Photocopiers and Multifunctional Devices Tender
Photocopiers, Multifunctional Products and Services and Print Room and Managed Services.
UK-Birmingham: data-processing machines (hardware)
Section I: Contracting authority
Midland Heart Ltd
20 Bath Row
For the attention of: Ami Keilah
B15 1LZ Birmingham
Telephone: +44 8458501020
Fax: +44 8706070317
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: West Midlands.
NUTS code UKG
The PQQ will be available on the etendering website as described in III.2.1 from 24.8.2012.
The Photocopiers, Multifunctional Products & Services, Print Room & Managed Services includes, but is not limited to, the lease and operation of a copier fleet of approximately 160 devices spanning 120 schemes and offices. Midland Heart requires a fleet of low volume mono printers to larger scale colour multi functional devices with the ability to print/copy/scan and fax. Service & toner repairs will be on a cost per copy basis.
It is anticipated that the above requirement will increase by a further 50 % in the future due to the forecasted growth of Midland Heart Ltd.
Description of these options: Contract is for 5 years with an option to extend annually for 5 years based on supplier performance.
Section III: Legal, economic, financial and technical information
Suppliers must be able to provide consolidated invoices on a quarterly basis.
Description of particular conditions: KPI’s & SLA’s as described in the ITT.
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://wmcoe.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Minimum level(s) of standards possibly required: Suppliers must meet minimum financial’s and insurance level as stipulated in the PQQ.
Suppliers must complete all mandatory sections on the PQQ via the etendering portal for consideration for this contract this includes all attached appendices included but not limited to the Health & Safety Questionnaire, Equality & Diversity contractors duty form and provision of References.
Minimum level(s) of standards possibly required:
Suppliers must meet industry accreditation requirements, quality and policy standards.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: PQQ weighting as follows:
55 % – Quantitive (e.g. Financial’s, Insurance, Professional Accreditation etc).
45 % – Qualitive – Technical ability of supplier.
Section VI: Complementary information
Estimated timing for further notices to be published: The Contract is for 5 years from 1.2.2013 with an option to extend for a further 5 years. It is anticipated further contract notices will be published between 2018-2022.
VI.5)Date of dispatch of this notice:22.8.2012