Pension Support Services Tender

Pension Support Services Tender

To provide pension support to cover administration, actuarial and investment services.

United Kingdom-Inverness: Pension services

2018/S 243-555365

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Highlands and Islands Enterprise on behalf of The Board of Trustees of the HIE Superannuation Scheme
An Lòchran, 10 Inverness Campus
United Kingdom
Telephone: +44 1463245245
NUTS code: UKM6Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Pension services

Section II: Object

II.1)Scope of the procurement


Pension Support Services

Reference number: O172

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This is a single contract to provide pension support to cover administration, actuarial and investment services. Note, although this procurement process will be run by HIE, the contract will be awarded by the Board of Trustees of Highlands and Islands Superannuation Scheme.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM6

II.2.4)Description of the procurement:

The initial 3 year budget currently available to deliver the core elements of the service is between 600 000 GBP and 645 000 GBP (excluding VAT).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Management and delivery team / Weighting: 10 %
Quality criterion – Name: Management and delivery methodology general / Weighting: 15 %
Quality criterion – Name: Management and delivery methodology administration / Weighting: 10 %
Quality criterion – Name: Management and delivery methodology actuarial and investment / Weighting: 20 %
Quality criterion – Name: Innovation / Weighting: 10 %
Quality criterion – Name: Contract implementation and handover / Weighting: 10 %
Price – Weighting: 25 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is expected that these services will be required from May 2019 for an initial period of 3 years with the Trustees having the option to extend for a period or periods together not exceeding 1 calendar year following the initial term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Trustees reserve the right, on giving reasonable written notice from time to time, to require changes to the services (whether by way of the removal of services, the addition of new services, or increasing or decreasing the services or specifying the order in which the services are to be performed). The Trustees shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

4B1b Bidders will be required to have an average yearly turnover of a minimum of 430 000 GBP for each of the last 2 years.


4B3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

4B5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability = 5 000 000 GBP for each and every claim.

Public Liability = 2 000 000 GBP for each and every claim.

Professional Indemnity = 5 000 000 GBP for each and every claim.

4B6 as an alternative for Bidders who started trading less than 3 years prior to the ESPD return date, they must demonstrate adequate financial capacity by the following evidence:

(i) a business plan for a minimum 3 year trading period setting out projected annual average turnover of no less than the threshold stated above;

(ii) a statement of whether or not any full audited accounts are available for any years’ trading to date and copies of those accounts; and

(iii) a letter of support from their bank setting out the level of financial support available to them from their bank and for how long it is available.

4B6 (not scored)

The Trustees as a public body must comply with HMRC IR35 provisions. If you are bidding as a personal service company (PSC) or will be using a personal service company to provide services under the contract please identify these in your response.

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

4C6 The Investment Consultant must be authorised under the Financial Services and Markets Act 2000 (section 34(2), Pensions Act 1995).

4C6 The Scheme Actuary must have Fellowship of the Institute and Faculty of Actuaries (or else approved by the Secretary of State for Work and Pensions) (Regulation 4 of the Occupational Pension Schemes (Scheme Administration) Regulations 1996).

4C6 The supplier must be listed and authorised on the Financial Services Register

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 05/02/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The Trustees reserve the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Award criteria will be marked according to the following criteria:

0 — Unacceptable — Nil or inadequate response which fails to demonstrate an ability to meet the requirement.

1 — Poor — Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Acceptable — Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Good — Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Excellent — Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full.

In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website(, and record their interest in this contract and download and complete all relevant documentation.

Tenders must be submitted via the PCS postbox and be received by the published deadline. Late tenders and or email or hard copy responses will not be accepted.

PCS also gives suppliers access to an on-line Question and Answer facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:564880)

Download the ESPD document here:

VI.4)Procedures for review

VI.4.1)Review body

Highlands and Islands Enterprise
An Lòchran, 10 Inverness Campus
United Kingdom
Telephone: +44 1463245245
E-mail: address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: