Pitlochry Festival Theatre Feasability Study

Pitlochry Festival Theatre Feasability Study

Perth and Kinross Council. CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Perth and Kinross Council

Enterprise, Pullar House, 35 Kinnoull Street,

Perth

PH1 5GD

UK

Alison Seggie

+44 1738477953

ALSeggie@pkc.gov.uk
http://www.pkc.gov.uk

1.2

Address from which documentation may be obtained


Perth and Kinross Council

The Environment Service , Pullar House, 35 Kinnoull Street,

Perth

PH1 5GD

UK

Alison Seggie

+44 1738477953

ALSeggie@pkc.gov.uk

+44 1738475310
http://www.pkc.gov.uk

1.3

Completed documents must be returned to:


Perth and Kinross Council

The Environment Service , Pullar House, 35 Kinnoull Street,

Perth

PH1 5GD

UK

Alison Seggie

+44 1738477953

ALSeggie@pkc.gov.uk

+44 1738475310
http://www.pkc.gov.uk

2 Contract Details

2.1

Title

Pitlochry Festival Theatre Feasability Study

2.2

Description of the goods or services required

A development feasibility study is required to test the Capital, Infrastructure and Operating assumptions of the PFT vision as set out in the attached background concept. It is proposed that this study will:

Carry out an audit of existing cultural provision in terms of performance space within Perthshire and surrounding area;

Identify and research in detail (including site visits where necessary) the contrasting festival models within North America and Europe to identify the key elements of a future model for PFT;

Undertake a relevant literature review and analysis of previous similar studies to inform the evidence base used throughout the report;

Test the proposed layout and structure of the initial concept and identify alternative options, establish the potential market and potential attendance volumes for these options;

Update the existing economic impact of PFT and estimate the potential economic of the proposed options identified

Make recommendations on a preferred model, whether PFT`s initial concept, variations on the PFT concept or an alternative model;

Communicate and agree preferred option with project partners (at this stage a Workshop with partners is to be built in);

Develop the business case for the preferred option setting out the forecast capital costs and sustainable revenue/cost model;

Research potential funding mechanisms, including philanthropic giving, sponsorship, trusts and public sector support, and make recommendations on a fundraising strategy.

Technical Requirements;

Undertake an assessment of the potential economic impact of the development of the preferred model.

This impact should be assessed at the following levels:

Pitlochry

PKC area

Scotland

These should be assessed in terms of employment and potential net GVA.

The analysis should include a clear assessment of visitors in terms of length of stay – i.e. day visitors and overnight (length in days) and their origin in terms of:

Pitlochry

PKC area

Scotland

Outside Scotland

The study should also clearly outline all calculations in terms of additionality, displacement and multipliers – with a clear and transparent articulation of the evidence and justifications for all impact assumptions and calculations

Determine the potential contribution of the programme vision to enhance and diversify national theatre provision in Scotland, to develop repertoire theatre production on three scales in Pitlochry, to deliver touring work for the rest of Scotland and the UK and to attract touring companies with an international profile.

Assess increased cultural/theatrical participation in relation to raising community integration, skills, confidence

Explore the impact of the vision on accommodation provision in both the immediate and wider area, considering the occupancy capacity and quality of existing provision. The study will identify gaps and make appropriate recommendations.

Explore the impact of the vision on the transport infrastructure particularly around existing and potential (even specific) rail provision and the road network. Identify weaknesses and make appropriate recommendations.

Determine the role and potential impact of the vision in building creative capacity in Scotland including becoming a centre of excellence for delivery of leading edge CPD across a range of artistic and technical disciplines.

Identify potential business, cultural and academic linkages on which the theatre can build.

Explore the potential of the proposed vision to have a major national/international impact on Scotland`s cultural tourism offer and on how Scotland is viewed as a cultural tourism provider. The study should also outline the potential benefits in terms of improvements in perception and attractiveness of Pitlochry at a local, national and if relevant international level.

Undertake a relevant literature review and analysis of previous similar studies to inform the evidence base used throughout the report

General Requirements;

The work should be carried out by consultants who have the necessary skills experience and qualifications (if required) to carry out the work (see Section 8 part D).

The supplier must be able to provide 2 referees who can evidence that work of a similar nature has been delivered successfully

The tenderer must be able to demonstrate a robust approach to project management including but not limited to

work planning

time management

report writing

use of project management systems (e.g. Prince)

The tenderer must clearly state all fees, expenses and schedules of payment applicable to this activity.

All payments by Council to the Supplier under the Contract shall be due strictly only on rendering of a valid invoice to the Council.

The tenderer must be able to evidence how they will work in partnership with the other partners involved in this study.

 

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=228507.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=228507.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

2.3

Notice Coding and Classification

151000 Business
151200 Efficiency
151400 Financial
152000 Management
152100 Procurement
152200 Strategic Planning
152300 Technical and Feasibility
159999 other Consultancy

100 All Scotland

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

The work should be carried out by consultants who have the necessary skills experience and qualifications (if required) to carry out the work (see Section 8 part D).

The supplier must be able to provide 2 referees who can evidence that work of a similar nature has been delivered successfully (see Section 8 Part D question 33).

The tenderer must be able to demonstrate a robust approach to project management including but not limited to

work planning

time management

report writing

use of project management systems (e.g. Prince)

The tenderer must clearly state all fees, expenses and schedules of payment applicable to this activity.

All payments by Council to the Supplier under the Contract shall be due strictly only on rendering of a valid invoice to the Council.

The tenderer must be able to evidence how they will work in partnership with the other partners involved in this study.

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

PKC/111

4.3

Time Limits


08-06-2012  Time  12:00

b) Time-limit for obtaining documentation

c) Estimated award date  22-06-2012

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

The awarding authority has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility. Further details are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=228507

5 Other Information

5.1

Additional Information

(SC Ref:228507)

5.2

Additional Documentation

PITLOCHRY FESTIVAL THEATRE TENDER BRIEF (FINAL DRAFT) (2)

5.3

Publication date of this notice

16-05-2012