Planned Investment Major Works Partnering Contracts

Planned Investment Major Works Partnering Contracts

Affinity Sutton intends to tender two contracts (Bromley Area and South regions) for all planned investment and regeneration works on its housing stock.

United Kingdom-London: Construction work for multi-dwelling buildings and individual houses

2013/S 168-291766

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Affinity Sutton Group
6 More London Place, Tooley Street
For the attention of: Dean Savage
Se1 2DA London
UNITED KINGDOM
E-mail: asg.tenders@affinitysutton.com

Internet address(es):

General address of the contracting authority: http://www.affinitysutton.com/

Address of the buyer profile: http://www.affinitysutton.com/about_us/tender_opportunities.aspx

Further information can be obtained from: Affinity Sutton
all information available from the web address http://www.affinitysutton.com/about_us/tender_opportunities.aspx.
For the attention of: Dean Savage
SE1 2DA London
UNITED KINGDOM
E-mail: asg.tenders@affinitysutton.com
Internet address: http://www.affinitysutton.com/about_us/tender_opportunities.aspx

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

0187-13DS – Planned Investment Major Works Partnering Contracts.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Bromley Area and South UK.
NUTS code UKJ,UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Affinity Sutton intends to tender two contracts (Bromley Area and South regions) for all planned investment and regeneration works on its housing stock. Affinity Sutton wishes to appoint a minimum of one and a maximum of two contractors under partnering contracts for up to 10 years. Contractors may be required to cover further geographical areas in the future. Works will include supply and install with the option for install only on some elments. Works will incorporate all planned investment and regeneration works such as kitchens, bathrooms, windows and doors, boiler replacements, roofing, external works, environmental works, electrics, sustainability works, M&E works and may potentially include some cyclical redecorations.
II.1.6)Common procurement vocabulary (CPV)

45211000, 45310000, 45320000, 45330000, 45410000, 45440000, 45421100, 45421151, 50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 50 000 000 and 120 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Bromley Area

1)Short description

Planned Investment works including kitchen and bathroom replacement, electrical wire upgrades and rewires, indiciual and communal boilder replacements and apssenger lift replcements in the greater bromley area, including Croydon and Sutton.
2)Common procurement vocabulary (CPV)

45211000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 25 000 000 and 60 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Affinity Sutton stock is located in Bromley, Lewisham, Croydon together with other surrounding areas compromising of approximately 16,000 properties
Lot No: 2 Lot title: South Region

1)Short description

Planned Investment works including kitchen and bathroom replacement, electrical wire upgrades and rewires, indiciual and communal boilder replacements and apssenger lift replcements in the greater bromley area, including Kent, Southern Home Counites along to Dorset.
2)Common procurement vocabulary (CPV)

45211000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 25 000 000 and 60 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Affinity Sutton stock is located in Kent, Southern Home Counties along to Dorset. This comprises of approximately 12,500 properties.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of deposits, gaurantees and other forms of appropriate security are set out in Contract Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the Invitation to Tender and Contract Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groupings of economic operatorss may either (at the option of the contracting authority) be require to form a legal entity or undertake joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of any conditions will be set out in teh contract documents. These may include conditions relating to environmental and social requirements.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be asked to confirm that non of the conditions set out in Articles 45 – 50 of the Directive 2004/18/EC apply to their organisation or expression of interest.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre qualification questionnaire consistent with the provisions of the Directive 2004/18/EC. The questionaire is available electronically from http://affinitysutton.com/about_us/tender_opportunities.aspx and must be returned in electronic and hard copy form by the date stipulated in IV.3.4

Minimum level(s) of standards possibly required: As per PQQ and Contract Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre qualification questionnaire consistent with the provisions of the Directive 2004/18/EC. The questionaire is available electronically from http://affinitysutton.com/about_us/tender_opportunities.aspx

Minimum level(s) of standards possibly required:
As per PQQ and Contract Documents.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 7
Objective criteria for choosing the limited number of candidates: This will be set out in teh PQQ and Contract Documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

0187 – 13DS
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 119-202252 of 21.6.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.9.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 10 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The workstreams for both contracts include:
— Kitchen replacement;
— Bathroom replacement;
— Electrical testing, upgrades and rewires;
— Heating replacement and upgrades;
— Boiler replacements;
— Communal boiler replacements;
— Roof repairs and renewals;
— Fascia and Soffit repairs and renewals;
— Rainwater and Foul water goods cleaning, repairs and renewals;
— Flashings and pointing repairs and replacements;
— Chimney stack repairs and rebuilding;
— Brickwork repairs and re-pointing inc. boundaries and rebuilding;
— Concrete repairs and coating systems;
— Window replacement and repairs;
— Render repairs and replacement;
— Cladding – repair, replacement, installation;
— External repairs and redecorations;
— Communal Repairs and redecorations;
— Communal entrance doors and screens;
— Door entry systems;
— External and internal Insulation works;
— Door replacements and repairs;
— Door canopies replacement and repairs;
— Communal lighting renewals;
— External estate specific Lighting;
— Underground drainage repairs and renewals (including surveys);
— Hard and soft landscaping repairs and renewals, environmental improvements;
— Communal floor and stair repairs and replacement including coverings (internal and external);
— Passenger lift replacement;
— Lateral Mains (electrical) Renewals;
— Water Mains services – repair and replacement;
— Gas Mains services – repair, replacement and installation;
— Asbestos removal and encapsulation;
— Associated works to achieve Decent Homes and Secure by Design;
— Validation of stock condition and scoping surveys;
— Internal and external cyclical redecoration and associated repairs;
— Fire alarms, emergency lighting etc.;
— Renewable technology;
— Sound insulation;
— Damp-proofing;
— Access to carry our works safely.
The Contracting Authorities reserve the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process. Neither the contracting authority nor any person on whose behalf of whom this procuremetn is undertake is to be laible for any costs incurred by those expressing an interest or tendering for this contract. Tenderers should note that the provisions of the transfer of Undertakings (protection of Employment) Regulations 2006 may apply to this Programme. All documents are available for download from http://www.affinitysutton.com/about_us/tender_opportunities.aspx. The contracting Authorities intest to hold a Contractors day on the 11th September to provide contractors with more information. The timin / location of th Contractors day will be available on teh web address noted above and will be notified to all applicants who indicate interest in attending.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

see VI.4.2 below
UNITED KINGDOM

Body responsible for mediation procedures

see VI.4.2 below
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point infromation on teh award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action int eh High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when teh aggrieved party first knew or ought to have know that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceeding wher the Court considers that there is a good reason for doing sobut not so as to ermit proceedings to be started more than 3 months after that date. Where a contract has not been enterest into, the Court may order the setting aside of the award decision or oder the contracting authority to amend any document and may award damages. If the contract had been enterest into the Court may only award damages or where the contract award procedures have not been follwed correctly, declare the contract to be ‘ineffective’.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.8.2013