Planned Electrical and Mechanical Preventative Maintenance of the Civic Building

Planned Electrical and Mechanical Preventative Maintenance of the Civic Building

Doncaster Borough Council.

United Kingdom-Doncaster: Repair and maintenance services

2013/S 180-311091

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Doncaster Borough Council
Civic Building, Waterdale
For the attention of: Corporate Procurement Team
DN1 3BU Doncaster
UNITED KINGDOM
Telephone: +44 1302862314
E-mail: corporateprocurementteam@doncaster.gov.uk
Fax: +44 1302737180

Internet address(es):

General address of the contracting authority: www.doncaster.gov.uk

Further information can be obtained from: YorTender (The Council’s E-Tender System)
INSERT LINK
Contact point(s): Corporate Procurement Team
Doncaster
UNITED KINGDOM
Telephone: +44 1302862314
E-mail: corporateprocurementteam@doncaster.gov.uk
Fax: +44 1302737180
Internet address: www.doncaster.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: YorTender (The Council’s E-Tender System)
INSERT LINK
Contact point(s): Corporate Procurement Team
Doncaster
UNITED KINGDOM
Telephone: +44 1302862314
E-mail: corporateprocurementteam@doncaster.gov.uk
Fax: +44 1302737180
Internet address: www.doncaster.gov.uk

Tenders or requests to participate must be sent to: YorTender (The Council’s E-Tender System)
INSERT LINK
Contact point(s): Corporate Procurement Team
Doncaster
UNITED KINGDOM
Telephone: +44 1302862314
E-mail: corporateprocurementteam@doncaster.gov.uk
Fax: +44 1302737180
Internet address: www.doncaster.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Other: Maintenance of Public Building
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Planned Electrical and Mechanical Preventative Maintenance of the Civic Building
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Throughout the Borough of Doncaster
NUTS code UKE31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Planned Electrical and Mechanical Preventative Maintenance of the Civic Building
II.1.6)Common procurement vocabulary (CPV)

50000000, 50500000, 50510000, 50511000, 50512000, 50530000, 50531000, 50531100, 50531200, 50531300, 50532000, 50532100, 50532200, 50532300, 50532400, 50700000, 50710000, 50711000, 50712000, 50720000, 50730000, 50750000, 65100000, 65200000, 65300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is envisaged that the contract will be let for three (3) years and 3 months with an option to extend on an annual basis up to a maximum of two (2) years
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

All information will be contained in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All information will be contained in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

All information will be contained in the tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All information will be contained in the tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All information will be contained in the tender documents.
Minimum level(s) of standards possibly required: All information will be contained in the tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All information will be contained in the tender documents.
Minimum level(s) of standards possibly required:
All information will be contained in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: All information will be contained in the tender documents
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

YORE 9BHHC4
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.10.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2019
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Council are expecting one provider to deliver a full planned mechanical and electrical maintenance of the CCQ Building, Civic Building, Waterdale, Doncaster. The contract will be for a period of 3 years and 3 months with the option to extend on an annual basis up to a maximum of two years. The successful contractor will be expected to enter into the NEC 3 form of contract stipulated in the tender documents prior to work commencing.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Assistant Director of Finance
Civic Building, Waterdale
DN1 3BU Doncsater
UNITED KINGDOM
E-mail: steve.mawson@doncaster.gov.uk
Telephone: +44 1302737650
Internet address: http://www.doncaster.gov.uk
Fax: +44 1302737180

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 47 of the Public Contracts Regulations 2006, the Council will incorporate a minimum of a 10 – calendar day standstill period starting from the date when the award decision notification is despatched to bidders. This period allows unsuccessful bidders to seek further de-briefing from the Council before the Contract is entered into. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No.5) provide for the aggrieved parties who have been harmed, or at risk of harm as a consequence of the breach of the procurement rules to bring an action to the High Court. Any such action must be brought promptly and in any event within 3 months of the date when the grounds of the complaint first arose. The Court has the power to set aside the award decision and/or the Contract (if it has been entered into) and may also award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Court to set aside the award decision and/or the Contract (if it has been entered into) or request for damages to be awarded.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Head of Procurement Procurement
Civic Building, Waterdale
DN1 3BU Doncaster
UNITED KINGDOM
E-mail: pauline.kenyon@doncaster.gov.uk
Telephone: +44 1302862222
Internet address: http://www.doncaster.gov.uk
Fax: +44 1302737180

VI.5)Date of dispatch of this notice:

13.9.2013