Photocopier Tender Accord Group

Photocopier Tender Accord Group

Supply and maintenance of photocopiers and multi functional devices.

UK-West Bromwich: photocopiers

2012/S 22-035758

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Accord Group
178 Birmingham Road
For the attention of: Joanne Antcliff
B70 6QG West Bromwich
UNITED KINGDOM
Telephone: +44 121500-2094
E-mail: joanne.antcliff@accordgroup.org.uk

Internet address(es):

General address of the contracting authority: http://accordgroup.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply & maintenance of photocopiers & multi functional devices.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Accord Group is seeking to appoint a single provider for the supply and maintenance of photocopiers and multi functional devices & supply of consumables. All photocopiers and multi functional devices supplied under this contract must be brand new and capable of copying / printing on all types and weights of paper, including 100 % recycled paper, labels and cards.
Equipment will be chosen by the Accord Group dependent on the needs of each site and where possible standardised across the estate.
The Accord Group is only seeking tenderers who can demonstrate the ability of working on similar size and complexity organisations.
II.1.6)Common procurement vocabulary (CPV)

30121100, 30191000, 50313200, 50300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Accord Group is seeking to appoint one single provider for the supply and maintenance of photocopiers & multi functional devices. The provider will also be expected to provide consumables across its 7 group members, across the West Midlands.
All equipment supplied under this contract must be brand new and capable of copying / printing on varying weights and types of plain paper, including all grades of 100 % recycled paper, labels and transarancies. Multi functional devices must have the capability to be configured to scan, fax and function as network printers.
The Accord Group will select the most appropriate equipment suitable to the needs of the organisation and look to standardise where possible across the estate.
The Accord Group are seeking organisations that have a proven track record of delivering to similar size organisations.
The Accord Group will require shortlisted tenderers to make formal presentations for the supply and management of the Contract as well as conducting site visits.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1

1)Short description

As detailed within the pre-qualification questionnaire and tender documents.
2)Common procurement vocabulary (CPV)

30191000, 30121100, 50313200, 50300000

3)Quantity or scope

As detailed within the pre-qualification questionnaire and tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

As detailed within the pre-qualification questionnaire and tender documents.
Lot No: 2 Lot title: Photocopier and multi functional devices consumables

1)Short description

As detailed within the pre-qualification questionnaire and tender documents.
2)Common procurement vocabulary (CPV)

30125100

3)Quantity or scope

As detailed within the pre-qualification questionnaire and tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As detailed within the pre-qualification questionnaire and tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within the pre-qualification questionnaire and tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed within the pre-qualification questionnaire and tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed within the pre-qualification questionnaire and tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within the pre-qualification questionnaire and tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the pre-qualification questionnaire and tender documents.
Minimum level(s) of standards possibly required: As detailed within the pre-qualification questionnaire and tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the pre-qualification questionnaire and tender documents.
Minimum level(s) of standards possibly required:
As detailed within the pre-qualification questionnaire and tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed within the pre-qualification questionnaire and tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

003
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.3.2012 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

13.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

As detailed within the pre-qualification questionnaire and tender documents.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.1.2012