Planned Preventative Maintenance for Scottish Ambulance Service

To provide Planned Preventative Maintenance, Reactive Repair and Statutory Inspecting and Testing Services to all Scottish Ambulance Service locations throughout the Scottish mainland and Islands.

United Kingdom-Edinburgh: Repair and maintenance services of electrical and mechanical building installations

2014/S 092-161744

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Ambulance Service
National Headquarters, Gyle Square, South Gyle Crescent
Contact point(s): Procurement
For the attention of: Fred Davidson
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1313140090

Internet address(es):

General address of the contracting authority: http://www.scottishambulance.com

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00393

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Planned Preventative Maintenance, Reactive Repairs and Statutory Inspections

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Entire Scottish Mainland and the Islands

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To provide Planned Preventative Maintenance, Reactive Repair and Statutory Inspecting and Testing Services to all Scottish Ambulance Service locations throughout the Scottish mainland and Islands.
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_2285 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

50710000, 71630000, 43800000, 31625000, 35000000, 44221240, 50712000, 50531100, 50413100, 50531200, 50500000, 44621000, 42500000,39563530, 71315410, 39715000, 42400000, 50531300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Each Lot shall be split into into six regional areas. The regions are South East, South West, North East and North West, East Central & West Central. The Scottish Islands form part of either the North West or South West Region therefore if you are bidding for either of these regions you must be able to provide services to Ambulance Stations located on the Islands.
Lot 5 – Maintenance of Vehicle Workshop Equipment will be awarded as one entire region covering sixteen workshops locations across the Scottish Mainland.
The Prequalification Questionnaire lists each Ambulance Station and the area it is designated within.
Estimated value excluding VAT:
Range: between 170 000 and 190 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: An option to extend the intial two year (24 Months) period by a further one year (12 Months).

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Planned Preventative Maintenance of Fixed Electrical Systems, Periodic Testing and Inspection of Fixed Electrical Systems, Periodic Testing and Inspection of Portable Appliances and a Reactive Repair Service

1)Short description

Checking, Examining, Testing and Cleaning (where specified)of Fixed Electrical Systems including switchgear, distribution equipment, protective devices, isolators, low voltage sub-main & sub-circuit wiring, lighting fittings inc. emergency & external, lamps, diffusers, wiring accessories, electrical water heaters, electrical showers, electrical space heaters, feeder pillars and vehicle charging systems.
Inspection & Testing of Fixed Electrical Systems including Operation of protective devices, type of earthing arrangements, protection against direct contact, polarity of single pole devices for protection, earth loop impedance for operation of devices relied upon for earth fault protection, protection against indirect contact by measures other than automatic disconnection and general condition of installation.
Testing earth electrode resistance (where applicable), prospective short circuit current at origin of system, earth fault loop impedance at origin of system, insulation resistance to earth, continuity of ring final circuit conductors, continuity of protective conductors and equipotential bonding, operation of residual current devices for earth fault protection and insulation resistance of fixed circuit wiring.
Portable Appliance Testing including examination of the appliance for condition of leads, plugtops, casings and isolating devices, checking rating and condition of fuse. Testing continuity of earthing conductor and insulation resistance. Labelling the appliance with name of person testing appliance and date next test due.

2)Common procurement vocabulary (CPV)

50532400, 50710000, 50711000

3)Quantity or scope

As detailed above.
Estimated value excluding VAT:
Range: between 120 000 and 140 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: Testing and Inspection of Fire Alarm Systems and Fire Fighting Equipment and a Reactive Repair Service and supply of goods for Fire Fighting Equipment

1)Short description

Checking and Testing Fire Alarm Systems including operation of control panel, detectors, break glass points, sounders, auxillary functions. Testing system operation on completion.
Checking and Testing of Fire Fighting Equipment including operation fire extinguishers and fire blanket condition.

2)Common procurement vocabulary (CPV)

31625200, 35000000, 35111300

3)Quantity or scope

As described above.
Estimated value excluding VAT:
Range: between 20 000 and 24 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: Planned Preventative Maintenance of Mechanical Garage Doors and Reactive Repair Service

1)Short description

Checking, Examining and Testing of both Electrically and Manually Operated Garage Doors including tracks, chains, ropes, counter balance assemblies, drives, gear boxes, seals & draught excluders, electrics, safety devices, photocells and controls.

2)Common procurement vocabulary (CPV)

44221240

3)Quantity or scope

As detailed above.
Estimated value excluding VAT:
Range: between 24 000 and 26 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Lot No: 4 Lot title: Planned Preventative Maintenace of Heating, Ventilation and Plumbing Systems and a Reactive Repair Service

1)Short description

Checking, examining, cleaning and testing of mechanical systems including Boiler plant, gas firing equipment, gas leak detectors, controls, flues, calorifiers, pumps & circulators, distribution systems, radiators, feed and expansion tanks, showers, cold water storage tanks, urinals & WC cisterns, gas distribution pipework, air filters, ductwork, insulation, fire dampers, fresh air intakes, screens, ventilation grills & diffusers, fans and heater batteries.

2)Common procurement vocabulary (CPV)

50712000, 50531100, 44600000, 44620000, 44621000, 44621200, 44621210, 44621220, 44621221, 42160000, 44411750, 39715000, 39715300,45330000, 45332200

3)Quantity or scope

As detailed above.
Estimated value excluding VAT:
Range: between 80 000 and 90 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Lot No: 5 Lot title: Planned Preventative Maintenace of Vehicle Workshop Equipment

1)Short description

Checking, examining, cleaning and testing of Workshop Equipment, including lifting tables, jacking beams, extract exhaust systems, panel air filters, washable air filters, exhaust ductwork, insulation, direct drive exhaust fans and compressors.

2)Common procurement vocabulary (CPV)

42400000, 42410000, 42418000, 51511100, 39714110, 42514310, 42500000, 42520000, 39563530, 71315410, 50531300, 42123000

3)Quantity or scope

As detailed above.
Estimated value excluding VAT:
Range: between 25 000 and 27 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Lot No: 6 Lot title: Testing, Inspection and Risk Assessment of Hot & Cold Water Systems

1)Short description

Checking, examining, sampling and testing of Hot & Cold Water Systems, including compiling, checking and reviewing risk assessment for hot and cold water systems, inspection and report on hot and cold water storage systems, temperature testing of water at storage and outlets and sampling & analysis of water for TVC and presence of legionella bacteria.

2)Common procurement vocabulary (CPV)

39715100, 39721400, 42161000, 39370000, 31161400

3)Quantity or scope

As detailed above.
Estimated value excluding VAT:
Range: between 50 000 and 60 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company or Bank Guarantees may be requested where applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment Terms shall be Net 30 days against acceptable form of invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bidders must agree to joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(4) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(5) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(6) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(7) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(8) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(9) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Prequalification Questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.6.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2014 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.6.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:304365)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.5.2014