Planned Preventative Maintenance NHS Blood and Transplant
NHSBT locations throughout England and North Wales and other Blood Services including Wales, Scotland, Northern Ireland and Southern Ireland, NHS and other Government and Public Sector bodies.
UK-Bristol: preventive maintenance services
Section I: Contracting authority
NHS Blood and Transplant
North Bristol Park, Filton
Contact point(s): https://nhsbt.bravosolution.co.uk
BS34 7QH Bristol
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Other: Special Health Authority
Section II: Object of the contract
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: NHSBT locations throughout England and North Wales and other Blood Services including Wales, Scotland, Northern Ireland and Southern Ireland, NHS and other Government and Public Sector bodies.
Expressions of interest are required from suitably qualified and experienced contractors who wish to tender for the provision of all mechanical, electrical and building maintenance works on behalf of the NHS Blood and Transplant (National Blood Service).
The contract will include the provision of resident and mobile engineering services for the execution of all planned preventative, reactive and statutory maintenance to a wide range of building controls systems, heating, ventilation, electrical, catering and cooling equipment at a number of sites across NHSBT property portfolio. The contract will also include an element of minor works support projects along with building fabric preventative and reactive maintenance services.
Contractors who provide goods or services to NHSBT must understand the critical nature of the work undertaken by NHSBT. Failure to meet the contract requirements can impact on the collection of blood from donors, or the testing and processing of the blood. Stock levels of blood are measured in days and even hours, therefore a continuous flow of blood into NHSBT is critical if it is to meet the demands of hospitals for the treatment of patients. By its nature, this treatment is often life-saving.
The contractor shall be responsible for the provision and management of all site records and log books. The contractor shall be responsible for ensuring the completion of all site log books, 52 week planners and another records which may be required to ensure NHSBT remains compliant with both its Statutory and Good Manufacturing Practice requirements at all times. The contractor must be aware that all log books and records will be used as a primary audit tool. The contractor’s records will also be subject to separate audits by Estates & Facilities, NHSBT Quality Assurance Department and the Medicines and Healthcare Regulatory Agency (this is indicative and may include other accrediting authorities as required). The contractor shall be expected to provide a monthly written report for each region; in addition, the contractor shall be expected to attend regular and planned meetings as required by the demands of NHSBT. The contractor will be assessed each month against set performance criteria.
The contract will comprise of one geographical regional area:
The regional area is identified as: ”Northern” with main sites based at Manchester, Liverpool, Newcastle, Sheffield and Leeds:
There are several other minor satellite sites and remote office locations throughout the region. The overall portfolio consists of circa 25 properties.
In addition to the planned maintenance elements of the contract, the contractor will be required to provide a responsive emergency repair service covering all locations, seven days per week, 24 hours per day.
50324200, 50700000, 50712000, 50800000
Section III: Legal, economic, financial and technical information
1. Register your company on the eSourcing portal (this is only required once)
— Browse to the eSourcing Portal at https://nhsbt.bravosolution.co.uk,
— Click the “Register now!” link,
— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password,
— Click the “Open Access PQQs” link. (These are Pre-Qualification Questionnaires open to any registered supplier),
— Click on the relevant PQQ to access the content,
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page,
— This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only),
— Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance please consult the online help, or contact the eTendering help desk.
i) appropriate statements from bankers (if annual reports are not required to be submitted – this is applicable to companies which are not registered),
ii) submission of last 3 years annual reports and balance sheet,
iii) statement of overall turnover in respect of the goods/ services to be covered by the contract for the 3 previous financial years,
iv) the company registration number and registered office address (if applicable),
v) details of your organisation’s insurance protection in respect of employers, public/product and professional indemnity
And provide a copy of any certificates.
i) a list of major contracts won, and their value, in the last 3 years,
ii) provide details of contracts of a similar nature and their value,
iii) a description of the supplier’s technical facilities and measures for ensuring quality control, including reference to any independent certificated audit standard achieved providing copies of those certificates where appropriate,
iv) if necessary a check may be made by the contracting Authority, or a competent official body in the supplier’s country of origin acting on their behalf on production capacities and quality control measures.
Section IV: Procedure
The most economically advantageous tender in terms of the criteria stated below
1. Technical. Weighting 250
2. Quality. Weighting 150
3. Delivery Performance. Weighting 200
4. General. Weighting 150
5. Cost. Weighting 250
Section VI: Complementary information
The Contracting Authority will not shortlist any supplier to be invited to tender where any of the reasons detailed in Section 23 of UK Statutory Instrument 2006 No 5, The Public Contracts Regulations 2006, are deemed to apply.
Where an economic operator is unable for a valid reason to provide the financial information which the Contracting Authority has requested in III, III.2.2, and III.2.3 above, the Contracting Authority shall accept such other information provided by the economic operator as the Contracting Authority considers appropriate.
The Contracting Authority will shortlist suppliers to be invited to tender based upon an assessment of the information provided in response to III, III.2.2 and III.2.3 above.
The Contracting Authority will require potential suppliers to complete a Pre-Qualification Questionnaire (PQQ) using the NHSBT e-Sourcing portal. This process and information provided will be used to enable the Contracting Authority to shortlist suppliers to be invited to tender in addition to that information already referred to above.
The Selection Criteria for shortlisting suppliers to be invited to tender will be economic and financial standing and technical and professional ability.
Shortlisted suppliers will be invited to attend a pre-tender meeting.
The detailed award criteria and weightings will be stated in the invitation to tender, together with any sub-criteria if appropriate.
The Authority reserves the right to award all, part or none of the business.
The Authority may extend this contract by a further two, one-year periods.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.5)Date of dispatch of this notice:11.6.2012