Personal Domiciliary Care and Housing Related Support Cardiff

Personal Domiciliary Care and Housing Related Support Cardiff

Cardiff County Council wishes to invite expressions of interest from suppliers to deliver Supported Living Services to six homeless individuals who have been assessed as having complex needs and require both personal domiciliary care and housing related support services.

United Kingdom-Cardiff: Health and social work services

2014/S 077-133527

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commissioning & Procurement
For the attention of: Ben James
CF10 4UW Cardiff
Telephone: +44 2920873732

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of personal domiciliary care and housing related support in a Supported Living Scheme.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Corporation Road, Cardiff.
NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Cardiff County Council wishes to invite expressions of interest from suppliers to deliver Supported Living Services to six homeless individuals who have been assessed as having complex needs and require both personal domiciliary care and housing related support services.
The individuals concerned are single homeless adults with a range of social, physical, substance misuse and mental health related difficulties.
A property has been identified to be used as the supported accommodation for this Project.
This property is owned by Taff Housing Association, a Registered Social Landlord (RSL).
It is anticipated that the building will be ready for occupation June 2014.
Each of the six individuals will hold a tenancy agreement with Taff.
Cardiff Council wishes to tender for two separate contracts, one in relation to the Housing Related Support (HRS) services and the other in relation to Personal Domiciliary Care (PDC) services.
The combined estimated value of these contracts is circa 564000GBP based on contract terms of three years plus an option to extend for a further year.
Cardiff Council requires one contractor to provide both services, however the authority will welcome consortium bids, with one supplier acting as the “lead provider”.
This will be reflected in the tender documentation.
The Housing Related Support services contract is to be funded from the Supporting People Programme Grant (SPPG) and the Regional Collaborative Committee has already approved the use of SPPG for this Project to the value of 43000GBP per annum for the duration of the proposed contract.
Additional Information:
We will evaluate the provider’s ability to meet minimum selection criteria, such as insurance, financial standing, past experience, equalities and health & safety record, and to satisfactorily deliver the requirements of the service specification.
To express an interest and download the tender documents for this opportunity, please go to the Council’s e-tendering website Alito (

If you are not already registered, please complete the free registration process ensuring that you select Cardiff and either of the following category codes; SA08 – Domiciliary Care Services, SA17 – Supported Living Services.
Once you have registered, please go to tender 10426CCC and express an interest. You will then be able to download the documentation.
Please ensure that you read the tender documents carefully in order to be aware of the requirements of the process and all the relevant deadlines.
Tender documentation can only be accessed through the Website.
The services being procured fall within Part B of the Procurement Regulations and, as such, the Procurement Regulations only apply in part to this procurement.
Accordingly tenderers should note that the Council has chosen voluntarily to issue an OJEU Notice and for the avoidance of doubt this action shall not give rise to any further obligations other than those applicable to Part B services.
Given this is a voluntary OJEU notice, bidders should note that all dates relating to the process are subject to change.
The Council will use a fair, transparent and proportionate procedure with timescales and processes chosen by the Council.
For the avoidance of doubt the Council will not be bound by and statutory time limits as this is a contract opportunity which for the purposes of the public contracts regulations is a Part B Service, and therefore not subject to the full extent of the public contract regulations (as amended) is not required to be tendered under the public contract regulations (as amended) and accordingly the Council is only obliged to comply with those parts of the Regulations (as amended) which apply to Part B Services.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time.
Under no circumstances will the council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
Lodging of Appeals:
The authority will incorporate the mandatory standstill period as directed by the Public Contracts Regulation 32 (1) to 32 (2A) and send the award decision notice which will include: the award criteria, the reasons for the decision including the characteristics and relative advantages of the successful winner; the recipient of the notice and any reasons why the recipient did not meet the technical specification; the name of the party to be awarded the Contract, and a precise statement of when the standstill period is expected to end, including any reasons that it may not end when envisaged.
Applicants will have the duration of the standstill period to ask further questions or bring proceedings.
Such information should be sought from the contact named in Section 1.1 of this notice.
The authority is now automatically obliged to refrain from entering into a contract when proceedings are brought in respect of the award decision and the contract has not been entered into or the framework concluded.
The contractor must serve the legal claim form on the contracting authority (in acc. or dance with rules of court) that represents the formal trigger for the authority to suspend the
The automatic suspension remains in force until either the court terminates the suspension or the proceedings come to an end.
Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

II.1.6)Common procurement vocabulary (CPV)

85000000, 85300000, 85310000, 70333000

II.1.7)Information about Government Procurement Agreement (GPA)

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 564 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Cost. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

14.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.
VI.2)Information about European Union funds
VI.3)Additional information

(WA Ref:9231).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.4.2014