Our Place 2 – Asset Based Community Development Support

Our Place 2 – Asset Based Community Development Support

As part of its Our Place 2 funding initiative, the Fund is seeking suitably qualified Service Providers to provide intensive asset based community development support in seven target communities in Scotland. The contract opportunity is being split into seven contracts/lots (one for each target area).

United Kingdom-London: Community action programme

2014/S 018-027834

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Big Lottery Fund
1 Plough Place
For the attention of: Punim Anda
EC4A 1DE London
UNITED KINGDOM
Telephone: +44 2072113736
E-mail: punim.anda@biglotteryfund.org.uk

Internet address(es):

General address of the contracting authority: http://www.biglotteryfund.org.uk/

Electronic access to information: http://www.biglotteryfund.org.uk/about-big/tender-opportunities

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Grant awarding body
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Our Place 2 – Asset Based Community Development Support.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

As part of its Our Place 2 funding initiative, the Fund is seeking suitably qualified Service Providers to provide intensive asset based community development support in seven target communities in Scotland. The contract opportunity is being split into seven contracts/lots (one for each target area).
The term of each contract is estimated to be 5 years with an option for the Big Lottery Fund to extend by 12 months. The estimated value for the initial term of each contract is GBP 220,000 (including VAT and expenses). The estimated value of the extension is GBP 44,000 (including VAT and expenses).
Our Place is a place-based initiative from the Big Lottery Fund that aims to build stronger connections and relationships in communities, empowering local people and organisations to bring about positive changes in their neighbourhood. Our Place represents a different way of investing Lottery funding based around priorities and a vision statement set by local people.
The service providers will be required to:
— Gather and report baseline information for each community in line with the agreed OP2 evaluation framework;
— Identify and recruit local people as community connectors;
— Develop and deliver a programme of community events appropriate to the communities, including the local launch of OP2;
— Map and evidence connections being made in the community;
— Manage, administer and monitor a “Community Chest” – a pot of up to GBP 20,000 to be accessed by the community as and when required;
— Facilitate and record local asset mapping;
— Support residents, connectors, groups and organisations to identify community building themes;
— Connect groups and individuals together;
— Support communities to produce a vision statement for each area;
— Support communities to develop projects and translate community building themes into citizen-led action;
— Support communities to apply for funding from the Big Lottery Fund and other grant making bodies;
— Provide ongoing post award support to communities and projects – i.e. connecting/signposting groups to alternative support networks;
— Provide regular progress reports against baseline information;
— Evaluate local success of the programme;
— Lead on local press/communications work (e.g. OP2 launch, promote regular community events, highlight good practice and produce case studies for use by the Big Lottery Fund);
— Participate in a community of practice to share learning with other practitioners.
The above is not an exhaustive list of services.
Further details about the requirements can be found in the tender documents, which can be downloaded from http://www.biglotteryfund.org.uk/about-big/tender-opportunities

II.1.6)Common procurement vocabulary (CPV)

85322000, 79315000, 98133100, 98000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The term of each contract is estimated to be 5 years with an option for the Big Lottery Fund to extend by 12 months. The estimated value for the initial term of each contract is GBP 220,000 (including VAT and expenses). The estimated value of the extension is GBP 44,000 (including VAT and expenses). The total value of all 7 lots over the term of the contracts including any extension period is GBP 1,848,000 including VAT and expenses.
Estimated value excluding VAT:
Range: between 1 283 333 and 1 540 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 – Douglas, Dundee

1)Short description

Services described at section II.1.5 of this notice in the area of Douglas, Dundee.
2)Common procurement vocabulary (CPV)

85322000, 79315000, 98133100, 98000000

3)Quantity or scope

The term of each contract is estimated to be 5 years with an option for the Big Lottery Fund to extend by 12 months. The estimated value for the initial term of each contract is GBP 220,000 (including VAT and expenses). The estimated value of the extension is GBP 44,000 (including VAT and expenses).
Estimated value excluding VAT:
Range: between 183 333,33 and 220 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 – Ardrossan (Central & North East), North Ayrshire

1)Short description

Services described at section II.1.5 of this notice in the area of Ardrossan (Central & North East), North Ayrshire.
2)Common procurement vocabulary (CPV)

85322000, 79315000, 98133100, 98000000

3)Quantity or scope

The term of each contract is estimated to be 5 years with an option for the Big Lottery Fund to extend by 12 months. The estimated value for the initial term of each contract is GBP 220,000 (including VAT and expenses). The estimated value of the extension is GBP 44,000 (including VAT and expenses).
Estimated value excluding VAT:
Range: between 183 333,33 and 220 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 – Camelon, Falkirk

1)Short description

Services described at section II.1.5 of this notice in the area of Camelon, Falkirk.
2)Common procurement vocabulary (CPV)

85322000, 79315000, 98133100, 98000000

3)Quantity or scope

The term of each contract is estimated to be 5 years with an option for the Big Lottery Fund to extend by 12 months. The estimated value for the initial term of each contract is GBP 220,000 (including VAT and expenses). The estimated value of the extension is GBP 44,000 (including VAT and expenses).
Estimated value excluding VAT:
Range: between 183 333,33 and 220 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Lot 4 – Auchmuty, Fife

1)Short description

Services described at section II.1.5 of this notice in the area of Auchmuty, Fife.
2)Common procurement vocabulary (CPV)

85322000, 79315000, 98133100, 98000000

3)Quantity or scope

The term of each contract is estimated to be 5 years with an option for the Big Lottery Fund to extend by 12 months. The estimated value for the initial term of each contract is GBP 220,000 (including VAT and expenses). The estimated value of the extension is GBP 44,000 (including VAT and expenses).
Estimated value excluding VAT:
Range: between 183 333,33 and 220 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Lot 5 – Whitlawburn & Springhall, South Lanarkshire

1)Short description

Services described at section II.1.5 of this notice in the area of Whitlawburn & Springhall, South Lanarkshire.
2)Common procurement vocabulary (CPV)

85322000, 79315000, 98133100, 98000000

3)Quantity or scope

The term of each contract is estimated to be 5 years with an option for the Big Lottery Fund to extend by 12 months. The estimated value for the initial term of each contract is GBP 220,000 (including VAT and expenses). The estimated value of the extension is GBP 44,000 (including VAT and expenses).
Estimated value excluding VAT:
Range: between 183 333,33 and 220 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 6 Lot title: Lot 6 – Lochside & Lincluden, Dumfries & Galloway

1)Short description

Services described at section II.1.5 of this notice in the area of Lochside & Lincluden, Dumfries & Galloway.
2)Common procurement vocabulary (CPV)

85322000, 79315000, 98133100, 98000000

3)Quantity or scope

The term of each contract is estimated to be 5 years with an option for the Big Lottery Fund to extend by 12 months. The estimated value for the initial term of each contract is GBP 220,000 (including VAT and expenses). The estimated value of the extension is GBP 44,000 (including VAT and expenses).
Estimated value excluding VAT:
Range: between 183 333,33 and 220 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 7 Lot title: Lot 7 – Shortlees, East Ayrshire

1)Short description

Services described at section II.1.5 of this notice in the area of Shortlees, East Ayrshire.
2)Common procurement vocabulary (CPV)

85322000, 79315000, 98133100, 98000000

3)Quantity or scope

The term of each contract is estimated to be 5 years with an option for the Big Lottery Fund to extend by 12 months. The estimated value for the initial term of each contract is GBP 220,000 (including VAT and expenses). The estimated value of the extension is GBP 44,000 (including VAT and expenses).
Estimated value excluding VAT:
Range: between 183 333,33 and 220 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Company Guarantees and other security may be required in respect of some or all of the service provider’s obligations.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the conditions of contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of organisations, the Contracting Authority reserves the right to require a successful consortium to form a single entity. The Contracting Authority will require the lead partner to be responsible for completing the contract on behalf of the consortium and enter into a contract with the Contracting Authority. Other consortium members will be required to enter into back to back subcontracts with consortium members.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the tender documents which can be downloaded at: http://www.biglotteryfund.org.uk/about-big/tender-opportunities

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: 1) Bidders must confirm if the circumstances as set out in parts 4 and 5 of Regulation 23 of the Public Contracts Regulations 2006 (as amended) apply. Bidders will fail if any of the circumstances apply and will be excluded from the procurement process.
2) Bidders must demonstrate they have appropriate policies in place to comply with employment legislation. Where an organisation does not demonstrate this in its responses it will be excluded from further consideration in the procurement process.
3) Bidders must demonstrate within their PQQ responses they have robust Health and Safety policy and procedures within their organisation. Where an organisation does not demonstrate this in its responses it will be excluded from further consideration in the procurement process.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: (1) Bidders are required to have adequate financial standing to perform the services without putting the Authority at risk. The financial ability of bidders will be assessed before their tender is evaluated as follows:
In order for us to carry out this assessment please provide copies of your last two year’s audited accounts and annual reports to include:
— Balance Sheet;
— Profit & Loss Account and Cost of Sales;
— Full notes to the accounts;
— Director’s report/auditor’s report.
If you are unable to submit the information requested above because your organisation is below the threshold for which audited accounts are required, please submit the following documents instead:
— Balance Sheet;
— Profit and Loss Statement.
Failure to achieve this minimum requirement and pass the financial assessment shall result in the bidder being excluded from further participation in the tender competition.
2) Minimum levels of insurance required: Bidders must have Professional Risk Indemnity Insurance and Public Liability insurance of at least GBP 1 million and Employer’s Liability insurance of at least £5million or provide evidence that they will be in a position to obtain this level of insurance. Failure to confirm this insurance is in place or produce evidence that it is obtainable will result in the bidder being excluded from further participation in the tender competition.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As a minimum, bidders must provide evidence of 3 years’ experience of delivering community development successfully.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: By application of the criteria in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BIG001-0423
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

24.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court, The Royal Courts of Justice
WC4A 2LL London
Telephone: +44 207946000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

23.1.2014