Personalised Care and Support in Prisons – Shropshire

Personalised Care and Support in Prisons – Shropshire

Staffordshire County Council are seeking to recommission the current personalised care and support in prisons (and in approved premises) in the County of Staffordshire which is due to expire on 31 March 2021.

United Kingdom-Stafford: Health and social work services

2020/S 180-435863

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Staffordshire County Council
Postal address: 2 Staffordshire Place, Stafford, Staffordshire.
Town: Stafford
NUTS code: UKG24 Staffordshire CC
Postal code: ST16 2DH
Country: United Kingdom
Contact person: Caryl Laffey — Category Manager
E-mail: caryl.laffey@staffordshire.gov.uk
Telephone: +44 1785854160
Internet address(es):Main address: www.staffordshire.gov.uk

Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

IA2081 Personalised Care and Support in Prisons (and Approved Premises)

 

Reference number: IA2081

II.1.2)Main CPV code

85000000 Health and social work services

II.1.3)Type of contract

Services

II.1.4)Short description:

The personalised care and support in prisons (and approved premises) is provided to Care Act eligible individuals in prisons who require care and support to meet their eligible needs. The service will enable service users to achieve their identified outcomes in order to improve their independence and achieve and maintain their desired outcomes in relation to their physical, emotional, social and mental wellbeing.

 

II.1.5)Estimated total value

Value excluding VAT: 1 116 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

98000000 Other community, social and personal services
85300000 Social work and related services
85312000 Social work services without accommodation
75231230 Prison services
75231210 Imprisonment services

II.2.3)Place of performance

NUTS code: UKG24 Staffordshire CC

II.2.4)Description of the procurement:

 

Staffordshire County Council are seeking to recommission the current personalised care and support in prisons (and in approved premises) in the County of Staffordshire which is due to expire on 31 March 2021.

The Care Act became law in June 2014. Section 76 of the Act sets out the responsibilities for the provision of care and support for adult prisoners and people residing in approved premises (which include bail accommodation). Where it appears that adults in prison or approved premises have needs for care and support, they should have their needs assessed by the local authority and where they meet eligibility criteria, have services provided by the local authority.

The local authority referral processes for the provision of care and support for adult prisoners and people residing in approved premises have been in place since 2015.

There are seven prisons and two approved premises in Staffordshire for which the Council will have the responsibility to provide care and support. The details of the prisons and approved premises are as follows:

— HMP Stafford, 54 Gaol Road, Stafford, ST16 3AW;

— HMP Dovegate (IND), Uttoxeter, ST14 8XR;

— HMP Drake Hall, Eccleshall, ST21 6LQ;

— HMP Featherstone, New Rd, Featherstone, Wolverhampton, WV10 7PU;

— HMP Oakwood (IND), Featherstone, Wolverhampton, WV10 7QD;

— HMP Swinfen Hall, Lichfield, WS14 9QS;

— HMP Brinsford, Featherstone, Wolverhampton, WV10 7PU;

— Wenger House, Newcastle-under-Lyme – 26 bedded home;

— Staitheford House, Stafford – 13 bedded home.

The tender opportunity will be undertaken through the authority’s eTendering system Proactis https://supplierlive.proactisp2p.com

Suppliers should register on the system to ensure they can view the documents.

Suppliers must have a track record and experience in providing personalised care and support and demonstrate the ability to be able to deliver the service across the contract area.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Partnership working / Weighting: 10 %
Quality criterion – Name: Service delivery / Weighting: 20 %
Quality criterion – Name: Management and staffing / Weighting: 20 %
Quality criterion – Name: Quality and monitoring / Weighting: 20 %
Quality criterion – Name: Implementation and mobilisation / Weighting: 20 %
Quality criterion – Name: Social value / Weighting: 10 %
Cost criterion – Name: Cost per hour is fixed at 17.26 per hour / Weighting: 0 %

II.2.6)Estimated value

Value excluding VAT: 1 116 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021
End: 31/03/2025
This contract is subject to renewal: yes
Description of renewals:

The contract period will be 1 April 2021 to 31 March 2024 with an option to extend for 12 months to 31 March 2025.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract period will be 1 April 2021 to 31 March 2024 with an option to extend for 12 months to 31 March 2025.

 

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Providers must be registered with care quality commission.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Performance requirements are listed in the procurement documents.

 

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 137-338158

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/10/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/10/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

 

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

Prior information notice 2020-092713

This is an electronic tender. All submission must be made via the formal contracting authority electronic tendering platform.

All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.

How to register — follow the link to Proactis electronic tendering: https://supplierlive.proactisp2p.com/Account/Login

If you require urgent assistance regarding the initial usage of the eTendering package please contact the contracting authority point-of-contact in section I.1) of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk

This procurement is for a Contract between the appointed providers(s) and the contracting authority, to supply predominately services on an ad-hoc call-off basis, as and when required.

The contracting authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the contracting authority and this should be taken into consideration when bidding.

Financing/payment:

Payments may be made following acceptance by the banking agents of Staffordshire County Council.

Legal form of groups of providers:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.

For reference the following website outlines the contracting authority’s policy on the Community Right to Challenge:

http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-toChallenge.aspx

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Staffordshire County Council
Postal address: 2 Staffordshire Place, Stafford, Staffordshire
Town: Stafford,
Postal code: ST16 2DH
Country: United Kingdom
E-mail: caryl.laffey@staffordshire.gov.uk
Telephone: +44 1785854160Internet address: http://www.staffordshire.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

 

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10-calendar day standstill period (or 15 days where non electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers.

The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s) and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract.

If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the contracting authority to amend any document and may award damages.

If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.

The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

 

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/09/2020