Personal Care and Support Services Peterborough

Personal Care and Support Services Peterborough

1. Peterborough City Council (“the Authority”) invites registered domiciliary and home care support providers with relevant skills and experience to tender for appointment to an outcome-based framework agreement to provide personal care and support to adults within Peterborough (“the Service”).

UK-Peterborough: Health and social work services

2013/S 114-194914

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Peterborough City Council
2nd Floor, Town Hall, Bridge Street
PE1 1HQ Peterborough
UNITED KINGDOM
Telephone: +44 1733452492
E-mail: lucia.hedderley@peterborough.gov.uk

Internet address(es):

General address of the contracting authority: http://www.peterborough.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of personal care and support services to adults in community based settings
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
NUTS code UKH11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Health and social work services:
1. Peterborough City Council (“the Authority”) invites registered domiciliary and home care support providers with relevant skills and experience to tender for appointment to an outcome-based framework agreement to provide personal care and support to adults within Peterborough (“the Service”).
2. The Framework Agreement is anticipated to commence on or around the 1.10.2013. and shall continue for an initial period of 2 years with the option to extend up to 2 further 1 year increments.
3. The Framework Agreement will be outcome-based and utilising the ADASS eastern region terms and conditions of contract and associated outcomes and service specifications.
4. Providers must demonstrate a track record of reliability, quality service provision and the ability to meet the needs of adults with a diverse range of care needs, disabilities and complex health needs, including those Service Users for whom English is a 2nd language. The Service must operate from premises located within the boundaries of the Authority.
5. Providers are sought for the following specialisms:
— personal care and support for service users with mental health needs,
— personal care and support for older people,
— personal care and support for service users with learning disabilities and autism,
— personal care and support for service users with physical and sensory impairment,
— personal care and support for service users suitable for reablement,
— personal care and support for service users within a live-in support/supported livings setting (this may also include delivery of personal care to service used based within extra care and sheltered housing settings).
6. Care is expected be delivered across the full spectrum of community based settings including (but not limited to) service users homes, extra care/sheltered schemes and supported living environments.
7. Providers will be expected to work closely with both Service Users and the Authority to ensure delivery of person centred, personalised care in line with the Personalisation and prevention agenda of Peterborough City Council and will include provision to individuals with direct payments and personal budgets as well as the authorities managed service provision.
8. The Authority anticipates appointing a number of providers to the framework within each specialism and providers may apply to provide care in more than one specialist area. appointment to the framework shall not constitute a guarantee of any minimum level of work for any provider or that any appointed provider shall be awarded any work at all.
II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

A 1 stage open tender process to procure a framework agreement for provision of personal care and support services (Homecare) to adults in community based settings. The contract will be let for an initial period of 2 years, with an option to extend by 2 further increments of one year, i.e. 2+1+1 up to the maximum of 4 years.
Estimated value excluding VAT: 25 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As detailed in tender documents when released.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in tender documents when released.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in tender documents when released.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
As detailed in tender documents when released.
Minimum level(s) of standards possibly required: As detailed in tender documents when released.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in tender documents when released.
Minimum level(s) of standards possibly required:
As detailed in tender documents when released.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

LH0001
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.6.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Dependent upon if contract extension periods are utilised 2015 if not extended, 2016 or 2017 if the 1 year extensions are utilised.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Potential Providers are advised of the following instructions:
The tender for this provision will be carried out as a one-stage Open process combining a Pre-Qualifying Questionnaire and a Tender bid, only providers who pass the Pre-Qualifying element will have the rest of their bid assessed.
The deadline for Providers to advise the Authority of Expressions of Interest is Noon on 28.6.2013. and during this time period there are no other documents available or for Providers to download. Providers should register on Delta at www.delta-esourcing.com and add the following access code to become part of our supplier list 8M289C7BU4 .

All providers must express an interest on or before Noon on 28.6.2013. to be sent the full Invitation to tender pack. The pack will contain full details of the requirement, the evaluation process and the tender timetable the Authority will be following, this is currently anticipated to be despatched during the week commencing 1.7.2013. and the tender closing deadline is anticipated to be week commencing 29.7.2013.
All documentation for the tender will be issued using the Delta esourcing portal only and all bidders questions will be managed and answered through the portal.
If your organisation is already registered on Delta you do not need to register again, please login using your existing username and password, go to your Response Manager and add the following access code: 8M289C7BU4.
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.

The services to which the procurement relates fall within Part B of Schedule 3 of the Public Contracts Regulations 2006 (as amended) (“the Regulations”) and Annex IIB to Council Directive 2004/18/EC. This is a voluntary notice exempt from the normal OJEU regulations and as such the Authority reserves the right to follow timescales which are different to the standard open procedure.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=63113852

GO Reference: GO-2013612-PRO-4871813

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Peterborough City Council
Town Hall, Bridge Street
PE1 1HQ Peterborough
UNITED KINGDOM
E-mail: lucia.hedderley@peterborough.gov.uk
Telephone: +44 1733452492

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.6.2013