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Planned Maintenance Tender Swindon 2016 – 2017
Building Works

Planned Maintenance Tender Swindon 2016 – 2017

Thursday, 31 March 2016, 11:45

Planned Maintenance Tender Swindon 2016 – 2017

General Planned Maintenance 2016 – 2017 to Swindon Borough Council Housing Stock.

United Kingdom-Swindon: Construction work

2016/S 060-100652

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Swindon Borough Council
Civic Offices, Euclid Street
For the attention of: Steve Provis
SN1 2JH Swindon
UNITED KINGDOM
Telephone: +44 1793464144
E-mail: sprovis@swindon.gov.uk

Internet address(es):

General address of the contracting authority: www.swindon.gov.uk

Electronic access to information: www.supplyingthesouthwest.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

General Planned Maintenance 2016 – 2017 to Swindon Borough Council Housing Stock.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution

NUTS code UKK14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Construction work. Construction structures and materials; auxiliary products to construction (excepts electric apparatus). Construction materials and associated items. Construction materials. Building materials. Paints and wall-coverings. Tiles. Miscellaneous building structures. Floor coverings. Scaffolding. Builders’ joinery. Windows, doors and related items. Windows. Window frames. Double-glazed units. Doors. Door blanks. Door frames. Door screens. Door thresholds. Fire doors. Garage doors. Gates. Manhole elements. Surface boxes. Boundary boxes. Manhole frames. Manhole covers. Drain covers. Access covers. Manhole step irons. Paints, varnishes and mastics. Paints. Decorating supplies. Mastics, fillers, putty and solvents. Construction work for multi-dwelling buildings and individual houses. Construction work for houses. Sheltered housing construction work. Houses construction work. Bathrooms construction work. Porches construction work. Multi-dwelling buildings construction work. Flats construction work. Roof works and other special trade construction works. Roof-covering and roof-painting work. Roof-covering work. Roof-tiling work. Roof-painting and other coating work. Roof-painting work. Flashing and guttering work. Flashing work. Guttering work. Roof repair and maintenance work. Roof repair. Roof maintenance work. Special trade construction works other than roof works. Scaffolding work. Scaffolding dismantling work. Scaffolding erection work. Building completion work. Plastering work. Joinery and carpentry installation work. Joinery work. Installation of doors and windows and related components. Installation of door and window frames. Installation of door frames. Installation of window frames. Installation of thresholds. Installation of doors and windows. Installation of doors. Installation of windows. Installation of gates. Non-metal joinery installation work. Ironmongery work. Floor and wall covering work. Tiling work. Floor-tiling work. Wall-tiling work. Floor-laying and covering, wall-covering and wallpapering work. Floor laying and covering work. Floor-laying work. Wall-covering and wallpapering work. Wall-covering work. Wallpapering work. Painting and glazing work. Glazing work. Application work of protective coatings. Painting work. Painting work of buildings. Painting work of structures. Repainting work. Paint-stripping work. Application work of anti-corrosive coatings. Surface-protection work. Facade work. Carry out Planned Maintenance to Swindon Borough Council Housing Stock. The Contract is for an initial period of 1 year with an option to extend for 4 further 1 year periods, total potential contract period 5 years.

All tender documents are available in the attachments section on the tender advert on the South West portal: www.supplyingthesouthwest.org.uk

Contract ID: DN123193.

II.1.6)Common procurement vocabulary (CPV)

45000000, 44000000, 44100000, 44110000, 44111000, 44111400, 44111700, 44112000, 44112200, 44212310, 44220000, 44221000, 44221100,44221110, 44221111, 44221200, 44221210, 44221211, 44221212, 44221213, 44221220, 44221240, 44221300, 44423700, 44423710, 44423720,44423730, 44423740, 44423750, 44423760, 44423790, 44800000, 44810000, 44812400, 44830000, 45211000, 45211100, 45211200, 45211300,45211310, 45211320, 45211340, 45211341, 45260000, 45261200, 45261210, 45261211, 45261220, 45261221, 45261300, 45261310, 45261320,45261900, 45261910, 45261920, 45262000, 45262100, 45262110, 45262120, 45400000, 45410000, 45420000, 45421000, 45421100, 45421110,45421111, 45421112, 45421120, 45421130, 45421131, 45421132, 45421148, 45421150, 45421160, 45430000, 45431000, 45431100, 45431200,45432000, 45432100, 45432110, 45432200, 45432210, 45432220, 45440000, 45441000, 45442000, 45442100, 45442110, 45442121, 45442180,45442190, 45442200, 45442300, 45443000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — Estimated 497 000 GBP for the initial contract period (Year 1) incorporating approximately 530 properties, estimated 2 773 000 GBP over 5 years including extension options.
Lot 2 — Estimated 400 000 GBP for the initial contract period (Year 1) incorporating approximately 430 properties, estimated 2 232 000 GBP over 5 years including extension options.
Lot 3 — Estimated 300 000 GBP for the initial contract period (Year 1) incorporating approximately 330 properties, estimated 1 672 000 GBP over 5 years including extension options.
Estimated value excluding VAT:
Range: between 4 300 000 and 6 677 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Planned Maintenance Area 1

1)Short description

General Planned Maintenance light touch works to be carried out under this programme will consist of cleaning out gutters/downpipes repair or replacement of gutter and/or downpipe brackets, repairs of a minor nature to the fabric of the building, replacement of elements of the building such as external doors, entrance canopies, lead flashings, etc., along with decoration works to previously painted surfaces to meet Decent homes standards.

2)Common procurement vocabulary (CPV)

45000000, 44000000, 44110000, 44111000, 44111400, 44111700, 44112000, 44112200, 44212310, 44220000, 44221000, 44221100, 44221110,44221111, 44221200, 44221210, 44221211, 44221212, 44221213, 44221220, 44221240, 44221300, 44423700, 44423710, 44423720, 44423730,44423740, 44423750, 44423760, 44423790, 44800000, 44810000, 44812400, 44830000, 45211000, 45211100, 45211200, 45211300, 45211310,45211320, 45211340, 45260000, 45211341, 45261200, 45261210, 45261211, 45261220, 45261221, 45261300, 45261310, 45261320, 45261900,45261910, 45261920, 45262000, 45262100, 45262110, 45262120, 45400000, 45410000, 45420000, 45421000, 45421100, 45421110, 45421111,45421112, 45421120, 45421130, 45421131, 45421132, 45421148, 45421150, 45421160, 45430000, 45431000, 45431100, 45431200, 45432000,45432100, 45432110, 45432200, 45432210, 45432220, 45440000, 45441000, 45442000, 45442100, 45442110, 45442121, 45442180, 45442190,45442200, 45442300, 45443000, 44100000

3)Quantity or scope

Estimated 497 000 GBP for the initial contract period (Year 1) incorporating approximately 530 properties, estimated 2 773 000 GBP over 5 years including extension options.
Estimated value excluding VAT:
Range: between 1 800 000 and 2 773 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Planned Maintenance Area 2

1)Short description

General Planned Maintenance light touch works to be carried out under this programme will consist of cleaning out gutters/downpipes repair or replacement of gutter and/or downpipe brackets, repairs of a minor nature to the fabric of the building, replacement of elements of the building such as external doors, entrance canopies, lead flashings, etc., along with decoration works to previously painted surfaces, to meet Decent homes standards.

2)Common procurement vocabulary (CPV)

45000000, 44000000, 44100000, 44110000, 44111000, 44111400, 44111700, 44112000, 44112200, 44212310, 44220000, 44221000, 44221100,44221110, 44221111, 44221200, 44221210, 44221211, 44221212, 44221213, 44221220, 44221240, 44423710, 44423720, 44423730, 44423740,44423750, 44423760, 44423790, 44800000, 44810000, 44812400, 44830000, 45211000, 45211100, 45211200, 45211300, 45211310, 45211320,45211340, 45211341, 45260000, 45261200, 45261210, 45261211, 45261300, 45261310, 45261320, 45261900, 45261910, 45261920, 45262000,45262100, 45262110, 45262120, 45400000, 45410000, 45420000, 45421000, 45421100, 45421110, 45421112, 45421120, 45421130, 45421131,45421132, 45421148, 45421150, 45421160, 45430000, 45431000, 45431100, 45431200, 45432000, 45432100, 45432110, 45432200, 45432210,45432220, 45440000, 45441000, 45442000, 45442100, 45442110, 45442121, 45442180, 45442190, 45442200, 45443000, 44221300, 44423700,45261220, 45261221, 45421111, 45442300

3)Quantity or scope

Estimated 400 000 GBP for the initial contract period (Year 1) incorporating approximately 430 properties, estimated 2 232 000 GBP over 5 years including extension options.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 232 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Planned Maintenance Area 3

1)Short description

General Planned Maintenance light touch works to be carried out under this programme will consist of cleaning out gutters/downpipes repair or replacement of gutter and/or downpipe brackets, repairs of a minor nature to the fabric of the building, replacement of elements of the building such as external doors, entrance canopies, lead flashings, etc., along with decoration works to previously painted surfaces, to meet Decent homes standards.

2)Common procurement vocabulary (CPV)

45000000, 44000000, 44100000, 44110000, 44111000, 44111400, 44111700, 44112000, 44112200, 44212310, 44220000, 44221000, 44221100,44221110, 44221111, 44221200, 44221210, 44221211, 44221212, 44221213, 44221220, 44221240, 44221300, 44423700, 44423710, 44423720,44423730, 44423740, 44423750, 44423760, 44423790, 44800000, 44810000, 44812400, 44830000, 45211000, 45211100, 45211200, 45211300,45211310, 45211320, 45211340, 45211341, 45260000, 45261200, 45261210, 45261211, 45261300, 45261310, 45261320, 45261900, 45261910,45261920, 45262000, 45262100, 45262110, 45262120, 45400000, 45410000, 45420000, 45421000, 45421100, 45421110, 45421112, 45421120,45421130, 45421131, 45421132, 45421148, 45421150, 45421160, 45430000, 45431000, 45431100, 45431200, 45432000, 45432100, 45432110,45432200, 45432210, 45432220, 45440000, 45441000, 45442000, 45442100, 45442110, 45442121, 45442180, 45442190, 45442200, 45443000,45261221, 45261220, 45421111, 45442300

3)Quantity or scope

Estimated 300 000 GBP for the initial contract period (Year 1) incorporating approximately 330 properties, estimated 1 672 000 GBP over 5 years including extension options.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 672 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Either a parent company guarantee or bond will be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms for invoices, 30 days from receipt of a correct, valid invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All criteria are stated within the tender documents to become the Preferred Bidder.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All criteria are stated within the tender documents to become the Preferred Bidder.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
All criteria are stated within the tender documents to become the Preferred Bidder.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All criteria are stated within the tender documents to become the Preferred Bidder.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.5.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Whilst the dates and times referring to the issuing of the Invitation to Tender in this notice represent Swindon Borough Council’s best current assessment of the procurement timetable, they may be subject to change.
Swindon Borough Council reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called to by this notice. Swindon Borough Council shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=195223309

GO Reference: GO-2016323-PRO-7962951.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Swindon Borough Council
Euclid Street
SN2 2JH Swindon
UNITED KINGDOM

Body responsible for mediation procedures

Swindon Borough Council
Swindon

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Swindon Borough Council
Euclid Street
SN2 2JH Swindon
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

23.3.2016