Pension Administration and Actuarial Services Tender

Pension Administration and Actuarial Services Tender

A comprehensive pensions administration service and maintenance of comprehensive central records embracing active, deferred and pensioner members.

United Kingdom-London: Pension services

2019/S 082-195233

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Southern Housing Group
Fleet House, 59-61 Clerkenwell Road
United Kingdom
Contact person: Gabriel Otubambo
NUTS code: UK
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Pension Administration, Actuarial, Investment Consulting and Scheme Secretarial Services

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

— a comprehensive pensions administration service and maintenance of comprehensive central records embracing active, deferred and pensioner members, deaths (including organising claiming of insured death benefits), transfers in and out, retirements, early retirements, annual renewal and issue of member benefit statements, AVCs (calculated on a monthly basis and unitised; liaison with pension payroll accordingly; instructing AVC provider on Trustee’s behalf), calculation of pension increases, special benefits etc (including notification to members), provision and maintenance of an up to date administration manual,

— provide online access for members, detail relevant information in their pension and benefits,

— quarterly administration report including demonstration of achievement of agreed SLAs (Service Level Agreements) and including average SLAs plus including reference to the Pension Regulator’s data cleaning requirements,

— retirement annuity bureau facility,

— attendance and part.

II.1.5)Estimated total value

Value excluding VAT: 720 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:


II.2.4)Description of the procurement:

The Trustees wish to establish a Contract for the provision of pension administration, actuarial, investment consulting and scheme secretarial services.

The contract is not being divided into lots as the Authority believes that the contract will be best delivered and managed by a single economic operator. The introduction of Lots would introduce the need for higher internal resource. The Trustees also believe that they will achieve better value for money by appointing a single economic operator.

The provider will be managing the final salary pension plan, which is split into 2 closed defined pension schemes.

The 1964 Southern Housing Group Pension Plan section is the historic pension scheme with 37 active members which is now closed to new entrants. There are both contributing and non-contributing members of the scheme. The scheme also has 284 deferred members and 156 pensioners, and at its current Triennial Valuation as at 31.3.2018, its assets were valued at 45 000 000 GBP.

The 2017 Southern Housing Group Pension Plan section is a section which is closed to new entrants and which came into existence following the group transferring out of the Social Housing Pensions Scheme (SHPS) in September 2017, with 20 active members. There are both contributing and non-contributing members of the scheme. The scheme also has 153 deferred members and 257 pensioners, and at its current triennial valuation as at 31.3.2018, its assets were valued at 17 800 000 GBP.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method statement questions / Weighting: 50 %
Quality criterion – Name: Interview and presentation / Weighting: 10 %
Cost criterion – Name: Pricing schedule / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 720 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract is for an initial period of 5 years (60 months) extendable by 5 years (60 months).

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here:

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/06/2019
Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/06/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 60 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. GO Reference: GO-2019423-PRO-14827670

VI.4)Procedures for review

VI.4.1)Review body

Royal Court of Justice
The Strand
United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
United Kingdom
Telephone: +44 2075366000
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
United Kingdom
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice: