Planned and Reactive Servicing and Maintenance of Mechanical Services

Planned and Reactive Servicing and Maintenance of Mechanical Services

Wigan Council are seeking to appoint a contractor to complete servicing and responsive repairs to mechanical installations within Wigan Council’s corporate buildings plus the carrying out of associated electrical work.

UK-Wigan: repair and maintenance services of mechanical building installations

2012/S 177-291707

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wigan Council
Wigan Council, Assets and Contracts, Directorate of Resources, Civic Centre, Millgate
WN1 1AZ Wigan
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.wigan.gov.uk

Address of the buyer profile: http://www.wigan.gov.uk

Further information can be obtained from: NPS North West Ltd
Waterside House, Waterside Drive
Contact point(s): Service Manager – Building Services
For the attention of: Mr. Dave Grzelka
WN3 5AZ Wigan
UNITED KINGDOM
Telephone: +44 1942860522
E-mail: dave.grzelka@nps.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NPS North West Ltd
Waterside House, Waterside Drive
Contact point(s): Service Manager – Building Services
For the attention of: Mr. Dave Grzelka
WN3 5AZ Wigan
UNITED KINGDOM
Telephone: +44 1942860522
E-mail: dave.grzelka@nps.co.uk

Tenders or requests to participate must be sent to: Wigan Council
Chief Executive, Town Hall, Library Street
WN1 1YN Wigan
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Planned and Reactive Servicing and Maintenance of Mechanical Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Wigan, Greater Manchester, United Kingdom.
NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Wigan Council are seeking to appoint a contractor to complete servicing and responsive repairs to mechanical installations within Wigan Council’s corporate buildings plus the carrying out of associated electrical work. The work will fall into three categories: (i) Annual servicing; (ii) Additional repairs identified at service and which are subsequently approved by the council; and (iii) Responsive repairs on a 24 hour call out service basis. Mechanical installations covered by the contract include air conditioning, air handling, gas fired catering equipment, gas fired boilers and water heaters, pressurisation units, RPZ valves, pumps, heating, fan convectors, ventilation, kitchen canopies, gas soundness testing, smoke control systems, controls, grease traps, soil gas protection system, sprinklers and electrical services associated with the above.
II.1.6)Common procurement vocabulary (CPV)

50712000, 50700000, 50710000, 50720000, 50721000, 45232141, 45330000, 45331000, 45331100, 45331110, 45331200, 45331210, 45331211, 45331220, 45331221, 45332200, 45333000, 45333100, 50500000, 50510000, 50511000, 50511100, 50512000, 50514100, 50531100, 50531200, 51135100, 51511200, 71314310, 71315000, 71315410, 71333000, 71334000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The value of the contract is around 120 000 to 270 000 GBP per annum over a three year term inclusive of further repairs identified at service. The work will fall into three categories: (i) Annual servicing; (ii) Additional repairs identified at service and which are subsequently approved by the council; and (iii) Responsive repairs on a 24 hour call out service basis. Mechanical installations covered by the contract include air conditioning, air handling, gas fired catering equipment, gas fired boilers and water heaters, pressurisation units, RPZ valves, pumps, heating, fan convectors, ventilation, kitchen canopies, gas soundness testing, smoke control systems, controls, grease traps, soil gas protection system, sprinklers and electrical services associated with the above. The scope of the contract may change to reflect the council’s ongoing review of its buildings portfolio during the period of the contract.
Estimated value excluding VAT:
Range: between 120 000,00 and 270 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The authority reserves the right to require deposits, guarantees, bonds and other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within the pre-qualification questionnaire (refer to pages 9 to 12 in procurement pack 1 ‘Instructions to Organisations and Details of Contract’ and all corresponding parts within pack 2 ‘Pre-Qualification Questionnaire’).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the pre-qualification questionnaire (refer to pages 9 to 12 in procurement pack 1 ‘Instructions to Organisations and Details of Contract’ and all corresponding parts within pack 2 ‘Pre-Qualification Questionnaire’ in particular the sections on Financial Information on page 6, Notation Calculation on page 20 and Insurance Requirements on page 26).
Minimum level(s) of standards possibly required: As detailed within the pre-qualification questionnaire (refer to pages 9 to 12 in procurement pack 1 ‘Instructions to Organisations and Details of Contract’ and all corresponding parts within pack 2 ‘Pre-Qualification Questionnaire’ in particular the sections on Financial Information on page 6, Notation Calculation on page 20 and Insurance Requirements on page 26).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the pre-qualification questionnaire (refer to pages 9 to 12 in procurement pack 1 ‘Instructions to Organisations and Details of Contract’ and all corresponding parts within pack 2 ‘Pre-Qualification Questionnaire’ in particular the section on Technical and Professional Capacity on page 29).
Minimum level(s) of standards possibly required:
As detailed within the pre-qualification questionnaire (refer to pages 9 to 12 in procurement pack 1 ‘Instructions to Organisations and Details of Contract’ and all corresponding parts within pack 2 ‘Pre-Qualification Questionnaire’ in particular the section on Technical and Professional Capacity on page 29).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: The highest five to eight scores following evaluation of the pre-qualification questionnaires.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.10.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.10.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.11.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The deadline of 12.10.2012 at 17:00 represents the deadline for the submission of completed pre-qualification questionnaires. The initial duration of the proposed contract is 3 years but there is an option to extend the contract for a further 2 years in annual increments.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.9.2012