Planned Maintenance and Reactive Repairs Tender

Planned Maintenance and Reactive Repairs Tender

The Moray Council wishes to enter into a framework contract with suitably qualified and experienced Contractors to provide professional trade services to assist the planned minor works, maintenance and reactive repairs to the Council’s portfolio of 200 public buildings and schools,

United Kingdom-Elgin: Building construction work

2014/S 184-324118

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Moray Council
High Street
Contact point(s): Procurement
IV30 1BX Elgin
UNITED KINGDOM
Telephone: +44 1343563137
E-mail: procurement@moray.gov.uk

Internet address(es):

General address of the contracting authority: http://www.moray.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00160

Electronic access to information: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

14/0002 Planned Maintenance and Reactive Repairs.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: Moray Wide.

NUTS code UKM62

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 200

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 6 000 000 and 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Moray Council wishes to enter into a framework contract with suitably qualified and experienced Contractors to provide professional trade services to assist the planned minor works, maintenance and reactive repairs to the Council’s portfolio of 200 public buildings and schools, as well as the Council owned housing stock of 5 900 properties all of which are located throughout Moray.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 2768 under PQQs Open to All Suppliers or ITTs Open to All Suppliers as appropriate. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the PQQ/ITT it will move to your My PQQs/My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

45210000, 45211000, 45211100, 45211300, 45211310, 45211350, 50700000, 50710000, 50711000, 50720000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 6 000 000 and 8 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Property Maintenance and Reactive Repairs to Council Buildings &

1)Short description

The purpose of this Lot is to introduce a Framework Contract for Sub-Contract Labour service to supplement The Moray Council internal Building Services Labour resources to maintain and improve our buildings and to help us deliver our capital programme. The Framework Contract will cover all categories of work for reactive repairs, maintenance and minor works projects (up to an individual value of 50 000 GBP) not covered by the Council’s own maintenance staff. Within this category contractors will be required to respond to individual works orders for both domestic and commercial properties, participate in a quotation process for certain categories of work where competition may be required and deliver a responsive repairs service both during and out with normal working hours.

2)Common procurement vocabulary (CPV)

45200000, 45210000, 45211100

3)Quantity or scope

***
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Specialist Works to all Council Properties

1)Short description

The purpose of this Lot is to introduce a Framework Contract for Specialist Works to maintain and improve our buildings and to help us deliver our capital programme. The Framework Contract will cover all categories of work for reactive repairs, maintenance and minor works projects (up to an individual value of 50 000 GBP) not covered by the Council’s own maintenance staff. Within this category contractors will be required to respond to individual works orders for both domestic and commercial properties, participate in a quotation process for certain categories of work where competition may be required and deliver a responsive repairs service both during and out with normal working hours.

2)Common procurement vocabulary (CPV)

45200000, 45210000, 45211000

3)Quantity or scope

****
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Property Maintenance and Reactive Repairs to Council Housing

1)Short description

The purpose of this Lot is to introduce a Framework Contract for Sub-Contract Labour to supplement The Moray Councils Building Services labour resources. The Framework Contract will cover all categories of work for reactive repairs, maintenance and minor works projects not covered by the Council’s own maintenance staff. Within this category contractors will be required to respond to individual works orders for both domestic and commercial properties, participate in a quotation process for certain categories of work where competition may be required and deliver a responsive repairs service both during and out with normal working hours.

2)Common procurement vocabulary (CPV)

45200000, 45210000, 45211000

3)Quantity or scope

****
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

14/0002

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 127-225837 of 5.7.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

5.12.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018.
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:320918)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.9.2014