Planned Maintenance Services Tender

Planned Maintenance Services Tender

The provision of a Planned and Reactive Maintenance Service to maintain Mechanical and Electrical assets to 8 Suffolk Schools within the Swiss partnership located within the county of Suffolk.

UK-Ipswich: repair and maintenance services

2012/S 199-327638

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Swiss – South West Ipswich and South Suffolk Partnership
Suffolk One Scrivener Road
For the attention of: Mr B Dool
IP8 3SU Ipswich
UNITED KINGDOM
Telephone: +44 1473556600

Further information can be obtained from: Trafalgar FM Ltd
Kingsmarsh Marsh Lane
For the attention of: Managing Director – K Cundill
CH3 6NG Chester
UNITED KINGDOM
Telephone: +44 1829270575
E-mail: enquiries@trafalgarfm.com
Internet address: http://www.trafalgarfm.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Swiss – South West Ipswich and South Suffolk Partnership
Suffolk One Scrivener Road
For the attention of: Mr B Dool
IP8 3SU Ipswich
UNITED KINGDOM
Telephone: +44 1473556600

Tenders or requests to participate must be sent to: Swiss – South West Ipswich and South Suffolk Partnership
Suffolk One Scrivener Road
For the attention of: Mr B Dool
IP8 3SU Ipswich
UNITED KINGDOM
Telephone: +44 1473556600

I.2)Type of the contracting authority

Regional or local agency/office
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Swiss Schools Suffolk – Planned Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Ipswich – Suffolk.
NUTS code UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The provision of a Planned and Reactive Maintenance Service to maintain Mechanical and Electrical assets to 8 Suffolk Schools within the Swiss partnership located within the county of Suffolk.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=94177.

II.1.6)Common procurement vocabulary (CPV)

50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 690 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Contract for initial period of 3 years with a 2 year option thereafter.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 5.4.2013. Completion 4.4.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery payment – Monthly.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Limited companies.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(3) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(4) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Selection criteria – Lowest price,Delivery Approach, Mobile Support and Innovation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Lowest Price. Weighting 40

2. Delivery Approach. Weighting 30

3. Mobile support. Weighting 20

4. Innovation. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.11.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

23.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.12.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:94177).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

12.10.2012