Pharmacy Based Dispensary Automation

Pharmacy Based Dispensary Automation

An automated dispensing system is required to store and pick original packs of pharmaceuticals at the Ipswich Hospital NHS Trust. The system will interface with the JAC Pharmacy stock control/dispensing computer system to store and control pharmaceuticals and improve the efficiency, accuracy and safety of the dispensing process.

UK-Ipswich: automation system

2012/S 176-290359

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Ipswich Hospital NHS Trust
Heath Rd
For the attention of: Roger Holloway
IP4 5PD Ipswich
UNITED KINGDOM
Telephone: +44 1473704465
E-mail: procurement.tenders@ipswichhospital.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: NHS Trust
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Pharmacy Based Dispensary Automation.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
NUTS code UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Automation system. The Ipswich Hospital is looking for expressions of Interest in the form of a completed PQQ (Pre-Qualification Questionnaire available from the address in section I.1) from suppliers who can provide a Pharmacy Based Dispensary Automation system:
1. An automated dispensing system is required to store and pick original packs of pharmaceuticals at the Ipswich Hospital NHS Trust. The system will interface with the JAC Pharmacy stock control/dispensing computer system to store and control pharmaceuticals and improve the efficiency, accuracy and safety of the dispensing process. A quote for purchasing and for leasing over 4, 5, 6 or 7 years should be given.
2. The system must be capable of dispensing pharmaceuticals in their original packs and it must allow bar code or other automated entry of products and must interface (bi-directional if possible) with the JAC (or any replacement) pharmacy computer system.
3. The system must operate for both dispensing and ward-box assembly. It must input stock automatically and should have the capacity to store controlled drugs (by Home Office approval).
4. The system will need to fit into an existing space occupied by the current ADS.
The space available:
Maximum ceiling height is 2,3 m, but in some areas can be extended to 2,7 m.
Maximum width is 4,90 m, (3,9 m at 2,7 m height, 1m at 2,3 m height).
Maximum length is 6,60 m, but can be extended to 8,00 m.
5. System must be capable of picking or delivering multiple packs at the same time for fast moving lines.
6. System must be able to maintain internal storage temperatures between 10C to 20C, but no greater than 25C.
7. The system must have an output capacity of at minimum 3 200 packs per working day (8:30am – 6:30pm) with a minimum of 320 items per hour.
8. The system must have the ability for automatic loading.
9. The system must have a capacity of at least 25 000 different packs with an overall capacity for at least 4 000 different lines.
10. The system must be installed by 1.4.2013.
II.1.6)Common procurement vocabulary (CPV)

48921000 – LA10

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 380 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Trust is looking for a price for a capital purchase cost and for costs relating to Leasing the equipment over a 4, 5, 6 or 7 year period.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

If it is considered appropriate by the authority, an indemnity, guarantee, bond or other form of appropriate security may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As contained within the PQQ/Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority reserves the right to require groupings of economic operators to take a particular legal form or to require a single economic operator to take primary liability for a contract to be performed by a group of economic operators or to require each party to undertake joint and several liability in respect of the entire contract irrespective of the form the grouping takes.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006, as set out in the Pre-Qualification Questionnaire available from the address in section I.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006, as set out in the Pre-Qualification Questionnaire available from the address specified in Section I.1.
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Article 48 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006, as set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire, which is available from the address specified in section I.1.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DM-RH 52600
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.10.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-2012911-PRO-4228263.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Ipswich Hospital NHS Trust
Heath Rd
IP4 5PD Ipswich
UNITED KINGDOM
E-mail: procurement.tenders@ipswichhospital.nhs.uk
Telephone: +44 1473704465

Body responsible for mediation procedures

The Ipswich Hospital NHS Trust
Heath Rd
IP4 5PD Ipswich
UNITED KINGDOM
E-mail: procurement.tenders@ipswichhospital.nhs.uk
Telephone: +44 1473704465

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Ipswich Hospital NHS Trust will allow a standstill period at the point the decision regarding the award of the contract is communicated to tenderers. The standstill period shall be in accordance with Regulation 32A of the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.9.2012