Pension Support Services Tender
To provide pension support to cover administration, actuarial and investment services.
United Kingdom-Inverness: Pension services
Section I: Contracting authority
I.1)Name and addresses
An Lòchran, 10 Inverness Campus
Telephone: +44 1463245245
NUTS code: UKM6Internet address(es):Main address: http://www.hie.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313
I.2)Information about joint procurement
I.4)Type of the contracting authority
Section II: Object
Pension Support Services
II.1.2)Main CPV code
II.1.3)Type of contract
This is a single contract to provide pension support to cover administration, actuarial and investment services. Note, although this procurement process will be run by HIE, the contract will be awarded by the Board of Trustees of Highlands and Islands Superannuation Scheme.
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
The initial 3 year budget currently available to deliver the core elements of the service is between 600 000 GBP and 645 000 GBP (excluding VAT).
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
It is expected that these services will be required from May 2019 for an initial period of 3 years with the Trustees having the option to extend for a period or periods together not exceeding 1 calendar year following the initial term.
II.2.10)Information about variants
II.2.11)Information about options
The Trustees reserve the right, on giving reasonable written notice from time to time, to require changes to the services (whether by way of the removal of services, the addition of new services, or increasing or decreasing the services or specifying the order in which the services are to be performed). The Trustees shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015.
II.2.13)Information about European Union funds
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
4B1b Bidders will be required to have an average yearly turnover of a minimum of 430 000 GBP for each of the last 2 years.
4B3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.
4B5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability = 5 000 000 GBP for each and every claim.
Public Liability = 2 000 000 GBP for each and every claim.
Professional Indemnity = 5 000 000 GBP for each and every claim.
4B6 as an alternative for Bidders who started trading less than 3 years prior to the ESPD return date, they must demonstrate adequate financial capacity by the following evidence:
(i) a business plan for a minimum 3 year trading period setting out projected annual average turnover of no less than the threshold stated above;
(ii) a statement of whether or not any full audited accounts are available for any years’ trading to date and copies of those accounts; and
(iii) a letter of support from their bank setting out the level of financial support available to them from their bank and for how long it is available.
4B6 (not scored)
The Trustees as a public body must comply with HMRC IR35 provisions. If you are bidding as a personal service company (PSC) or will be using a personal service company to provide services under the contract please identify these in your response.
III.1.3)Technical and professional ability
4C6 The Investment Consultant must be authorised under the Financial Services and Markets Act 2000 (section 34(2), Pensions Act 1995).
4C6 The Scheme Actuary must have Fellowship of the Institute and Faculty of Actuaries (or else approved by the Secretary of State for Work and Pensions) (Regulation 4 of the Occupational Pension Schemes (Scheme Administration) Regulations 1996).
4C6 The supplier must be listed and authorised on the Financial Services Register https://www.fca.org.uk/firms/financial-services-register
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
The Trustees reserve the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
VI.2)Information about electronic workflows
The Award criteria will be marked according to the following criteria:
0 — Unacceptable — Nil or inadequate response which fails to demonstrate an ability to meet the requirement.
1 — Poor — Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 — Acceptable — Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 — Good — Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 — Excellent — Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full.
In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website(www.publiccontractsscotland.gov.uk), and record their interest in this contract and download and complete all relevant documentation.
Tenders must be submitted via the PCS postbox and be received by the published deadline. Late tenders and or email or hard copy responses will not be accepted.
PCS also gives suppliers access to an on-line Question and Answer facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=564880
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=564880
VI.5)Date of dispatch of this notice: