Pensions Administration Tender – Judicial Pensions and Payroll Administration
Administration of judicial pension and payroll schemes for the Ministry of Justice.
United Kingdom-Leicester: Pension fund administration services
Section I: Contracting authority
Peat House 1 Waterloo Way
For the attention of: Kathy Bates
LE1 6LP Leicester
Telephone: +44 1162282028
Fax: +44 1162282020
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Public order and safety
Section II: Object of the contract
Service category No 27: Other services
NUTS code UK
Department of Justice (Northern Ireland).
Department for Employment and Learning (Northern Ireland).
Department for Social Development (Northern Ireland).
There are three sets of pension schemes.
1. Judicial Pensions Schemes.
There are several separate Judicial Pension schemes that provide benefits for the majority of the salaried Judiciary within the United Kingdom. Most of the Judiciary are, however, members of the one remaining open scheme which was established by the Judicial Pensions and Retirement Act 1993. All of the schemes are defined benefit, final salary, contracted-out pension schemes for the purposes of the Pension Schemes Act 1993. The schemes are also, for the purpose of tax, non-registered schemes. The schemes provide contingent dependant’s benefits as well as ill health and death benefits. Aside from the main scheme benefits there are also provisions for Additional Voluntary Contributions (AVCs), these AVC provisions are, however, registered schemes for the purposes of tax.
2. Fee-paid Judicial pension scheme.
The Department is also responsible for 8,200 fee-paid Judiciary, a number of whom will be entitled to receive pension benefits in respect of their judicial fee-paid service following the Supreme Court judgment in February 2013 in the case of O’Brien v Ministry of Justice. The Department will create a pension scheme that is analogous to the relevant existing 1993 Judicial Pension scheme. However, the litigation has not completed, with some issues going to appeal. We anticipate the fee-paid scheme being operational in 2015/16.
3. New Judicial Pension Scheme 2015 (NJPS2015).
As part of the implementation of the Public Service Pensions Act 2013, the Department will have to administer a new pension scheme for the judiciary. The scheme will come into existence from 1 April 2015 and will mirror in most aspects the provisions of the new Civil Service scheme. It will be a career average scheme with no automatic lump sum and will be registered for the purposes of the Finance Act 2004. All new appointees from 1 April 2015 will join this scheme, as will some members of the current scheme who do not have a right under the 2013 Act to remain in their current scheme.
The contract will provide for pension payroll administration for these schemes.
Other Government Departments and Devolved Administrations.
The contract will provide the same services for Cabinet Office, HM Treasury, Scottish Government, Department of Justice (Northern Ireland), Department for Employment and Learning (Northern Ireland) and Department for Social Development (Northern Ireland).
The current estimated membership profile as of 1.4.2015 is as follows:
Judicial Pension Schemes:
Active Members: 2211.
Preserved Members: 10.
Fee paid Judicial Pension scheme (subject to litigation):
Active Members: c 4000 to c 8000.
Preserved Members: Unknown.
Pensioners: c 1700 to c 4100.
2015 Judicial Pension Scheme:
Active members: c 670 salaried and c 1,600 to 4,300 fee paid (subject to litigation).
Preserved members: Unknown.
Pensioners: c 1,700 to c 1,800.
Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP
Description of these options: The contract may be extended for 2 further periods, each of 12 months duration.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Prior information notice
via Ministry of Justice eSourcing System.
Section VI: Complementary information
The Ministry of Justice will be performing events through its eSourcing Portal. The eSourcing Portal is an online application that allows all potential suppliers to create and submit their responses to any Requests for Information, Requests for Quotes, or Requests for Proposals via the internet rather than in paper form (where they have been invited to respond). The eSourcing Portal will also be used by the Ministry of Justice to run Reverse Auctions.
If you are not registered on the eSourcing Portal please send an email to firstname.lastname@example.org stating:
Sourcing Reference Number: 3545-2-Professional Services-N-RFP
If you are already registered on the eSourcing Portal please contact the relevant Buyer expressing your interest in the sourcing event. You will then be notified by email when the sourcing event has been opened.
A Supplier user guide will be attached to the sourcing event and once you have logged in will help you to use the eSourcing Portal
The buyer will then contact you with the registration process.
2. Contract Duration:
The duration of the Contract will be for an initial period of 3 years from the commencement date. The Authority may, at its descretion, extend the provision for 2 further periods of 12 months duration upon expiry of the initial 3 year term.
3. Security Classification:
From 2.4.2014 the Government is introducing its new Government Security Classifications (GSC) classification scheme to replace the current Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential suppliers should make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC: https://www.gov.uk/government/publications/government-security-classifications
HM Government requires that tender documentation issued by government departments for contracts with a value exceeding GBP 10,000 over the life of the contract are published online (www.businesslink.gov.uk) for the general public. The resulting contract shall also be published.
The Ministry of Justice may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreement with the Ministry of Justice prior to submission. Only documentation relating to awarded contracts will be published.
Key commercial interests would be trade secrets and commercial interests which would be prejudiced by publication, following the tests in section 43 of the Freedom of Information Act 2000. http://www.justice.gov.uk/guidance/docs/foi-exemption-s43.pdf
The prescribed grounds for redaction are:
(a) national security;
(b) personal data;
(c) information protected by intellectual property law;
(d) information which it is not in the public interest to disclose (following the tests under the Freedom of Information Act 2000);
(e) third party confidential information;
(f) IT security; or
(g) prevention of fraud.
VI.5)Date of dispatch of this notice:24.3.2014