Planned Maintenance Installations

Planned Maintenance Installations

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to bathrooms, kitchens, heating systems and for its roofing and major electrical works schemes.

UK-Birmingham: construction work

2012/S 199-327232

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Family Housing (Birmingham) Ltd
Bordesley House 44-46 Coventry Road
Contact point(s): David Summers
B10 0RX Birmingham
UNITED KINGDOM
E-mail: David.Summers@homegroup.org.uk

Internet address(es):

General address of the contracting authority: www.family-housing.co.uk

Address of the buyer profile: www.housingprocurement.com

Further information can be obtained from: Home Group Ltd
Mercury House, Belmont Business Park, Belmont
Contact point(s): David Summers
DH1 1TW Durham
UNITED KINGDOM
E-mail: David.Summers@homegroup.org.uk
Internet address: www.homegroup.org.uk

Tenders or requests to participate must be sent to: housingprocurement.com
Internet address: www.housingprocurement.com

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Family Housing Association – Planned Maintenance Installations.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: Birmingham.
NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to bathrooms, kitchens, heating systems and for its roofing and major electrical works schemes. The contractor partner(s) will fully support FHA planned maintenance programme for these works areas.
II.1.6)Common procurement vocabulary (CPV)

45000000, 45211310, 45260000, 45310000, 45315000, 45331110, 45421100, 45421151, 45331100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

— Window and Door installations – estimated volume 50 properties per year,
— Bathroom installations – estimated volume 50 properties per year,
— Kitchen installations – estimated volume – 120 properties per year,
— Gas Boiler installations – estimated volume – 100 properties per year,
— Electrical heating installations – estimated volume – 30 properties per year,
— Roofing & associated works – estimated volume – 15 properties per year,
— Major Electrical Works – estimated volume – 50 properties per year.
Expressions of interest are invited from service providers able to support one or more of these lots across the whole of the FHA property stock area.
Estimated value excluding VAT: 10 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Windows & Doors

1)Short description

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to Windows & Doors.
2)Common procurement vocabulary (CPV)

45421100

3)Quantity or scope

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to Windows & Doors.
The contract will be initially awarded on the basis of a material supply and fix agreement (with ‘approved’ materials supplied by the service provider).
The contract will be a 5 year arrangement with a 2 year option to extend.
The estimated volume of properties per year that will require window and door installations is 50.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Bathrooms

1)Short description

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to Bathrooms.
2)Common procurement vocabulary (CPV)

45211310

3)Quantity or scope

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to Bathrooms.
The contract will be initially awarded on the basis of a material supply and fix agreement (with ‘approved’ materials supplied by the service provider).
The contract will be a 5 year arrangement with a 2 year option to extend.
The estimated volume of properties per year that will require bathroom installations is 50.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Kitchens

1)Short description

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to Kitchens.
2)Common procurement vocabulary (CPV)

45421151

3)Quantity or scope

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to Kitchens.
The contract will be initially awarded on the basis of a material supply and fix agreement (with ‘approved’ materials supplied by the service provider).
The contract will be a 5 year arrangement with a 2 year option to extend.
The estimated volume of properties per year that will require kitchen installations is 120.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Gas Boilers & Heating

1)Short description

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to Gas Boilers & Heating.
2)Common procurement vocabulary (CPV)

45331110, 45331100

3)Quantity or scope

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to Gas Boilers & Heating.
The contract will be initially awarded on the basis of a material supply and fix agreement (with ‘approved’ materials supplied by the service provider).
The contract will be a 5 year arrangement with a 2 year option to extend.
The estimated volume of properties per year that will require gas boiler and heating installations is 100.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Electrical Heating

1)Short description

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to Electircal Heating.
2)Common procurement vocabulary (CPV)

45315000

3)Quantity or scope

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to Electrical Heating.
The contract will be initially awarded on the basis of a material supply and fix agreement (with ‘approved’ materials supplied by the service provider).
The contract will be a 5 year arrangement with a 2 year option to extend.
The estimated volume of properties per year that will require electrical heating installations is 30.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Roofing & Associated Works

1)Short description

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to roofing and associated works.
2)Common procurement vocabulary (CPV)

45260000

3)Quantity or scope

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to roofing and associated works.
The contract will be initially awarded on the basis of a material supply and fix agreement (with ‘approved’ materials supplied by the service provider).
The contract will be a 5 year arrangement with a 2 year option to extend.
The estimated volume of properties per year that will require roofing and associated works installations is 15.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Major Electrical Works

1)Short description

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to major electrical works.
2)Common procurement vocabulary (CPV)

45310000

3)Quantity or scope

FHA wish to secure a contractor partner(s) / service provider(s) to deliver its planned programme of installation works relating to major electrical works.
The contract will be initially awarded on the basis of a material supply and fix agreement (with ‘approved’ materials supplied by the service provider).
The contract will be a 5 year arrangement with a 2 year option to extend.
The estimated volume of properties per year that will require major electrical works installations is 50.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a questionnaire with details of structure, current financial standing, evidence of insurance cover, experience and examples of similar activities undertaken in the past 3 years.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a questionnaire with details of structure, current financial standing, evidence of insurance cover, experience and examples of similar activities undertaken in the past 3 years.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a questionnaire with details of structure, current financial standing, evidence of insurance cover, experience and examples of similar activities undertaken in the past 3 years.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.11.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 13.2.2013 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.10.2012