Pest Control Services – Greater London Authority

Pest Control Services – Greater London Authority

Pest Control Services are required by the GLA at City Hall, Trafalgar Square, Parliament Square Gardens and at other locations which the GLA may have an interest in.

United Kingdom-London: Pest-control services

2014/S 213-377599

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London — (Procurement Operations)
100 Petty France
Contact point(s): TFL Procurement Operations Team
For the attention of: A. Henry
SW1H 0BD London

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Greater London Authority Group.

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

GLA_80576_Provision of Pest Control Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Pest Control Services are required by the GLA at City Hall, Trafalgar Square, Parliament Square Gardens and at other locations which the GLA may have an interest in. At all the sites the scope of services is to provide a fully comprehensive suite of planned and reactive pest control measures including prevention, monitoring and extermination services against defined pests. In addition at Trafalgar Square control of feral pigeons is required, currently this avian pest control element forms approximately 85 percent of the total requirement. The GLA may require additional or different methods of pest control to be delivered over the life of the contract.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for an initial period of 3 years with an option to extend for a further 2 years in 12 month intervals.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If deemed necessary by the Authority acting reasonably, a performance bond or parent company guarantee maybe required for individual contract call off.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included within the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Should groups of contractors wish to submit a joint response, they will be required to form a single entity representing the group to whom the Greater London Authority will award the contract. Alternatively, a contractor in the group must be appointed as the lead and this contractor will act on behalf and be responsible for the entire group and will be the party to whom the Authority awards the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Assessment will be by means of a Pre-Qualification Questionnaire and based on the selection criteria set out in Articles 44 to 52 of the Public Sector Directive 2004/18/EC. A copy of the Pre-Qualification Questionnaire is available to interested parties free of charge by registering on TfL’s eTendering portal: for further information about the project should also be made via: The Pre-Qualification Questionnaire and any accompanying documents should be returned by the deadline of 1.12.2014.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire, including financial accounts for the last 3 years and where accounts are for a year ended more than ten months ago, a statement of turnover since the date of the account. The Authority also reserves the right to obtain references from your bank.
Minimum level(s) of standards possibly required: For all relevant requirements refer to the Pre-Qualification Questionnaire documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre-Qualification Questionnaire including details of current or previous contracts during the last 3 years for the provision of similar services. A contact at the contracting organisation for each contract must also be provided, the Authority may request references from 1 or more such organisation. In addition, details must be provided of the type/level of staff likely to be engaged on the contract, their professional qualifications and a brief outline of their skills and relevant experience.
Minimum level(s) of standards possibly required:
For all relevant requirements refer to the Pre-Qualification Questionnaire documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.12.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.12.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please note all applicants are required to express their interest by registering on

Failure to do so may invalidate your application. Expressions of interest must be received by the closing date/time as stated in IV.3.4.

If you require any further assistance the Eurodynamics help desk is available Mon-Fri 08:00 to 17:00 on: e-mail: Phone: +44 800011740503

Tenderers interested in being considered for this requirement should express their interest by means of completing a pre-qualification questionnaire detailing their capabilities. The contract will be up to a maximum of 60 months. On 7.9.2009 the Greater London Authority’s (GLA) procurement function was delegated to Transport for London (TfL) with the result that TfL Commercial manages the GLA’s procurement function, which includes undertaking procurement exercises on behalf of the GLA.
Interested parties should note that TfL is acting as procurement agent on behalf of the GLA and that all information provided as part of the procurement process will be shared with the client department / project team at the GLA. Any resultant contract will be between the successful bidder and the GLA.
The awarding authority reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called for by this notice. The Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English.

Tenders and supporting documents must be priced in pound sterling and all payments under the contract will be made in pounds sterling. TfL, on behalf of the GLA, may interview any or all companies who express an interest in tendering for this work. If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the internet. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the Policy can be found on the GLA website, accessible via the following internet link

Further details as to the application of the GLA Group Responsible Procurement Policy relating to this procurement will be set out in the tender documents.
The contract will be available to all members of the Greater London Authority Group which currently are the Greater London Authority, Transport for London, The Mayor’s Office for Policing and Crime, London Fire and Emergency Planning Authority and London Legacy Development Corporation.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Transport for London
Windsor House, 42–50 Victoria Street
SW1 0TL London
Internet address:

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a standstill period at the point information on the award of the contract is communicated to bidders. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to challenge the award decision before the contract is entered into.
Any appeal or request for additional information should be sent to the name and address in Section I.1. The Public Contracts Regulations 2006 SI 2006 No 5 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: