Planned Building Maintenance and Facilities Management Contract

Planned Building Maintenance and Facilities Management Contract

Provision of Planned / Responsive Building Maintenance and Facilities Service Contract
Water-treatment work. Lift-maintenance services. Repair and maintenance services of firefighting equipment. Firefighting equipment. Technical inspection and testing services.

United Kingdom-London: Repair and maintenance services of electrical and mechanical building installations

2013/S 141-245791

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Barnet
North London Business Park, Oakleigh Road South
For the attention of: Paul Smith
N11 1NP London
UNITED KINGDOM
Telephone: +44 2083592188
E-mail: paul.w.smith@barnet.gov.uk

Internet address(es):

General address of the contracting authority: www.barnetsourcing.co.uk

Address of the buyer profile: www.barnetsourcing.co.uk

Further information can be obtained from: London Borough of Barnet
North London Business Park, Oakleigh Road South
For the attention of: Paul Smith
N11 1NP London
UNITED KINGDOM
Telephone: +44 2083592188
E-mail: paul.w.smith@barnet.gov.uk
Internet address: www.barnetsourcing.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Barnet
North London Business Park, Oakleigh Road South
For the attention of: Paul Smith
N11 1NP London
UNITED KINGDOM
Telephone: +44 2083592188
E-mail: paul.w.smith@barnet.gov.uk
Internet address: www.barnetsourcing.co.uk

Tenders or requests to participate must be sent to: London Borough of Barnet
North London Business Park, Oakleigh Road South
For the attention of: Paul Smith
N11 1NP London
UNITED KINGDOM
Telephone: +44 2083592188
E-mail: paul.w.smith@barnet.gov.uk
Internet address: www.barnetsourcing.co.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Mechanical, Electrical and General Building Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: London
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision of Planned / Responsive Building Maintenance and Facilities Service Contract
Water-treatment work. Lift-maintenance services. Repair and maintenance services of firefighting equipment. Firefighting equipment. Technical inspection and testing services. Repair and maintenance services of boilers. Repair and maintenance services of central heating. Gas appliance maintenance services. Heating-plant repair and maintenance work. Repair and maintenance services of mechanical building installations. Repair and maintenance services of electrical machinery, apparatus and associated equipment. Electrical wiring work. Portable fire-extinguishers. Inspection of ventilation system. Planned and responsive maintenance for mechanical and electrical services, water hygiene, fire equipment, lifts, ventilation and air conditioning and responsive building maintenance. The list below details the exact services.
Mechanical engineering maintenance including testing and servicing.
Electrical engineering maintenance including installation works, servicing and testing.
Water treatment works, including disinfection and risk assessment of stored water content and all associated services.
Fire fighting equipment including portable and non-portable equipment.
Lift maintenance and servicing including annual inspections.
General Building maintenance including carpentry, plumbing, brickwork and all general building trades.
Ventilation and Air Conditioning including servicing and testing.
Building Cleaning services.
II.1.6)Common procurement vocabulary (CPV)

50710000, 45232430, 50750000, 50413200, 35111000, 71630000, 50531100, 50720000, 45259300, 50712000, 50532000, 45311100, 45311100, 35111320, 71315410

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

1 Mechanical cyclical and responsive maintenance maintenance including Heating and Gas Servicing .
2 Electrical engineering maintenance including installation works, servicing and testing.
3 Water hygiene cyclical and responsive maintenance, including disinfection and risk assessment of stored water content and all associated services.
4 Fire fighting equipment cyclical and responsive maintenance including portable and non-portable equipment.
5 Lift maintenance cyclical and responsive maintenance including servicing and annual inspections.
6 Ventilation and Air Conditioning cyclical and responsive maintenance including servicing and testing.
7 The Responsive Building Maintenance.
8 Provision of Building Cleaning Service of various types at educational and non-educational premises within the Borough.
Estimated value excluding VAT:
Range: between 3 800 000 and 4 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Mechanical cyclical and responsive maintenance including Heating and Gas Servicing

1)Short description

Cyclical and responsive mechanical maintenance within Council owned public buildings. They generally include day nurseries; special needs schools, primary and senior schools, youth clubs, recreation ground pavilions, libraries, office buildings and care homes. The number of educational sites will vary from year to year as the works are run on a traded service.
2)Common procurement vocabulary (CPV)

50712000, 50531100, 50720000

3)Quantity or scope

Cyclical and responsive mechanical maintenance
Estimated value excluding VAT:
Range: between 250 000 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Electrical cyclical and responsive maintenance including installation works, servicing and testing

1)Short description

Cyclical and responsive electrical maintenance within non-housing Council owned buildings. They generally include day nurseries; special needs schools, primary and senior schools, youth clubs, recreation ground pavilions, libraries, office buildings and care homes. The number of educational sites will vary from year to year as the works are run as a traded service.
The works to be priced are based on a local schedule of rates.
The works to comprise but not limited to servicing/certifying fire alarm systems, emergency lighting installations, periodic electrical inspections, portable appliance testing, testing of RCD’s, testing of fans and testing of lightning protection systems and undertaking remedial works.
All testing to be undertaken in accordance with the latest electrical regulations and Health and Safety at Work Act.
2)Common procurement vocabulary (CPV)

50712000, 50531100, 50720000

3)Quantity or scope

Cyclical and responsive electrical maintenance
Estimated value excluding VAT:
Range: between 210 000 and 450 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Water hygiene cyclical and responsive maintenance, including disinfection and risk assessment of stored water content and all associated services.

1)Short description

To undertake testing and reporting of domestic water systems within Council owned public buildings. They generally include day nurseries; special needs schools, primary and senior schools, youth clubs, recreation ground pavilions, libraries, office buildings and care homes. The number of educational sites will vary from year to year as the works are run on a traded service.
The works to be priced based on a local schedule of rates.
The works to comprise but not limited to recording monthly water temperatures, water sampling, disinfections, producing water system risk assessments all in accordance with L8 The control of legionella bacteria in water systems and undertaking remedial works.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
2)Common procurement vocabulary (CPV)

45232430, 71630000

3)Quantity or scope

To undertake testing and reporting of domestic water systems within Council owned public buildings.
Estimated value excluding VAT:
Range: between 180 000 and 360 000 GBP
4)Indication about different date for duration of contract or starting/completion

in days: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Fire fighting equipment cyclical and responsive maintenance including portable and non-portable equipment

1)Short description

To undertake cyclical and responsive fire equipment maintenance within Council owned public buildings. They generally include day nurseries; special needs schools, primary and senior schools, youth clubs, recreation ground pavilions, libraries, office buildings and care homes. The number of educational sites will vary from year to year as the works are run on a traded service.
The works to be priced based on a local schedule of rates. The works to comprise but not limited to annual testing of fire extinguishers, inspection of fire blankets, testing/servicing of sprinkler systems and undertaking remedial works. All testing and works to be undertaken in accordance with Health and Safety at Work, BS5306 and BS.EN 12845.2004.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
2)Common procurement vocabulary (CPV)

35111000, 35111320, 50413200

3)Quantity or scope

To undertake cyclical and responsive fire equipment maintenance
Estimated value excluding VAT:
Range: between 40 000 and 80 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Lift maintenance cyclical and responsive maintenance including servicing and annual inspections

1)Short description

To undertake cyclical and responsive lift maintenance within Council owned public buildings. They generally include day nurseries; special needs schools, primary and senior schools, youth clubs, recreation ground pavilions, libraries, office buildings and care homes. The number of educational sites will vary from year to year as the works are run on a traded service.
The works to be priced based on a local schedule of rates.
The works to comprise but not limited to regular servicing of passenger and goods lifts, undertaking supplementary testing of same and undertaking remedial works.
All testing and works to be undertaken in accordance with the Health and Safety at Work Act, LOLER and SAFed.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope

To undertake cyclical and responsive lift maintenance
Estimated value excluding VAT:
Range: between 45 000 and 90 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 7 Lot title: The Responsive Building Maintenance.

1)Short description

The Responsive Building Maintenance scope covers General Building maintenance including carpentry, plumbing, brickwork and all general building trades. This will include security works including installation, repairs and maintenance of locks and related ironmongery, electronic locks and security devices and glazing including emergency repairs and replacement. The Responsive maintenance covers the services operating across all the Council’s corporate building stock and within those schools that sign up to the Council’s Building Maintenance Services.
2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

The Responsive Building Maintenance scope covers General Building maintenance including carpentry, plumbing, brickwork and all general building trades
Estimated value excluding VAT:
Range: between 2 600 000 and 3 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 8 Lot title: Provision of Building Cleaning Service of various types at educational and non educational premises within the Borough

1)Short description

To undertake Building Cleaning Services within Council owned public buildings. They generally include but are not limited to; corporate office buildings, libraries, other Council owned municipal buildings, schools buildings; nursery and infant schools, schools buildings; secondary schools, children’s care settings & specialist care premises. It is anticipated, subject to review of tender submissions that the Authority requirement for Cleaning Services will be evaluated and awarded as a standalone contract.
2)Common procurement vocabulary (CPV)

90910000, 90911000

3)Quantity or scope

To undertake Building Cleaning Services within Council owned public buildings
Estimated value excluding VAT:
Range: between 750 000 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 6 Lot title: Ventilation and Air Conditioning cyclical and responsive maintenance including servicing and testing

1)Short description

To undertake cyclical and responsive maintenance on air conditioning and ventilation systems within Council owned public buildings. They generally include day nurseries; special needs schools, primary and senior schools, youth clubs, recreation ground pavilions, libraries, office buildings and care homes. The number of educational sites will vary from year to year as the works are run on a traded service.
The works to be priced based on a local schedule of rates.
The works to comprise but not limited to servicing air conditioning and ventilation systems, kitchen canopy cleaning, F gas testing, producing energy certificates and undertaking remedial works.
2)Common procurement vocabulary (CPV)

71315410, 45259300

3)Quantity or scope

To undertake cyclical and responsive maintenance on air conditioning and ventilation systems within Council owned public buildings.
Estimated value excluding VAT:
Range: between 34 000 and 70 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Section Weighting.
A. Company Information and Disputes in respect of Regulation 23 Public Contracts Regulations 2006 detailing Statement of Good Standing All sections completed To be checked and verified.
B. Technical Resources, Quality Assurance and References including capability 50 %
C. Financial (this can be amended to give a score if necessary for the individual requirement) and Insurance 30 % All relevant documents must be returned.
D. Health & Safety 10 %
E. Environmental Issues 10 %
F. Declaration
All signed and dated where appropriate To be checked and verified.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

5000005321
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.8.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

21.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please access the online PQQ via the website www.barnetsourcing.co.uk under the current opportunities tab

(MT Ref:106918)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.7.2013