Periodic Electrical Installation Testing and Remedial Works Contracts

Periodic Electrical Installation Testing and Remedial Works Contracts

The awarding authority is seeking two (2) contractors for the provision of periodic electrical installation testing and remedial works to its housing stock in the north and south of the borough. The contractors will be required to provide a 24/7 365 day response repair service.

United Kingdom-London: Repair and maintenance services

2013/S 171-295415

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Southwark
PO Box 64529
Contact point(s): Engineering & Compliance Section
For the attention of: Gavin Duncumb
SE1P 5LX London
UNITED KINGDOM
Telephone: +44 2075250685
E-mail: engineeringqs@southwark.gov.uk

Internet address(es):

General address of the contracting authority: www.southwark.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Periodic Electrical Installation Testing and Remedial Works Contracts.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The awarding authority is seeking two (2) contractors for the provision of periodic electrical installation testing and remedial works to its housing stock in the north and south of the borough. The contractors will be required to provide a 24/7 365 day response repair service.
The awarding authority is seeking two (2) contractors that will deliver quality, achieve high levels of resident satisfaction (whether tenant or leaseholder), a service that the council can be proud of, a service which truly puts the residents first, delivers a ‘right first time’ approach every time with a motivated and highly focused workforce committed to delivering an excellent service.
II.1.6)Common procurement vocabulary (CPV)

50000000, 31200000, 51100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated value of each contract for Lot 1 (Contract A) and Lot 2 (Contract B) (see below) are 2 600 000 GBP and 2 300 000 GBP respectively. Tenderers may tender for both contracts but can only be awarded one contract. The appointed contractors for both contracts will provide their services across the borough and will be required to provide 24 hour emergency cover.
II.2.2)Information about options

Options: yes
Description of these options: The 2 contracts will be for an initial period of 3 years, extendable at the sole discretion of the awarding authority for a further period of 12 months giving total possible contract periods of up to 4 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Contract A

1)Short description

Contract A – Periodic Electrical Installation Testing and Remedial Works Contract.
2)Common procurement vocabulary (CPV)

50000000, 31200000, 51100000

3)Quantity or scope

The estimated contract value of Lot 1 (Contract A) is 2 600 000 GBP. The appointed contractor will be required to provide periodic electrical installation testing and remedial works in its housing stock in the north of the borough and will be required to provide 24 hour emergency cover.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

The duration included in this Lot description takes into account all possible extensions to the contract – see main body of OJEU notice for further details.
Lot No: 2 Lot title: Contract B

1)Short description

Contract B – Periodic Electrical Installation Testing and Remedial Works Contract.
2)Common procurement vocabulary (CPV)

50000000, 31200000, 51100000

3)Quantity or scope

The estimated contract value of Lot 2 (Contract B) is 2 300 000 GBP. The appointed contractor will be required to provide periodic electrical installation testing and remedial works in its housing stock in the south of the borough and will be required to provide 24 hour emergency cover.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

The duration included in this Lot description takes into account all possible extensions to the contract – see main body of OJEU notice for further details.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Further information will be provided within the pre-qualification and tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further information will be provided within the pre-qualification and tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The awarding authority reserves the right to require consortium bidders to take a particular form of legal structure, or to require one party to undertake primary legal liability or to require that each party undertakes joint and several.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The awarding authority’s terms and conditions, as stated in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in Articles 44-52 of Directive 2004/18 and Regulations 23-26 of the Public Contracts Regulations 2006. Tenders must be in accordance with the instructions outlined in the Invitation to Tender that is available from the address in Section I.1 above.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Section III.2.1 above.
Minimum level(s) of standards possibly required: See Section III.2.1 above.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Section III.2.1 above.
Minimum level(s) of standards possibly required:
See Section III.2.1 above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 7
Objective criteria for choosing the limited number of candidates: Further information will be provided in the pre-qualification documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LEG/CS/CON/HG130/59586
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.10.2013 – 13:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

14.10.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 26.2.2014 – 13:00
Place:

160 Tooley Street, London SE1 2QH

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members and authorised officers of the awarding authority only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Pre-qualification questionnaires will be distributed to any organisation expressing an interest in these contracts to the contact detailed in Section 1. All pre-qualification questionnaires must be requested and submitted by the time and date noted in Section IV.3.4.
The awarding authority is not liable for any costs (including any third party costs, fees or expenses) incurred by those expressing an interest in or tendering for these contract opportunities.
The awarding authority reserves the right to withdraw from or discontinue the procurement process, which shall include the right not to award as a result of this call for competition.
The awarding authority strongly supports and implements its Fairer Future programme, details of which can be found on its website at www.southwark.gov.uk. Further details about the awarding authority’s requirements for the contracts, which are linked to the Fairer Future programme and other corporate policy will be set out in the tender and contract documents.

Tenders and all supporting documentation for the contracts must be in English and must be priced in sterling.
The form of contract for the successful contractors will be the JCT Measured Term contract 2011 as amended by the awarding authority’s specific terms. Appointment to these contracts are not a guarantee of any fixed amount of work.
The date inserted in Section IV.3.8 for tender opening is simply a best estimate at the time of dispatch.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The awarding authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Tenderers have two (2) working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of three (3) working days before expiry of the standstill period. Such additional information should be requested from the address in Section I.1. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into, the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.9.2013