Pension Services Tender Edinburgh

Pension Services Tender Edinburgh

The Scheme Actuary requirements will be to carry out all statutory duties in respect of the Scheme’s triennial valuation.

United Kingdom-Edinburgh: Pension fund management services

2019/S 223-547383

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: University of Edinburgh
Postal address: Charles Stewart House, 9-16 Chambers Street
Town: Edinburgh
NUTS code: UKM75
Postal code: EH1 1HT
Country: United Kingdom
E-mail: Gordon.Whittaker@ed.ac.uk
Telephone: +44 1316502759

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

SBS Pension Services — Actuarial, Administration and Investment

Reference number: EC0871 SBS Pension Services

II.1.2)Main CPV code

66141000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Edinburgh Staff Benefits Scheme is the Defined Benefit pension arrangement for support staff within the University of Edinburgh. Established in 1968, the current market value of the Scheme is circa 450 000 000 GBP and has approximately 1 800 active, 2 000 deferred and 2 000 pensioner members.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Actuarial and Advisory Services

Lot No: 1

II.2.2)Additional CPV code(s)

66519600

II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

The Scheme Actuary requirements will be to carry out all statutory duties in respect of the Scheme’s triennial valuation including but not limited to:

Actuarial valuation of the scheme at least once every 3 years by a qualified scheme actuary, all actuarial certification required including rates of contributions, annual funding updates, highlighting the financial implications of significant events and indicating changes in the level of coverage of the Scheme’s liabilities by its assets since the last actuarial valuation and any implications for contribution levels, actuarial factors used in the administration of the scheme, costing and confirmation of effect of any proposed benefit structure changes, individual calculations as required, collation of all information required for PPF levy and input of information to the relevant statutory body, and provision of PPF levy estimates, assistance with contingent asset certification/recertification, preparation of wording of summary annual report and summary funding statements and review of member documentation, Scheme Trust Deed and Rule, provision of verbal/written reports for meetings as necessary, provision of robust advice on regulations, best practice, operational practice and other pension matters, legislative changes and accounting issues and production of annual calculations and advice for University accounting disclosures, e.g. FRS102, provision of any other such duties as may be required to meet legislative requirements. Tenderers may specify other recommendations for improvements in service delivery or quality.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 80
Price – Weighting: 20
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

24 month.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Additional consultancy service requirements but not limited to:

— develop and maintain the scheme’s risk register document,

— attendance of Scheme Actuary at 4 pre-meetings with Chair of Trustee and 4 Trustee Board meetings per annum,

— provision of relevant Trustee Training, drafting and/or reviewing documentation for the scheme including rule changes and member communications.

II.2)Description

II.2.1)Title:

Administration Services

Lot No: 2

II.2.2)Additional CPV code(s)

66141000

II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

— provision of a highly efficient service to members with robust workflow processes to facilitate a UK defined benefit pension arrangement,

— provision of online modelling tools to allow members to produce self-service data for retirement planning,

— provision of suitable data transfer mechanisms to allow upload of relevant member data from the University’s central HR/payroll system,

— provision of accurate and timely standard and ad hoc management information and reports, and other projects or services related to scheme administration,

— provision of a dedicated named point of contact available for University staff supported by a team of experienced staff,

— provision of a secure UK based administration system for data management with appropriate business continuity processes in place,

— provision of a service that complies with the regulatory framework relevant to UK pensions and the SBS pension scheme Rules.

Cash management:

— operation and maintenance of the Trustee Bank Account including bank reconciliations and processing of payments,

— maintaining a cashbook for recording payments and receipts,

Pension scheme accounting:

— completion of statutory returns,

— preparation of annual trustee report and accounts,

— drafting and preparation of annual members’ report,

— facilitation of annual audit.

Pensioner payroll:

— general payroll management,

— payslip and P60 production,

— statutory changes/returns,

— routine pensioner existence checks.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 90
Price – Weighting: 10
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Investment Consultancy Services

Lot No: 3

II.2.2)Additional CPV code(s)

66131100

II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

The Trustees require advice on all aspects of scheme investment, specifically investment advice is sought for:

— investment strategy development and review,

— selection, monitoring, review and reporting on the performance of investment Fund Managers,

— attending, supporting and arranging presentations made by the incumbent or prospective investment managers,

— quarterly reporting to and attendance at four Investment sub-committee meetings per annum,

— reporting on the performance of managers against benchmarks and the overall investment performance of the Scheme,

— general advice in respect of the scheme’s investment activities including Trustee education.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 80
Price – Weighting: 20
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/01/2020
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Suppliers must have experience of a complex defined benefits scheme arrangement similar in scope, size and scale at SBS, for each of the lots you are bidding for.

Provide evidence in a statement of one example that meets the requirement.

(SC Ref:604091)

VI.4)Procedures for review

VI.4.1)Review body

Official name: University of Edinburgh
Postal address: Charles Stewart House, 9-16 Chambers Street
Town: Edinburgh
Postal code: EH1 1HT
Country: United Kingdom
Telephone: +44 1316502508Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/11/2019