Planned External Maintenance Tender

Planned External Maintenance Tender

Scheme for Planned Maintenance works undertaken on yearly cycles to the current Housing stock of approximately 3,000 properties for South Derbyshire District Council.

United Kingdom-Swadlincote: Construction work for houses

2013/S 159-277106

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Derbyshire District Council
Civic Offices, Civic Way
For the attention of: Carl Veal
DE11 0AH Swadlincote
UNITED KINGDOM
Telephone: +44 1283595889
E-mail: carl.veal@south-derbys.gov.uk

Internet address(es):

General address of the contracting authority: http://south-derbys.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Environment
Housing and community amenities
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Planned External Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: Council homes located within the District of South Derbyshire.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Scheme for Planned Maintenance works undertaken on yearly cycles to the current Housing stock of approximately 3,000 properties for South Derbyshire District Council.
This contract relates to the external planned maintenance works, to include all associated Building requirements, including, Roofing, fascias & soffits, replacement doors and windows, garden paths, brickwork and general maintenance requirements.
We anticipate this contract will be awarded to a company with a proven record of undertaking this type of work as a Principal Contractor. This is not a sub-contract.
The general works will consist of:
– The surveying of around 600 properties on an annual basis, planning the works, preparing a schedule of works and the supply and installation of all materials associated with the works.
– To maintain the properties, undertaking the works indentified on the pre-determined survey sheets, including all brickwork pointing, flat roofing works, brickwork retaining walls, garden paths, roofing works, fascia and soffits, garden fencing etc.
– To undertake programmes for replacement doors and windows, including any structural works as directed by SDDC.
The duration of this contract is for an initial period of 3 year with option to extend by a further 2 years.
All tender information and documents can be downloaded at Source Derbyshire www.sourcederbyshire.co.uk.

II.1.6)Common procurement vocabulary (CPV)

45211100, 50100000, 50700000, 45211000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See specifications in tender documents from www.sourcederbyshire.co.uk

Estimated value excluding VAT: 4 575 550 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender documents at www.sourcederbyshire.co.uk for this contract.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents at www.sourcederbyshire.co.uk for this contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender documents at www.sourcederbyshire.co.uk for this contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documents at www.sourcederbyshire.co.uk for this contract.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documents at www.sourcederbyshire.co.uk for this contract.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documents at www.sourcederbyshire.co.uk for this contract.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: See tender documents at www.sourcederbyshire.co.uk for this contract.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SDDC/PROC037
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.9.2013 – 16:50
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.9.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Information relating to this contract opportunity along with the pre qualification questionnaire documents can be accessed and downloaded electronically at www.sourcederbyshire.co.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.8.2013