Pilot Boat Framework Procurement – Belfast Harbour Commissioners

Pilot Boat Framework Procurement – Belfast Harbour Commissioners

Headline specification for the pilot boat(s) is as follows: 1. overall length range 14 metres to 17 metres, for delivery in 2014; 2. preferred construction material is GRP but other materials such as aluminium will be considered.

United Kingdom-Belfast: Ships and similar vessels for the transport of persons or goods

2013/S 185-319885

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Belfast Harbour Commissioners
Harbour Office, Corporation Square
For the attention of: Trevor Anderson
BT1 3AL Belfast
UNITED KINGDOM
Telephone: +44 22890554422
E-mail: pilotboat@belfast-harbour.co.uk
Fax: +44 2890554411

Internet address(es):

General address of the contracting entity: http://www.belfast-harbour.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Belfast Harbour Commissioners
Harbour Office, Corporation Square
For the attention of: Financial Controller
BT1 3AL Belfast
UNITED KINGDOM

I.2)Main activity

Port-related activities
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Pilot Boat Framework Procurement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Belfast Harbour Estate.
NUTS code UKN01

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 800 000 and 3 000 000 GBP
Frequency and value of the contracts to be awarded: The Contracting Authority wishes to enter into a framework agreement with a single provider under which the Contracting Authority will, promptly following the commencement date, purchase a pilot boat and may (but does not give any commitment or undertaking to do so by entering into the framework agreement), purchase a second pilot boat from the provider during the course of the framework agreement, under the terms of that agreement. The Contracting Authority also may (but does not give any commitment or undertaking to do so by entering into the framework agreement) wish to purchase maintenance services and/or spare parts from the successful tenderer, and the range in scope of estimated value above reflects the potential variation in the Contracting Authority’s requirements from one pilot boat to potentially two pilot boats plus maintenance services and/or spare part supply.

II.1.5)Short description of the contract or purchase(s):

This procurement relates to the supply of pilot boat(s) to the Contracting Authority under the terms of a framework agreement.
The Contracting Authority wishes to acquisition and commission a pilot boat for the transportation of pilots between Belfast Harbour and vessels in Belfast lough. The Contracting Authority may also wish to purchase a second pilot boat of the same or similar specification and/or maintenance services and/or spare parts for the pilot boat(s) from the successful tenderer.
Headline specification for the pilot boat(s) is as follows:
1. overall length range 14 metres to 17 metres, for delivery in 2014;
2. preferred construction material is GRP but other materials such as aluminium will be considered;
3. the vessel must be coded to take a minimum of 8 persons (2 crew and 6 passengers) but preference will be given to larger vessels capable of carrying up to 14 persons (2 crew and 12 passengers) with accommodation options to seat all onboard;
The pilot boat(s) must comply with the minimum requirements of the Small Commercial Vessel and Pilot Boat Code of Practice (“Code”) and be issued with a construction certificate from a recognised UK load line assigning authority (as detailed in Section 4.2.2.4 of the Code).
The pilot boat shall be delivered fully operational and coded for use at the earliest possible date, but preferably not later than 9 months from contract award.
Further details are available in the Pre-Qualification Questionnaire available on request from the contact point referred to above.
II.1.6)Common procurement vocabulary (CPV)

34512000, 34521000, 34500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is anticipated that any framework agreement awarded following completion of this procurement exercise will, subject to any earlier termination of the agreement in accordance with its terms, continue for a period of 4 years.
Tenderers should note that whilst the Contracting Authority will, promptly following commencement of the framework agreement, purchase a pilot boat and may, under the terms and during the course of the framework agreement, purchase a second pilot boat of the same or similar specification (and/or purchase maintenance services or spare parts), the Contracting Authority does not give any commitment or undertaking by issuing this notice that it will do so.
Estimated value excluding VAT
Range: between 800 000 and 3 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require bonds, deposits, guarantees (whether parent company guarantees or otherwise) or other forms of undertaking or security to ensure proper contractual performance.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Subject to the status and involvement of the parties, the Contracting Authority may require the parties to commit to joint and several liability in respect of the contract. Alternatively the Contracting Authority may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The conditions applicable to the contract are set out in the Pre-Qualification Questionnaire, Invitation to Negotiate and draft contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The minimum standards to be met by the provider are specified in full in the Pre-Qualification Questionnaire and include, without limitation, the requirement to hold (or obtain) minimum public liability insurance of five (5) million pounds sterling (or equivalent), product liability insurance of five (5) million pounds sterling (or equivalent) and employer’s liability insurance of five (5) million pounds sterling (or equivalent).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: The minimum standards to be met by the provider are set out in full in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: ..
IV.3.4)Time limit for receipt of tenders or requests to participate

21.10.2013 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The costs of responding to this notice and participation in the process (including any and all negotiations) will be borne by each tenderer. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties. The Contracting Authority will require, as part of its minimum functional requirement for maintenance and support for the pilot boats (if cost effective and purchased as part of the contract) on-site response by the provider within 60 minutes of an issue arising. Tenderers satisfying the selection criteria at the pre-qualification stage of the process will be afforded the opportunity of a site visit. Tenderers will also be required, at the invitation to negotiate stage of the process, to demonstrate operation of a proven design for the pilot boat proposed for supply on site (at their or the Contacting Authority’s premises) at their own cost. Further details will be provided by the Contracting Authority in due course. Subject to a sufficient number of satisfactory responses being received, a maximum of the top 5 ranked tenderers will be invited to negotiate following the selection stage of this process, provided that the Contracting Authority, acting at its discretion, reserves the right to invite less than 5 tenderers to negotiate.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of Justice in Northern Ireland
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
Internet address: www.courtsni.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority shall, as soon as possible after the decision has been made, inform tenderers of the decision to conclude a contract. A standstill period of 10 days shall then apply during which the Contracting Authority shall not award the contract. Appeals against the decision of the Contracting Authority to award the contract may be made within this period to the High Court of Justice in Northern Ireland as above.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.9.2013