Pharmacy Automation Solutions – Dynamic Purchasing System

Pharmacy Automation Solutions – Dynamic Purchasing System

The East of England Collaborative Procurement Hub is looking to establish a Dynamic Purchasing System for the procurement of pharmacy automation solutions.

United Kingdom-Fulbourn: Automation system

2020/S 209-511772

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: East Of England NHS Collaborative Hub c/o West Suffolk NHS Foundation Trust
Postal address: Victoria House, Capital Park
Town: Fulbourn
Postal code: CB21 5XB
Country: United Kingdom
Internet address(es):
Main address:
Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


EOECPH Dynamic Purchasing System for Pharmacy Automation Solutions


II.1.2)Main CPV code

48921000 Automation system

II.1.3)Type of contract


II.1.4)Short description:

The East of England Collaborative Procurement Hub is looking to establish a Dynamic Purchasing System (DPS) for the procurement of pharmacy automation solutions. The DPS is a two-stage process. There is no limit on the number of suppliers that may join the DPS. New suppliers can also apply to join the DPS at any point during its lifetime. Individual contracts are awarded during the second stage. In this stage, approved users of the DPS (referred to as Contracting Authorities) will invite all suppliers on the DPS for the relevant category to bid for a specific contract. The specific systems/goods and services that may be procured under the DPS cannot be clearly defined at this stage as they are user specific, however the nature and types of services that may be required may include but not limited to those categories identified by the stated CPV codes and summarised in section II.2) and II.2.4).


II.1.5)Estimated total value

Value excluding VAT: 40 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.3)Place of performance


II.2.4)Description of the procurement:


The East of England Collaborative Procurement Hub is looking to establish a Dynamic Purchasing System (DPS) for the procurement of pharmacy automation solutions. This DPS is for use within healthcare and the healthcare related environment. The categories under this DPS include:

• ward automation (including but not limited to automated carts);

• full pack robots unit dose robots secured controlled access systems prescription kiosks (including but not limited to; prescription payment kiosks and self-service units);

• medication dispensing carts aseptic compounding software;

• other pharmacy automation solutions and bespoke pharmacy technology.

The overarching specification upon which the Dynamic Purchasing System is established will be subject to change throughout the lifetime of the Dynamic Purchasing System in order to achieve alignment with national standards, legislation, guidance and requirements as they evolve. Any such changes will be subject to full approval and economic operators will be notified of any such planned changes. It is envisaged that once established this DPS will be for East of England NHS Collaborative Procurement Hub (EoECPH) members however other purchasing authorities may access as set out below. Subject to completion of the customer access agreement, this DPS will include, and be for the benefit of publicly funded (both wholly and partially funded) entities in the United Kingdom, including Northern Ireland, Scotland, Wales and England. This will include, but is not limited to: acute, ambulance, mental health, clinical commissioning groups, health and care Trusts, GP practices, area teams, local authorities, social enterprises, Her Majesty’s Prison Service, Central government bodies, sub-central government bodies, private providers delivering an NHS Commissioned service or active in the UK healthcare sector and special health authorities, HSC in Northern Ireland, NHS Scotland and NHS Wales, including any successor or emerging organisations, which will include but is not limited to the emerging landscape of combined health and social care commissioners and providers. Please follow the links below to identify specific organisations however this list is not exhaustive:

• NHS trusts:

• Clinical Commissioning Groups:

• Area Teams:

• Local Authorities:

• Special health authorities:

• HSC in Northern Ireland:

• NHS Scotland:

• NHS Wales:

• Her Majesty’s Prison Service:

• Central Government Bodies:

• Public Sector Classification guide, found on


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 40 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Once established the Dynamic Purchasing system will remain open (Valid) until 25 November 2030 unless the authority wishes to terminate earlier.


II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 050-114138

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/11/2030
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: NHS Resoution
Postal address: 2nd Floor, 151 Buckingham Palace Road
Town: London
Postal code: SW1W 9SZ
Country: United Kingdom
Internet address:

VI.5)Date of dispatch of this notice: