Planning Consultants Framework

Home Group is seeking suitably qualified and experienced chartered town planning professionals who can undertake projects comprising regeneration, new build development.

United Kingdom-Newcastle upon Tyne: Architectural, construction, engineering and inspection services

2016/S 046-076293

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Group
2 Gosforth Park Way, Gosforth Business Park
For the attention of: Mrs Sarah Roberts
NE12 8ET Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912907641
E-mail: sarah.roberts@homegroup.org.uk

Internet address(es):

General address of the contracting authority: http://www.homegroup.org.uk/Pages/default.aspx

Electronic access to information: www.housingprocurement.com

Electronic submission of tenders and requests to participate: www.housingprocurement.com

Further information can be obtained from: Home Group
2 Gosforth Park Way, Gosforth Business Park
For the attention of: Mrs Sarah Roberts
NE12 8ET Newcastle Upon Tyne
UNITED KINGDOM
Telephone: +44 1912907641
E-mail: sarah.roberts@homegroup.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Home Group
2 Gosforth Park Way, Gosforth Business Park
For the attention of: Mrs Sarah Roberts
NE12 8ET Newcastle Upon Tyne
UNITED KINGDOM
Telephone: +44 1912907641
E-mail: sarah.roberts@homegroup.org.uk

Tenders or requests to participate must be sent to: Home Group
2 Gosforth Park Way, Gosforth Business Park
For the attention of: Mrs Sarah Roberts
NE12 8ET Newcastle Upon Tyne
UNITED KINGDOM
Telephone: +44 1912907641
E-mail: sarah.roberts@homegroup.org.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

United Kingdom
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Home Group- Planning Consultants Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Home Group is seeking suitably qualified and experienced chartered town planning professionals who can undertake projects comprising regeneration, new build development and/or conversion schemes. The schemes may include social rented, shared ownership, shared equity and outright sale units as well as community and commercial buildings. Whilst it is envisaged that this framework will mainly support new build development there may be times when it is used to support commercial projects.
Award will be on a rotation basis with the exception of strategic planning which will be on a mini tender basis, subject to the performance measured through KPIs. Home group will reserve the right externally benchmark the framework. Home Group reserves the right to make a direct appointment from the framework where a bespoke or specialist solution is required. Home Group will reserve the right to re-enter the marketplace for large joint ventures or projects where a bespoke or specialist solution is required.

Home Group (on behalf of itself and potentially other bodies listed in Section VI.3- the eligible bodies) is seeking to set up this framework under which eligible bodies can procure services. The scope of the projects will vary and will cover the areas defined as Scotland, the North and the South. To register interest and to obtain a Pre-Qualification Questionnaire or for further information visit www.housingprocurement.com

II.1.6)Common procurement vocabulary (CPV)

71000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Scotland

1)Short description

Lot 1 will operate in Scotland, for the purposes of the tender Home Group considers the following Local Authority areas to fall within the Scotland Lot: Glasgow, East Renfrewshire and Renfrewshire; East and West Dunbartonshire; North and South Lanarkshire; City of Edinburgh; East, Mid and West Lothian and Dundee. To tender for a lot applicants must be able to provide the full suite of services required. These are: Consultancy services linked to immediate development proposals to include but not limited to: — Pre-application — Pre-application Consultation — Documentation — Post Submission — Project Management and Procurement of supporting consultants — Strategic Planning Consultancy.

2)Common procurement vocabulary (CPV)

71400000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: The North

1)Short description

Lot 2 will operate in the North East Region, Cumbria and Yorkshire. For the purposes of the tender Home Group considers the following Local Authority Areas to fall within the North Lot: Northumberland; North Tyneside; Newcastle; Gateshead; South Tyneside; Sunderland; Durham; Hartlepool; Middlesbrough; Stockton; Redcar and Cleveland; Allerdale; Barrow; Carlisle; Copeland; Eden and South Lakeland; East Riding; York; North Yorkshire; Leeds; Bradford; Calderdale; Kirklees; Wakefield. To tender for a lot applicants must be able to provide the full suite of services required. These are: Consultancy services linked to immediate development proposals to include but not limited to: — Pre-application — Pre-application Consultation — Documentation — Post Submission — Project Management and Procurement of supporting consultants — Strategic Planning Consultancy.

2)Common procurement vocabulary (CPV)

71400000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: The South

1)Short description

Lot 3 will operate in London and the Southern region, for the purposes of this tender Home Group considers the following Local Authority areas to fall within the Southern lot: Greater London Authority boroughs; Essex; Hertfordshire; Bedfordshire; Cambridgeshire; Huntingdon and Peterborough; Northamptonshire; Oxford; Buckinghamshire; Berkshire; Hampshire; Surrey and West Sussex. To tender for a lot applicants must be able to provide the full suite of services required. These are: Consultancy services linked to immediate development proposals to include but not limited to: — Pre-application — Pre-application Consultation — Documentation — Post Submission — Project Management and Procurement of supporting consultants — Strategic Planning Consultancy.

2)Common procurement vocabulary (CPV)

71400000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Subject to economic conditions or project scope.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Subject to key performance indicators.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a questionnaire with details of structure, current financial standing, evidence of insurance cover, experience and examples of similar activities undertaken in the past 5 years.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a questionnaire with details of structure, current financial standing, evidence of insurance cover, experience and examples of similar activities undertaken in the past 5 years.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Applicants will be required to confirm that their organisation employs members of the RTPI or equivalent.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 25

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.4.2016 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.4.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

It is Home Group’s preference that all prospective bidders utilise our e- tendering portal to download and submit all documentation within the tender. This portal can be found at: www.housingprocurement.com. Prospective bidders must log onto the site and register as a supplier. Instructions and help are available from the home page. Once interest has been registered, Home Group is able to issue the PQQ document to prospective bidders accordingly. The completed document must then be submitted back to the portal; instructions included within the PQQ document detailing how to achieve this. Queries from bidders can also be raised within the portal by utilising the Q & A facility where they will be answered, allowing total transparency to all other participating bidders. Home Group is acting as a central purchasing body on behalf of itself and potentially a range of contracting authorities who will be able to access this framework. Eligible bodies include: Home Group and any existing or future subsidiary companies (see www.homegroup.org.uk for more information on the Group); Other Registered Providers in England (providers registered with the Homes and Communities Agency, see www.homesandcommunities.co.uk) and Social Landlords in Scotland (providers registered with the Scottish Housing Regulator, see www.scottishhousingregulator.gov.uk); Charitable Organisations registered with the Charity Commission for England and Wales (see www.charitycommission.gov.uk ) or the Office of the Scottish Charity Regulator (see www.oscr.org.uk) whose charitable purposes include, but not are limited to, the prevention or relief of poverty; the advancement of education; the advancement of health or saving of lives; the advancement of citizenship or community development; the relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage; and, any other purposes currently recognised as charitable and any new charitable purposes which are similar to another charitable purpose; and Social Enterprises involved in the provision of housing related services/activities or whose activities are similar to those listed above in respect of charitable organisations. Home Group is underway with an initiative to develop a suite of standard house types for the majority of new build development activity. Framework Architects may be expected to utilise these standard house types within schemes for which they have been appointed. Home Group reserves the right to seek more favourable fee levels based on repetitive design or cloning of house types.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.3.2016