Physical Removal Services Cambridge

New Papworth Hospital Removals and Logistics Service.

United Kingdom-Cambridge: Relocation services

2016/S 174-312484

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Papworth Hospital NHS Foundation Trust
Papworth Everard
Cambridge
CB23 3RE
United Kingdom
Contact person: Kerry Winsor
Telephone: +44 1480364131
E-mail: kerry.winsor@nhs.net
NUTS code: UKH12

Internet address(es):Main address: http://www.papworthhospital.nhs.uk/

Address of the buyer profile: http://www.papworthhospital.nhs.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.eoecph.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.eoecph.bravosolution.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.eoecph.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

New Papworth Hospital Removals and Logistics Service.

Reference number: PHT 1836

II.1.2)Main CPV code

98392000

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of Removals, Project Management and the Physical Removal Services for the relocation of Papworth Hospital to the Cambridge Biomedical Campus.

Industry Day: 20.9.2016, please contact: kerry.winsor@nhs.net to register attendance (max. 2 persons per company).

II.1.5)Estimated total value

Value excluding VAT: 150 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

60183000

60181000

II.2.3)Place of performance

NUTS code: UKH12

Main site or place of performance:

Existing Site located in Papworth Everard.

New Site Located at the Cambridge Biomedical Campus.

II.2.4)Description of the procurement:

Provision of Removals, Project Management and the Physical Removal Services for the relocation of Papworth Hospital to the Cambridge Biomedical Campus. Papworth Hospital is 1 of the largest specialist cardiothoracic (heart and lung) hospitals in Europe and includes the country’s main heart and lung transplant centre. The Trust employs over 1 800 staff and each year treats more than 24 400 inpatients and day cases and sees more than 73 600 outpatients from across the UK. Papworth Hospital’s services are internationally recognised and include cardiology, respiratory medicine, sleep medicine, cardiac surgery, thoracic surgery and heart and lung transplantation. Papworth Hospital is 1 of the largest specialist cardiothoracic (heart and lung) hospitals in Europe and includes the country’s main heart and lung transplant centre. The Trust employs over 1 800 staff and each year treats more than 24 400 inpatients and day cases and sees more than 73 600 outpatients from across the UK. Papworth Hospital’s services are internationally recognised and include cardiology, respiratory medicine, sleep medicine, cardiac surgery, thoracic surgery and heart and lung transplantation.

The new hospital is being constructed by Skanska Construction and is due to be completed in February 2018.

Facilities in the new hospital will include:

— 310 beds with virtually all single rooms;

— 46-bed Critical Care Area including Cardiac Recovery Unit and Cardiac High Dependency Unit;

— 7 state-of-the-art theatres and 5 catheter labs;

— 6 inpatient wards which will have sub-specialities within them;

— Centrally located outpatient unit to incorporate a wide range of diagnostic and treatment facilities;

— A day ward.

Key Dates:

It is anticipated that Practical Completion will be achieved in early February 2018 and the Trust’s commissioning period will commence from that date. Subject to Practical Completion being achieved in early February, Trust moves will commence in April 2018.

Scope:

— Project Management;

— Planning/Move Management;

— Physical Removals and Logistic Services;

— Disconnect and reconnect of ICT, including Servers;

— Crate Hire.

Options may include:

— Receipt and installation checks for new items in the new facility;

— Electronic/RFID monitoring of the higher value items in transit;

— Assisting in the Decommissioning of vacated buildings;

— Resale and/or recycling of unwanted goods.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 150 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2017

End: 01/05/2018

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

Objective criteria for choosing the limited number of candidates:

Please refer to PQQ Documentation and PQQ Mark-scheme.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Potential for Optional Requirements, these are shown in the Draft ITT Documentation.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

To express an interest in this requirement and to obtain access to all the documents and pre-qualification questionnaire suppliers must go to:www.eoecph.bravosolution.co.uk

Register as a supplier if you have not already done so, log in to the portal with your user-name and password and the click on the ‘PQQs Open to All Suppliers’ link. Find the New Papworth Hospital Removals and Logistics Service PQQ and click ‘Express Interest button’.

Project Reference PHT 1836.

All documentation once completed must be submitted to the portal: www.eoecph.bravosolution.co.uk

Submissions via any other medium will not be accepted. Please leave plenty of time to upload and submit your documentation. Late submissions will not be accepted by the Portal.

PQQ Deadline for Submission: 14.10.2016, 12:00.

A detailed timetable in included in the PQQ documentation.

The 5 highest scoring PQQs will be invited to Tender for the Contract. If there are less than 5 suppliers then all compliant suppliers will be given the opportunity to submit a Tender.

A copy of the Mark-scheme is available on the eportal. The mark-scheme includes clear details of the breakdown of marks available for each marked section.

Exclusion Criteria:

— The PQQs must be completed as per the instructions. Incomplete or late PQQs will be rejected;

— The Trust will exclude any supplier who answers Yes to the questions in Section 2 Grounds for Mandatory Exclusion;

— The Trust may exclude any supplier who answers Yes to the scenarios in Sections 3 and 4;

— Financial Threshold: The contract value should not exceed 50 % of the supplier’s turnover. If this is not the case the supplier must provide additional satisfactory information regarding why they should be included. If this information is not included or is not satisfactory the supplier will be excluded;

— Suppliers must provide details of their membership to an appropriate governing body. Failure to do so will result in their exclusion from further competition;

— Suppliers must hold the appropriate standards, or demonstrate that they are working towards BS 8522, PAS126 or equivalent. Failure to demonstrate this will result in exclusion.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

Suppliers must hold the appropriate standards, or demonstrate that they are working towards BS 8522, PAS126 or equivalent.

III.2.2)Contract performance conditions:

ITT Documentation.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 147-266682

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/10/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/11/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 28/04/2017

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Co-operation and Competition Panel for NHS Funded Services
1 Horse Guards Road
London
SW1A 2HQ
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: A standstill period at the point of information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/09/2016

NEPO Framework for Removal and Relocation Services

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BBC Removal Services Framework

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