Photocopier Maintenance and Printing Services Tender

The aim of this procurement is to put in place a service contract for the management of the existing estate of MFD’s and the underpinning printing service deployed via the ‘SafeCom’ smart printing solution.

United Kingdom-Liverpool: Photocopier maintenance services

2015/S 099-180121

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Merseytravel
1 Mann Island
Contact point(s): Support
L3 1BP Liverpool
UNITED KINGDOM
Telephone: +44 0000000000
E-mail: tender@merseytravel.gov.uk

Internet address(es):

General address of the contracting authority: http://www.merseytravel.gov.uk

Address of the buyer profile: https://www.the-chest.org.uk

Electronic access to information: https://www.the-chest.org.uk

Electronic submission of tenders and requests to participate: https://www.the-chest.org.uk

Further information can be obtained from: Merseytravel
1 Mann Island
Contact point(s): Support
L3 1BP Liverpool
UNITED KINGDOM
E-mail: tender@merseytravel.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Merseytravel
1 Mann Island
Contact point(s): Support
L3 1BP Liverpool
UNITED KINGDOM
E-mail: tender@merseytravel.gov.uk

Tenders or requests to participate must be sent to: Merseytravel
1 Mann Island
Contact point(s): Support
L3 1BP Liverpool
UNITED KINGDOM
E-mail: tender@merseytravel.gov.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: transport

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Managed Services for Organisational Printing across the Merseytravel Estate.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKD5

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Merseytravel has an estate of 22 HP Multi-Function Devices (MFDs) used for smart printing, scanning and copying services for approximately 450 staff. The aim of this procurement is to put in place a service contract for the management of the existing estate of MFD’s and the underpinning printing service deployed via the ‘SafeCom’ smart printing solution.
The management service will include the timely supply of consumables to the existing MFD estate and the diagnosis and resolution of MFD faults by the service provider to agreed service levels.
The printing solution to be managed comprises:
— A print server running in Merseytravel’s Data Centre within our VMWare virtual server estate.
— HP Web JetAdmin management tool.
— The SafeCom Smart Printing Solution.
— The eCopy Sharescan scanning solution.
The existing estate of MFD’s is mainly located at Merseytravel’s HQ — No 1 Mann Island, Liverpool — with the rest deployed across a small number of satellite buildings within a mile and a half of the HQ office.

II.1.6)Common procurement vocabulary (CPV)

50313200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Merseytravel has an estate of 22 HP Multi-Function Devices (MFDs) used for smart printing, scanning and copying services for approximately 450 staff. The aim of this procurement is to put in place a service contract for the management of the existing estate of MFD’s and the underpinning printing service deployed via the ‘SafeCom’ smart printing solution.
The management service will include the timely supply of consumables to the existing MFD estate and the diagnosis and resolution of MFD faults by the service provider to agreed service levels.
The printing solution to be managed comprises:
— A print server running in Merseytravel’s Data Centre within our VMWare virtual server estate.
— HP Web JetAdmin management tool.
— The SafeCom Smart Printing Solution.
— The eCopy Sharescan scanning solution.
The existing estate of MFD’s is mainly located at Merseytravel’s HQ — No. 1 Mann Island, Liverpool — with the rest deployed across a small number of satellite buildings within a mile and a half of the HQ office.
Estimated value excluding VAT:
Range: between 400 000 and 750 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the contract by 24 months to a total of 72 months.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the Procurement documents which are available as detailed above.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Procurement documents which are available at www.the-chest.org.uk

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the case of a group of bidders, Merseytravel may require the group of economic operators to assume a specific legal form if deemed by Merseytravel as being necessary for the satisfactory performance of the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Procurement documents which are available atwww.the-chest.org.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Procurement documents which are available atwww.the-chest.org.uk

Minimum level(s) of standards possibly required: Please refer to the Procurement documents which are available at www.the-chest.org.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please refer to the Procurement documents which are available at www.the-chest.org.uk

Minimum level(s) of standards possibly required:

Please refer to the Procurement documents which are available at www.the-chest.org.uk

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 0
Objective criteria for choosing the limited number of candidates: Applicants will be invited to tender if they meet Merseytravel’s requirements in terms of:
— Supplier Information;
— Grounds for Mandatory Exclusion;
— Grounds for Discretionary exclusion;
— Economic and Financial Standing;
— Technical and Professional Ability;
— Additional PQQ Moduleso Project Specific Questionso Insuranceo Compliance with Equality Legislationo Environmental Mananagemento Health and Safety;
— Declaration.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9VCE-KJL54P

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.6.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.6.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 27.7.2015 – 15:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.5.2015