Planned Preventative Maintenance for Medical and Surgical Equipment

Provision of a managed service for medical devices (medical and surgical), including servicing and planned preventative maintenance. Options to both include or exclude management of maintenance provided by specialist companies (OEMs).

United Kingdom-East Grinstead: Repair and maintenance services of medical equipment

2014/S 192-339335

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Queen Victoria NHS Foundation Trust
Holtye Road
Contact point(s): Caroline Archer
For the attention of: Procurement and Supplies Manager
RH19 3DZ East Grinstead
UNITED KINGDOM
Telephone: +44 1342414486
E-mail: caroline.archer@qvh.nhs.uk

Internet address(es):

General address of the contracting authority: www.qvh.nhs.uk

Electronic access to information: https://www.delta-esourcing.com/

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Planned Preventative Maintenance for Medical and Surgical Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of medical equipment. Provision of a managed service for medical devices (medical and surgical), including servicing and planned preventative maintenance. Options to both include or exclude management of maintenance provided by specialist companies (OEMs).Breakdown responses to be included. Repair and maintenance services of medical and surgical equipment. Lot 1 — Managed Service for the planned preventative maintenance programme and breakdown repairs Lot 2 — Fully Managed service for full planned preventative programme and breakdown repairs including contracts with specialist contractors. We currently have 1 500 items of equipment on our database. This contract is for 36 months with 2 x 12 month extension options and will commence on 1.4.2015. To complete the PQQ please go to — https://www.delta-esourcing.com/tenders/UK-UK-East-Grinstead:-Repair-and-maintenance-services-of-medical-equipment./YP7SMW8875. Please submit your response by 12 noon Monday 3.11.2014.

II.1.6)Common procurement vocabulary (CPV)

50421000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — Managed Service for the planned preventative maintenance programme and breakdown repairs Lot 2 — Fully Managed service for full planned preventative programme and breakdown repairs including contracts with specialist contractors.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Managed Service for the planned preventative maintenance programme and breakdown repairs

1)Short description

Managed Service for the planned preventative maintenance programme and breakdown repairs.

2)Common procurement vocabulary (CPV)

50421000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality of service. Weighting 60

2. Whole life cost of service. Weighting 40

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

QVTRN/108

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

3.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-East-Grinstead:-Repair-and-maintenance-services-of-medical-equipment./YP7SMW8875

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/YP7SMW8875

GO Reference: GO-2014102-PRO-6059338.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.10.2014