Peterborough Highways Services Contract

Peterborough Highways Services Contract

Commercial and contractual, service transformation, technology and ICT solutions, socioeconomic and environmental performance of the contract, variant bid solutions.

UK-Peterborough: repair, maintenance and associated services related to roads and other equipment

2012/S 196-322269

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Peterborough City Council
Town Hall
Contact point(s):
For the attention of: Peterborough Serco Strategic Partnership Procurement Team, Matthew Rains
PE1 1HQ Peterborough

Internet address(es):

General address of the contracting authority:
Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: Peterborough City Council
Town Hall

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Local Authorities (ie a local authority as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006 (as amended)and their statutory successors and organisations created as a result of re-organisation or organisational changes., As detailed at, United K

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Peterborough Highways Services Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Design and execution
NUTS code UKH11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Repair, maintenance and associated services related to roads and other equipment. Construction, foundation and surface works for highways, roads. Traffic control services. Construction project management services. Project management consultancy services. Engineering services. Electrical installation work. Highway materials. Signs and illuminated signs. Road furniture. Road equipment. Road-maintenance materials. Construction work for bridges and tunnels, shafts and subways. Structural works. Drainage construction works. Winter-maintenance vehicles. Gritter vehicles. Grounds maintenance services. Weed-killing services. Technical inspection services of engineering structures. Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork. Construction work for highways, roads. Construction work for highways. Construction work for elevated highways. Surface work for highways. Foundation work for highways, roads, streets and footpaths. Foundation work for highways. Highways consultancy services. Highways engineering services. Gully emptiers. Gully cleaning and emptying services. Gully cleaning services. Gully emptying services. Drainage equipment. Drainage pipes. Drainage system. Ground-drainage work. Drainage and surface works. Drainage works. Drainage canal construction work. Electrical machinery, apparatus, equipment and consumables; Lighting. Lighting equipment and electric lamps. Emergency lighting equipment. Lighting systems. Parts of lamps and lighting equipment. Street-lighting equipment. Street-lighting columns. Highway operation services. Highway maintenance work. Civil engineering consultancy services. Technical testing, analysis and consultancy services. Verge maintenance work. Works for complete or part construction and civil engineering work. Bridge construction work. Surface dressing. Resurfacing works. Slip road construction work. Pedestrian ways construction work. Street-lighting maintenance services. Infrastructure works consultancy services. Software package and information systems. Transport systems consultancy services. Road-maintenance equipment. Road-marking equipment. Road markings. Road traffic-control equipment. Road salt. Road barriers. Road signs. Road-maintenance works. Surface work for roads. Engineering design services. Engineering design services for the construction of civil engineering works. Various surface works. Road inspection services. Engineering design services for traffic installations. River regulation and flood control works. Architectural, engineering and planning services. Building services. Building surveying services. Building-inspection services. Technical planning services. Economic research services. Urban planning services. Goods used in construction Signs and related items. The Council wishes to award a contract for ‘Highways Services’ – Highways Services Contract 2013 – 2023 (HSC2013) which is further described in Section II.2.
The contract is intended to be procured via the Competitive Dialogue process and it is intended that dialogue will include the following streams:
— commercial and contractual,
— service transformation,
— technology and ICT solutions,
— socioeconomic and environmental performance of the contract,
— variant bid solutions.
And such other requirements as specified by the Council.
The Council is looking for suppliers to submit tenders against both a ‘core’ and ‘variant’ scope.
II.1.6)Common procurement vocabulary (CPV)

50230000, 45233000, 63712700, 71541000, 72224000, 71300000, 45310000, 34929000, 34992000, 34928000, 34920000, 44113900, 45221000, 45223200, 45232450, 34143000, 34144440, 77314000, 77312100, 71631400, 45230000, 45233100, 45233130, 45233131, 45233210, 45233300, 45233310, 71311210, 71311220, 34144410, 90640000, 90641000, 90642000, 43324000, 44163110, 44163112, 45111240, 45232451, 45232452, 45247112, 31000000, 31500000, 31518200, 31527260, 31530000, 34928500, 34928510, 63712200, 45233139, 71311000, 71600000, 45233229, 45200000, 45221110, 44113810, 45233251, 45233227, 45233260, 50232100, 71311300, 48000000, 71311200, 34921000, 34922000, 34922100, 34923000, 34927100, 34928110, 34992200, 45233141, 45233220, 71320000, 71322000, 45233200, 71631480, 71322500, 45246000, 71240000, 71315000, 71315300, 71315400, 71356400, 79311400, 71410000, 44420000, 44423400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Core scope:
The contract may include, but not be limited to, the provision of the following service areas:
Highway maintenance including, but not limited to:
— Design, construction, operation, maintenance and support of highway services. All highway infrastructure installation, maintenance, management, surveys and monitoring,
— 24 hour/day response 7 days a week. Emergency call out, 24 hours/day for the response to deal with any emergency situation,
— Carriageway lining and road studs,
— Minor repairs to carriageways and footways and drainage maintenance,
— Road signs; street furniture; safety fencing; street name plates; VAS maintenance and installation; Pedestrian crossing illumination,
— Surface dressing,
— Surface Treatments,
— Public Rights of Way maintenance and management,
— LLPG management,
— GIS management,
— Works under NRSWA/TMA (no TUPE implications – staff within these functions are to be retained by the Council),
— Highway inspections,
— Surface re-texturing,
— Resurfacing and reconstruction (R&R) schemes,
— Verge grass cutting relating to Highways (subject to existing contractual obligations),
— Bridge and Structure (retaining walls and culverts) maintenance and repair work under section 38 and section 278 of the Highways Act (no TUPE implications – staff within these functions are to be retained by the Council),
— Works under Section 106 of the Town and Country Planning Act (no TUPE implications – staff within these functions are to be retained by the Council),
— Highways Act enforcement and management,
— Design of highways maintenance and improvements,
— Execution of highways maintenance and improvement works,
— Structures: provision of, improvement of, maintenance of and inspection of,
— Materials testing including road condition surveys and laboratory services,
— Consultancy including, traffic modeling; feasibility assessment; checking and certification,
— Supervision and management of work by others,
— Routine maintenance activities including but not limited to, drainage cleansing, grass cutting and other horticultural and arboricultural maintenance related to highways (subject to existing contractual obligations),
— Surveys and traffic counts,
— General management, including claims by and against third parties, customer services, consultation and communication,
— Work of a similar nature to the included services in relation to non highway areas such as car parks, premises, parks etc,
— Gully emptying, including, but not limited to drainage camera surveys; drainage jetting; drainage asset management and data collection; SUDS maintenance,
— Winter maintenance and emergencies – pre salting and treatment of ice and snow and snow clearance,
— Gritter vehicles for road, footway/cycle way, footbridge treatments,
— Traffic control services including ITS; Safety Cameras; ANPR Cameras; fixed and mobile cameras; traffic management (subject to existing contractual obligations),
— Street lighting specialist works and services including the delivery of energy efficiency projects,
— Street lighting provision, improvement, maintenance and inspection,
— Transport Planning and Control functions,
— Integrated transport schemes including Local Safety Schemes, junction improvements, pedestrian crossing, footway improvements and cycling schemes,
— Traffic signals and other intelligent transport systems provision, operation, improvement, maintenance and inspection,
— Professional services relating to all the core functions.
Core scope includes the delivery of a highways specific ICT solution, which delivers, as a minimum:
— an asset register,
— full end to end works order/P2P capability,
— functionality for planning, recording and reporting inspections/findings/defects,
— placing statutory notices,
— scheduling, planning and recording planned and reactive maintenance,
— material resource planning,
— has the ability to interface into existing Council legacy solutions,
— reporting functionality.
It is envisaged that the Council will award outside this contract ad hoc projects/schemes/services and/or works in excess of 500 000 (GBP). The Council may also award outside this contract a small proportion of services and/or works on the balance below 500 000 (GBP).
The Council may look to provide services to partner organisations and will look to retain the flexibility to deliver those services via this contract, subject to legislative requirements. Under this procurement, the Contractor is required to actively participate in the economic and social regeneration of the locality and surrounding area of the place of delivery of the procurement as well as meet the Council’s environmental performance requirements. Accordingly contract performance conditions may relate to economic, social and environmental considerations.
The Council may look to the Contractor to provide those ICT systems, transformational and services that are relevant to the Peterborough Highways Services contract, along with the provision of other related regulatory services applicable to highways.
The work will be located primarily within the geographic boundaries of Peterborough City Council initially.
The work will largely be carried out on the public highway but may also include work within the boundaries of local authority owned property and land including schools, and recreational areas, Community Related Asset land, and former housing land now within the control of registered social landlords. The Council has a statutory duty to coordinate all works on the highway and due to sensitive street working restrictions constraints on the times available to work on certain streets will be applied. Certain works may be required to be carried out at night-time, at weekends and outside normal working hours to meet those restrictions.
Winter maintenance operations will need to be timed to meet the requirements of the Council’s winter maintenance policy.
The successful contractor will be required to provide 24 hours a day cover every day of the year to ensure all works and emergency requirements are concluded as expeditiously as possible.
Further and more detailed information will be contained in the ITPD and subsequent documentation, which will be issued to qualified applicants.
TUPE is likely to apply to the employees of the existing highway services contractors.
Variant scope:
The variant scope may include all of the scope referred to above as the ‘core scope’ plus, the provision of solutions around the potential transfer of services relating to the Council’s Highway Maintenance, Infrastructure Delivery and Asset Management functions with likely TUPE implications.
Present position.
At present the Council has individual contracts with four main suppliers for Highways Services:
1. Highways Maintenance
2. Professional Services for Highways
3. Street Lighting
4. Gully Cleansing
The four main supplier contracts have a common end date of July 2013.
The scope of the Peterborough Highways Services contract will include all Revenue and some Capital spend with the above 4 contracts.
It is not anticipated that the duration will exceed 20 years (initial ten plus two extended periods of five years). The lower end of the range specified is the minimum that the specified PCC services are valued at for 10 years (PCC estimated projected contract value is between 70 000 000 GBP and 300 000 000 GBP). The upper end of the range reflects any anticipated growth of the contract through the development of Partnership i.e. other Public Bodies as listed in section IV.
The successful supplier will be required to demonstrate how they would maximise and secure external funding opportunities available to the Council such as grants, Central Government and European funding initiatives.
Estimated value excluding VAT:
Range: between 70 000 000 and 500 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial term of the contract will be ten years, subject to continual performance, with the option to extend for two periods of five years (10 years plus 5 years plus 5 years). The range values within this notice solely relate to the initial ten year term.
Provisional timetable for recourse to these options:
in months: 240 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 240 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Council may require Parent Company Guarantees, Performance Bonds and other securities. Further details will be provided and discussed during the Dialogue process and in the Final Tender Documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be provided and discussed during the Dialogue process and in the Final Tender Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserves the right to require groupings of contractors to take a particular legal form or to require single contractor to take primary liability or to require that each party undertakes joint and several liability irrespective of the form of the vehicle to be established.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this project, any partner and its supply chain will be required to actively participate in the achievement of social, sustainable and/or environmental policy objectives relating to recruitment and training and supply chain initiatives and other similar initiatives. Accordingly contract performance conditions may relate in particular to social and environmental considerations.
Economic operators must be registered with the relevant highways sector scheme accreditation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These requirements will be set out in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These requirements will be set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 5
Objective criteria for choosing the limited number of candidates: As defined in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 119-196804 of 25.6.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1 The right is reserved not to proceed or not to award a contract for the whole or part of this proposed procurement. Neither the Council nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract
2 TUPE is likely to apply to the employees of the existing highway services contractors.
Expressing an interest (EOI), gaining the Pre Qualification Questionnaire (PQQ) and Memorandum of Information (MoI) documents:
The documents are available in electronic format. Please follow the URL below to formally register your EOI and gain access to the Councils e-sourcing system, Supplierforce, which will enable you to access and submit a response to the PQQ. Companies wishing to participate in this competitive exercise must first register their interest via this link:

Here you will be instructed to register on the Council’s e sourcing system, Supplierforce.. The Supplierforce support team can be contacted at or 01 256 6080 (ROI) and +44 2081850265 (UK).

The PQQ must be returned in accordance with the instructions provided in those documents. Point IV.3.4 – requests to participate in the dialogue require the completion and return of the PQQ by 14:00:00 on 9.11.2012 in accordance with the requirements set out in the PQQ.
There will be a briefing session for those suppliers who may wish to express an interest before the closing date for return of the PQQ. Those wishing to attend should email Matthew Rains, for further details of the arrangements.

The contract may also extend to other local government and public related organisations and associated partners within the UK borders. Peterborough City Council currently undertakes services for other local government and public organisations and would wish to expand working relationships through their selected partner with other local authorities, public bodies and their associated partners across the UK (and their statutory successors and organisations created as a result of re-organisation or organizational changes). These will include but not be limited to the following (a link showing where a list of these organisations can be found has been included where available): Any contracting authorities listed in Regulation 3(1) of the Public Contracts Regulations 20016 (as amended) and their statutory successors and organisations created as a result of re-organisation or organizational changes). Local Authorities (ie a local authority as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006 (as amended)and their statutory successors and organisations created as a result of re-organisation or organisational changes. Vivacity (formerly PCC’s in house Leisure Services provider) NDPBs. Educational Establishments in England maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges but NOT Independent Schools.;jsessionid=4767F89630A039E98FE593093D577013?clear=true Police Forces. Fire and Rescue Services (including Scotland, Wales and Northern Ireland). NHS Bodies England including Acute Trusts, Ambulance Trusts, Primary Care trusts, Care Trusts, NHS Hospital Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, NHS Trusts, including Ambulance Trusts, NHS Doctors, Categorisationofarmslengthbodies/index.htm Registered Social Landlords (Housing Associations). Charities. Third Sector organisations whose activities involve the delivery of public services. Highways Agency Environment Agency – Anglian Region Nene Park Trust Internal Drainage Boards as listed in the Association of Drainage Authorities Network Rail GO Reference: GO-2012109-PRO-4306596.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Peterborough City Council
Manor Drive
PE4 7AP Peterborough
Telephone: +44 1733747474

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Before awarding the Contract, the Council will observe a ten day standstill period, in accordance with regulation 32 of the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.10.2012