Pension Administration Software and Hosting Service Tender

Pension Administration Software and Hosting Service Tender

Oxfordshire County Council, require a replacement of their existing pension administration software and hosting service prior to the expiry of the existing contract in January 2020.

United Kingdom-Oxford: Pension services

2019/S 115-282682

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Oxfordshire County Council
Oxfordshire County Council, 3rd Floor County Hall
Oxford
OX1 1ND
United Kingdom
Contact person: Mr Martin Hall
Telephone: +44 7889164706
E-mail: martin.hall@oxfordshire.gov.uk
NUTS code: UKJ14
Internet address(es):Main address: http://www.oxfordshire.gov.uk

Address of the buyer profile: http://www.oxfordshire.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://sebp.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://sebp.due-north.com/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Pension Administration Software and Hosting Service

Reference number: DN412526

II.1.2)Main CPV code

66520000

II.1.3)Type of contract

Services

II.1.4)Short description:

Oxfordshire County Council, require a replacement of their existing pension administration software and hosting service prior to the expiry of the existing contract in January 2020. Through use of this software they currently administer the pension records of circa 70 000 members of a number of schemes including the Local Government Pension Scheme (LGPS), The Fire Service Pension Schemes (FPS) and the Teachers’ Compensatory Added Years (CAY). To meet their obligations as pension administrators Oxford County Council require an efficient and effective pension administration software product that can hold necessary information and make calculations in line with all pension and overriding pension legislation.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ14

II.2.4)Description of the procurement:

Oxfordshire County Council, require a replacement of their existing pension administration software and hosting service prior to the expiry of the existing contract in January 2020. Through use of this software they currently administer the pension records of circa 70 000 members of a number of schemes including the Local Government Pension Scheme (LGPS), The Fire Service Pension Schemes (FPS) and the Teachers’ Compensatory Added Years (CAY). To meet their obligations as pension administrators Oxfordshire County Council require an efficient and effective pension administration software product that can hold necessary information and make calculations in line with all pension and overriding pension legislation. The pension administration software is used to run a monthly payrol to pay the pensions to around 17 000 pension members amounting to c 6 300 000 GBP each month. The administration software is also used, as above, to hold records; calculate and pay benefits for fire pension scheme members and whilst the numbers are much smaller there is far more complexity here with 5 schemes (sets of regulation) to use in calculating benefit entitlements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 23/01/2020
End: 22/01/2025
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/07/2019
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 120 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/07/2019
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Oxfordshire County Council Procurment Team + Evaluators
New Road
Oxford
OX1 1ND
United Kingdom
Telephone: +44 7889164706
E-mail: martin.hall@oxfordshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/06/2019