Pensions Administration Tender – Judicial Pensions and Payroll Administration

Pensions Administration Tender –¬†Judicial Pensions and Payroll Administration

Administration of judicial pension and payroll schemes for the Ministry of Justice.

United Kingdom-Leicester: Pension fund administration services

2014/S 061-103468

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

MoJ Procurement
Peat House 1 Waterloo Way
For the attention of: Kathy Bates
LE1 6LP Leicester
UNITED KINGDOM
Telephone: +44 1162282028
E-mail: kathy.bates@noms.gsi.gov.uk
Fax: +44 1162282020

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Judicial Pensions and Payroll Administration.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Administration of judicial pension and payroll schemes for the Ministry of Justice, including Other Government Departments and Devolved Administrations as follows:
Scottish Government.
Department of Justice (Northern Ireland).
Department for Employment and Learning (Northern Ireland).
Department for Social Development (Northern Ireland).
HM Treasury.
Cabinet Office.
II.1.6)Common procurement vocabulary (CPV)

66523100, 66520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Administration of Judicial Pension Schemes.
There are three sets of pension schemes.
1. Judicial Pensions Schemes.
There are several separate Judicial Pension schemes that provide benefits for the majority of the salaried Judiciary within the United Kingdom. Most of the Judiciary are, however, members of the one remaining open scheme which was established by the Judicial Pensions and Retirement Act 1993. All of the schemes are defined benefit, final salary, contracted-out pension schemes for the purposes of the Pension Schemes Act 1993. The schemes are also, for the purpose of tax, non-registered schemes. The schemes provide contingent dependant’s benefits as well as ill health and death benefits. Aside from the main scheme benefits there are also provisions for Additional Voluntary Contributions (AVCs), these AVC provisions are, however, registered schemes for the purposes of tax.
2. Fee-paid Judicial pension scheme.
The Department is also responsible for 8,200 fee-paid Judiciary, a number of whom will be entitled to receive pension benefits in respect of their judicial fee-paid service following the Supreme Court judgment in February 2013 in the case of O’Brien v Ministry of Justice. The Department will create a pension scheme that is analogous to the relevant existing 1993 Judicial Pension scheme. However, the litigation has not completed, with some issues going to appeal. We anticipate the fee-paid scheme being operational in 2015/16.
3. New Judicial Pension Scheme 2015 (NJPS2015).
As part of the implementation of the Public Service Pensions Act 2013, the Department will have to administer a new pension scheme for the judiciary. The scheme will come into existence from 1 April 2015 and will mirror in most aspects the provisions of the new Civil Service scheme. It will be a career average scheme with no automatic lump sum and will be registered for the purposes of the Finance Act 2004. All new appointees from 1 April 2015 will join this scheme, as will some members of the current scheme who do not have a right under the 2013 Act to remain in their current scheme.
The contract will provide for pension payroll administration for these schemes.
Other Government Departments and Devolved Administrations.
The contract will provide the same services for Cabinet Office, HM Treasury, Scottish Government, Department of Justice (Northern Ireland), Department for Employment and Learning (Northern Ireland) and Department for Social Development (Northern Ireland).
Membership.
The current estimated membership profile as of 1.4.2015 is as follows:
Judicial Pension Schemes:
Active Members: 2211.
Preserved Members: 10.
Pensioners: 1823.
Fee paid Judicial Pension scheme (subject to litigation):
Active Members: c 4000 to c 8000.
Preserved Members: Unknown.
Pensioners: c 1700 to c 4100.
2015 Judicial Pension Scheme:
Active members: c 670 salaried and c 1,600 to 4,300 fee paid (subject to litigation).
Preserved members: Unknown.
Pensioners: c 1,700 to c 1,800.
Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract may be extended for 2 further periods, each of 12 months duration.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

3545-2-Professional Services-N-RFP
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.4.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 60 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 28.4.2014 – 15:00
Place:

via Ministry of Justice eSourcing System.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

1. Registration:
The Ministry of Justice will be performing events through its eSourcing Portal. The eSourcing Portal is an online application that allows all potential suppliers to create and submit their responses to any Requests for Information, Requests for Quotes, or Requests for Proposals via the internet rather than in paper form (where they have been invited to respond). The eSourcing Portal will also be used by the Ministry of Justice to run Reverse Auctions.
If you are not registered on the eSourcing Portal please send an email to kathy.bates@noms.gsi.gov.uk stating:

Company Name;
Your Name;
Contact email.
Sourcing Reference Number: 3545-2-Professional Services-N-RFP
If you are already registered on the eSourcing Portal please contact the relevant Buyer expressing your interest in the sourcing event. You will then be notified by email when the sourcing event has been opened.
A Supplier user guide will be attached to the sourcing event and once you have logged in will help you to use the eSourcing Portal
The buyer will then contact you with the registration process.
2. Contract Duration:
The duration of the Contract will be for an initial period of 3 years from the commencement date. The Authority may, at its descretion, extend the provision for 2 further periods of 12 months duration upon expiry of the initial 3 year term.
3. Security Classification:
From 2.4.2014 the Government is introducing its new Government Security Classifications (GSC) classification scheme to replace the current Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential suppliers should make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC: https://www.gov.uk/government/publications/government-security-classifications

4. Transparency:
HM Government requires that tender documentation issued by government departments for contracts with a value exceeding GBP 10,000 over the life of the contract are published online (www.businesslink.gov.uk) for the general public. The resulting contract shall also be published.

The Ministry of Justice may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreement with the Ministry of Justice prior to submission. Only documentation relating to awarded contracts will be published.
Key commercial interests would be trade secrets and commercial interests which would be prejudiced by publication, following the tests in section 43 of the Freedom of Information Act 2000. http://www.justice.gov.uk/guidance/docs/foi-exemption-s43.pdf

The prescribed grounds for redaction are:
(a) national security;
(b) personal data;
(c) information protected by intellectual property law;
(d) information which it is not in the public interest to disclose (following the tests under the Freedom of Information Act 2000);
(e) third party confidential information;
(f) IT security; or
(g) prevention of fraud.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.3.2014