Picture Archive and Communication System London

Picture Archive and Communication System London

Radiology Information System and Multi Format Picture Archive & Communication System.

UK-London: imaging and archiving system

2012/S 114-188869

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Barts Health NHS Trust
Procurement Department, 9 Prescot Street
For the attention of: Debra Day
E1 8PR London
UNITED KINGDOM
Telephone: +44 2074804617
E-mail: Tenders@bartshealth.nhs.uk

Internet address(es):

Address of the buyer profile: www.bartshealth.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Radiology Information System & Multi Format Picture Archive & Communication System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Imaging and archiving system. Clinical information system. The Trust would like to procure and have supported a fully integrated radiology information system and a multi format Picture archive and communication system, cardiology system, breast screening system and allied clinical systems (“Systems”) along with a neutral archive. The Systems will be able to operate on a multi-site basis across different clinical specialties with high standards of resilience and performance. The Systems will provide full desktop integration with seamless real time voice recognition within the clinical reporting workflow. The successful supplier will, inter alia, be responsible for interfacing its systems with Trust systems and modalities and for data migration. The most appropriate architecture for the Trust, including methods of data/image storage, migration, management and distribution, will be determined by the Procurement Process. Amongst the Trust’s objectives with the Systems will be the accommodation of images and data from as wide a range of services and systems as possible including, but not limited to, radiology abd cardiology. The scope will depend on the solutions available from the market. The Systems will be kept updated throughout the contract period to ensure the technology and functionality are kept at the leading edge. Bidders must have the capability of acting as prime contractor for all systems procured if this is determined by the Trust during dialogue.
II.1.6)Common procurement vocabulary (CPV)

48329000, 48814400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The purchase, delivery, installation, commissioning, support, upgrades, service/maintenance for the life of the Systems and allied services. The option for managed service provision will be considered as part of the dialogue process.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

May be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be advised as part of the process.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. If a contract is awarded to a consortium, applicants will be required to nominate a lead service provider with whom the awarding authority can contract, or form themselves into a single legal entity before the contract is awarded. The awarding authority may award more than one contract and these may be for all, or part only, of the services/products required.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Statements of overall turnover and turnover in respect of the specific products offered in connection with the proposed contract for the previous 3 financial years.Last published annual report and accounts, or where not available, equivalent information required under the law of the Member State where the organisation is established. Company registration number and address, VAT registration number, details of parent company, and other group companies, if applicable.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Trust reserves the right to gradually reduce the number of solutions to be discussed or tenders to be negotiated during the process.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T27-12
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Duration of the Contract – it is envisaged a managed service option will be for 5 years with the option to extend for further periods up to 10 years. However the duration of the contract will depend on the best value options developed as part of the dialogue. In all circumstances the Contractor will be required to guarantee parts and support specified by the Trust.
Tenders and all supporting documentation must be priced in sterling and all payments will be made in sterling. Expressions of interest which are submitted without the information requested may not be considered. The awarding authority reserves the right not to proceed with the process at any stage of the procurement process and shall not be responsible for any abortive bid costs incurred. The Trust reserves the right to award contracts to more than one bidder and to split the award. GO Reference: GO-2012613-PRO-3991473.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Barts Health NHS Trust
Deputy Trust Secretary, 5th Floor Aneurin Bevan House
E1 1RD London
UNITED KINGDOM
Telephone: +44 2070925202
Internet address: www.bartshealth.nhs.uk

Body responsible for mediation procedures

Barts Health NHS Trust
UNITED KINGDOM
Telephone: +44 2034165000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.6.2012