Pensions Administration Software Tender

A Multi-Provider Framework Agreement for the Provision of Pensions Administration Software.

United Kingdom-Norwich: Financial systems software package

2020/S 009-016820

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Norfolk County Council
Postal address: Floor 3, County Hall, Martineau Lane
Town: Norwich
NUTS code: UKH15
Postal code: NR1 2DH
Country: United Kingdom
Contact person: Julie Ward
E-mail: sourcingteam@norfolk.gov.uk

Internet address(es):Main address: www.norfolk.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/norfolkcc/aspx/Home

I.1)Name and addresses

Official name: Norfolk Pension Fund (Norfolk County Council)
Postal address: 5 St Andrews Hill
Town: Norwich
NUTS code: UKH15
Postal code: NR2 1AD
Country: United Kingdom
E-mail: pensions@norfolk.gov.uk

Internet address(es):Main address: www.norfolkpensionfund.org

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/norfolkcc/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/norfolkcc/aspx/Home

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

A Multi-Provider Framework Agreement for the Provision of Pensions Administration Software.

Reference number: NCCT41608

II.1.2)Main CPV code

48442000

II.1.3)Type of contract

Services

II.1.4)Short description:

Norfolk County Council, on its own behalf and on behalf of the Cheshire West and Chester Council, City of Bradford Metropolitan District Council, Essex County Council, Flintshire County Council, Northern Ireland Local Government Officers Superannuation Committee (NILGOSC), South Yorkshire Pensions Authority, South Tyneside Council, Tameside Metropolitan Borough Council, Wirral Council and Wolverhampton City Council wish to let a multi-provider framework agreement for the provision pension administration software primarily in support of the Local Government Pension Scheme (LGPS).

II.1.5)Estimated total value

Value excluding VAT: 300 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

England, Wales, SCOTLAND and NORTHERN IRELAND.

II.2.4)Description of the procurement:

The founder authorities named above wish to establish a multi-provider framework agreement for the provision of pensions administration software to be available to all LGPS administering authorities and other bodies as defined in this OJEU contract notice, to provide national access to high-quality efficient and effective services at the best possible price.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 100

Cost criterion – Name: Pricing is not included in this framework agreement / Weighting: 00

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As described in the invitation to tender and associated documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 5

In the case of framework agreements, provide justification for any duration exceeding 4 years:

N/A

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 095-229711

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/02/2020

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 17/02/2020

Local time: 14:00

Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

This procurement will be managed electronically via the Council’s eProcurement system. To participate in this procurement, applicants must first be registered on the system at https://in-tendhost.co.uk/norfolkcc Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles Once registered you will be able to see the procurement project under the ‘tenders’ section and ‘express an interest’ to view the documentation. If you encounter any difficulties whilst using the system you can contact the InTend support team by phoning +44 8442728810 or emailing mail to: support@in-tend.co.uk?subject=TED (if you at already registered there is no need to re-register). The framework agreement is being let by Norfolk County Council as the contracting authority. Norfolk County Council is working jointly with the following authorities, who have expressed an intention to procure services under the framework (including itself):

— Chester West and Cheshire Council (as administering authority of the Cheshire Pension Fund), Council Office, 4 Civica Way, Ellesmere Port, CH65 0BE. Email: pensions@cheshirewestandchester.gov.uk

— City of Bradford Metropolitan District Council (as administering authority of the West Yorkshire Pension Fund), PO Box 67, Bradford, BD1 1UP. Email pensions@wypf.org.uk

— Essex County Council (as administering authority of the Essex Pension Fund), PO Box 11, County hall, Chelmsford, CM1 1LX. Email: pensionenquiries@essex.gov.uk

— Flintshire County Council (as administering authority of the Clwyd Pension Fund), County Hall, Mold, Clwyd, CH 6NA. Email: pensions@flintshire.gov.uk

— Tameside Metropolitan Borough Council (as administering authority of the Greater Manchester Pension Fund), Guardsman Tony Downes House, 5 Manchester Road, Droylsden, M43 6SF. Email mail@gmpf.org.uk

— Northern Ireland Local Government Officers’ Superannuation Committee (NILGOSC), Templeton House, 411 Holywood Road, Belfast, BT4 2LP. Email info@NILGOSC.org.uk

— South Yorkshire Pensions Authority, Floor 8, Gateway Plazza, Sackville Street, Barnsley, S70 2RD. Email: pensions@sypf.gov.uk

— South Tyneside Council (as administering authority of the Tyne and Wear Pension Fund), Town Hall and civic offices, Westhoe Road Southshields, NE33 9ER. Email pensions@twpf.info.gov.uk

— Wirral Council (as administering authority of the Merseyside Pension Fund), Castle Chambers, 43 castle Street, Liverpool, L2 9SH, Email: mpfadmin@wirral.gov.uk

— Wolverhampton City Council (as administering authority of the West Midlands Pension Fund), PO Box 3948, Wolverhampton, WV1 1XP. Email: pensionfundenquiries@wolverhampton.gov.uk

In addition to those listed above, the framework may also be used by:

— any LGPS administering authorities as defined in the Local Government Pension Scheme Regulations 2013 (SI 2013/2356) (as amended) including the firefighters’ pension scheme and police pension schemes and any of their participating employing authorities, or in relation to the LGPS in Scotland, any administering authority and any of their Scheme employers as defined in the Local Government Pension Scheme (Scotland) Regulations 2018 (SSI 2018/141) (as amended),

— NILGOSC in Northern Ireland and employing authorities as defined in the Local Government Pension Scheme Regulations (Northern Ireland) 2014 (SRNI 2014/188) (as amended),

— the Board of the Pension Protection Fund (http://www.pensionprotectionfund.org.uk),

— any other administering authority or scheme manager of a public-sector pension scheme or any public-sector body that requires pensions related services and any LGPS Fund(s) or groups of Funds, or any bodies, organisations or companies established by them for the purpose of operating on a collective basis.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Norfolk County Council
Town: Norwich
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern EN Standard form 02 — Contract notice 12/19 Ireland). Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/01/2020