complexity of integrating with various other Peel Ports systems,

— the most practical and cost-effective phasing options, and

— the most suitable hosting option (e.g. SaaS, hosted, on premises, etc.) to optimally balance Peel Port’s technical preferences, business risk and cost-of-ownership.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The generic bidder log-in to download the tender documentation (portal.peelports.co.uk) is:

Username: Tenderers.

Password: Tenderers!

For access to the submission portal “Smartsource”, suppliers should request access by emailing: peelportstender@lumeniaconsulting.com with their name and bid email address.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Refer to tender documents for any suitability requirements, if applicable.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/06/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Farook Khan — Peel Ports General Legal Counsel
Maritime Centre, Port of Liverpool
Liverpool
L21 1LA
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Peel Ports will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Utilities Contracts Regulations 2016 (SI 2016 nº 274) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/05/2018