Photography Framework Agreement for the Welsh Government

Photography Framework Agreement for the Welsh Government

The Welsh Government wishes to establish a framework agreement for ‘Photography Services’ for the commission, execution and delivery of various photographic assignments in order to document and promote Wales, both within Wales, the UK and overseas.

United Kingdom-Pontypridd: Advertising photography services

2014/S 049-081921

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Welsh Government
QED, Treforest Industrial Estate
Contact point(s): Economy, Science and Transport
For the attention of: Mark Thomas
CF37 5YR Pontypridd
UNITED KINGDOM
Telephone: +44 3000616101

Internet address(es):

General address of the contracting authority: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0007

Electronic access to information: http://www.etenderwales.bravosolution.co.uk/

Electronic submission of tenders and requests to participate: http://www.etenderwales.bravosolution.co.uk/

Further information can be obtained from: Welsh Government
QED, Treforest Industrial Estate
Contact point(s): Economy, Science and Transport
For the attention of: Mark Thomas
CF37 5YR Pontypridd
UNITED KINGDOM
Telephone: +44 3000616101
Internet address: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0007

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Welsh Government
QED, Treforest Industrial Estate
Contact point(s): Economy, Science and Transport
For the attention of: Mark Thomas
CF37 5YR Pontypridd
UNITED KINGDOM
Telephone: +44 3000616101
Internet address: http://wales.gov.uk/?skip=1&lang=en

Tenders or requests to participate must be sent to: Welsh Government
QED, Treforest Industrial Estate
Contact point(s): Economy, Science and Transport
For the attention of: Mark Thomas
CF37 5YR Pontypridd
UNITED KINGDOM
Telephone: +44 3000616101
Internet address: http://wales.gov.uk/?skip=1&lang=en

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Photography Framework Agreement for the Welsh Government.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Wales.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 100
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Welsh Government wishes to establish a framework agreement for ‘Photography Services’ for the commission, execution and delivery of various photographic assignments in order to document and promote Wales, both within Wales, the UK and overseas.
The Welsh Government, on behalf of the Welsh Ministers, will be conducting this procurement exercise through the etenderwales portal https://etenderwales.bravosolution.co.uk Tender documents and other information must be downloaded from and returned through this portal. If you require any further assistance the BravoSolution helpdesk is available on:

Email: help@bravosolution.co.uk Phone: +44 8003684850/ Fax: +44 2070600480.

Full information in accessing the portal is found in Section VI.3.
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code 31299 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

79961100, 79961200, 79961300, 79961350

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Framework will be split into 7 lots.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Press & PR Photography

1)Short description

Photographers skilled in the photographic field commonly referred to as Press & Public Relations Photography.
Typically, contractors in this Lot will be highly experienced in producing high quality digital photography of press-related events, product and project launches, portraiture of public figures, celebrities and others.
The lot will be sub divided into Geographical areas as shown in the scope section.
2)Common procurement vocabulary (CPV)

79961300

3)Quantity or scope

1A – Press & PR – North Wales Area
This will cover Anglesey, Conwy, Denbighshire, Flintshire, Wrexham and northern Gwynedd, down as far as Dolgellau;
1B – Press & PR – Mid Wales Area
As above, covering Powys, Ceredigion, southern Gwynedd, as far north as Dolgellau;
1C – Press & PR – South West Wales Area
As above, covering Swansea, Carmarthenshire, Pembrokeshire;
1D – Press & PR – Cardiff & South East Wales Area
As above, covering Cardiff, Newport, Monmouthshire and the Valleys.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Documentary Photography

1)Short description

Photographers experienced in producing high quality documentary projects – ranging from case studies of people at work to environmental, social or technical projects.
2)Common procurement vocabulary (CPV)

79961300

3)Quantity or scope

No Lot sub Division.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Tourism & Lifestyle Photography

1)Short description

A range of photographic disciplines around the theme of tourism promotion. The lot is sub divided into the specialisms listed in the Scope section.
2)Common procurement vocabulary (CPV)

79961300, 79961350, 79961200

3)Quantity or scope

3A – Tourism & Lifestyle
High profile lifestyle photography for marketing campaigns, using supplied models at arranged locations;
3B – Locations & People
Broad based destination photography, assignments will require both strong location photography and model-released shots of members of the public enjoying the destination;
3C – Portraiture
Assignments will range from staff portraits through to portraiture and shadowing of guest contributors to Welsh Government media features;
3D – Cultural Events & Festivals
Coverage of major cultural events and festivals – covering the arts, music, etc,. Including performers, crowd shots, and model-released shots of members of the public.
3E – Watersports
Photographers skilled in action photography of water-based sports (sailing, windsurfing, coasteering, etc), assignments likely to involve the photographer being on or in the water for part of the shoot;
3F – Activities & Sports – Other
Action and lifestyle photography of a range of land-based sports and activities, including walking, mountain biking, rock climbing, etc;
3G – Sports Events
Photographers skilled in coverage of major sports events, e.g. Rugby, Premier League football, cricket, etc;
3H – Golf Location
Promotional landscape photography of key golf courses;
3J – Landscape
Location and landscape photography;
3K – Transport
All aspects of transport, from road infrastructure projects to narrow gauge railways;
3L – Wildlife
Flora and fauna around the country.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Advertising & Promotional Photography

1)Short description

Photographers highly experienced in producing high quality photography of a range of promotional /advertising projects.
Photographers will have flair, experience and expertise in delivering creative promotional/advertising photography, as well as having a proven track record in producing and delivering such work to defined deadlines.
Typically, such work may be defined as both one-off or limited numbers photography, most likely requiring pre-production and set-ups, possibly involving models or props and sometimes requiring the use of a studio.
2)Common procurement vocabulary (CPV)

79961200, 79961300, 79961350, 79961100

3)Quantity or scope

This Lot will not be sub divided.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Aerial Promotional Photography

1)Short description

Photographers highly experienced in producing high quality promotional photography from either helicopters or light aircraft. Such work may range from imagery of landscapes, towns or cities, to smaller subjects such as individual buildings. Other subjects may include aerial events or specially commissioned promotional shoots involving models or props.
2)Common procurement vocabulary (CPV)

79961300, 79961200

3)Quantity or scope

This Lot will not be sub divided.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Architectural Photography

1)Short description

Photographers here will be highly experienced in producing high quality architectural photography.
The lot will be divided as shown in the scope section.
2)Common procurement vocabulary (CPV)

79961300

3)Quantity or scope

6A – Architectural – Contemporary
Photographers here will be highly experienced in producing high quality architectural photography.
Such work may range from small interior details of rooms and their décor, through to larger views of wider interiors and various exterior views for contemporary buildings.
Applicants will be skilled in use of mixed lighting conditions and both daytime and night-time photography for both interiors and exteriors.
6B – Architectural – Ancient & Historic
Photographers here will be highly experienced in producing high quality digital architectural photography.
Such work may range from small interior details of rooms and their décor, through to larger views of wider interiors and various exterior views for ancient & historic buildings.
Applicants will be skilled in use of mixed lighting conditions and both daytime and night-time photography.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Food Photography

1)Short description

These photographers are experienced in producing high quality photography of food in all its forms.
2)Common procurement vocabulary (CPV)

79961300, 79961350

3)Quantity or scope

7A – Food – Studio
These photographers are experienced in producing high quality photography of food in all its forms.
Such work may range from imagery of raw food products, through various stages of cooking to finished and presented meals in a controlled studio environment.
7B – Food – Location
These photographers are experienced in producing high quality photography of food in all its forms.
Such work may range from imagery of raw food products, through various stages of cooking to finished and presented meals on location.
However this should not be viewed as an exhaustive list of requirements, instead it should be viewed as the basic requirement, which the Client reserve the right to adapt and change as required in the fulfilment of its objectives.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Companies expressing an interest must complete the online questionnaire by 11/4/2014. All correspondence must quote Contract number C200/2013/14. For consortium bids the information must be provided for each member of the consortium.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details to be provided will be listed in the prequalification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details to be provided will be listed in the prequalification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 100
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

C200/2013/14
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.4.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

11.4.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Further Framework opportunity will be published 2017/18.
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers should note that inclusion on a framework does not constitute a guarantee of employment.
E-Tender Information:
— Go to https://etenderwales.bravosolution.co.uk

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
— The User who performs the Registration becomes the Super User for the Organisation.
— On registering on the Platform the Super User will select a Username and will receive a password.
— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
— In order to log-in to the Platform please enter your Username and Password.
— Note: If you forget your Password then visit the homepage and click “Forgot your password?”
— Registration should only be performed once for each Organisation.
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
— Tenders must be uploaded to the BravoSolution portal by 2pm
How to find the PQQ:
— Once logged in you must click on ‘PQQs Open to all Suppliers’
— The etender references for this contract are: Project_27634 and PQQ_31299
— Click on the title to access summary details of the contract. If you are still interested in expressing an interest, click the ‘Express an Interest button’. This will move the PQQ from the ‘Open to all Suppliers’ area to the ‘My PQQ’s’ on the home page.
— You will then see the full details of the PQQ in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
— Should you have any questions on the PQQ, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.
(WA Ref:7087).
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Employment opportunities.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.3.2014