Planning Services Contract Staffordshire
Technical planning services. East Staffordshire Borough Council is seeking expressions of interest from suitably qualified contractors to deliver their planning services.
UK-Burton upon Trent: technical planning services
2012/S 69-114503
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
East Staffordshire Borough Council
The Maltsters, Wetmore Road
DE14 1LA Burton upon Trent
UNITED KINGDOM
Telephone: +44 1283508000
E-mail: chris.ebberley@eaststaffsbc.gov.uk
Internet address(es):
General address of the contracting authority: www.eaststaffsbc.gov.uk
Address of the buyer profile: http://www.eaststaffsbc.gov.uk/services/procurement/pages/default.aspx
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Other: Local Planning Authority
Other: Local Planning Authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Planning services contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKG2
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKG2
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Technical planning services. East Staffordshire Borough Council is seeking expressions of interest from suitably qualified contractors to deliver their planning services.
The core elements of the contract are as follows:
a) Planning policy;
b) Planning delivery / control.
Please note: it is the intention of the contracting authority to divide the tender into lots, the details of which will be provided at the invitation to tender stage.
The core elements of the contract are as follows:
a) Planning policy;
b) Planning delivery / control.
Please note: it is the intention of the contracting authority to divide the tender into lots, the details of which will be provided at the invitation to tender stage.
II.1.6)Common procurement vocabulary (CPV)
71356400
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
East Staffordshire Borough Council is seeking expressions of interest from suitably qualified contractors to deliver their planning services.
The core elements of the contract are as follows:
a) Planning policy;
b) Planning delivery / control.
Please note: it is the intention of the contracting authority to divide the tender into lots, the details of which will be provided at the invitation to tender stage.
The core elements of the contract are as follows:
a) Planning policy;
b) Planning delivery / control.
Please note: it is the intention of the contracting authority to divide the tender into lots, the details of which will be provided at the invitation to tender stage.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 120 (from the award of the contract)
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 120 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Planning Policy
1)Short description
East Staffordshire Borough Council’s Planning Policy requirement includes:
Preparing, monitoring and reviewing the development plan.
Providing advice on the interpretation and status of the development plan and related documents to Councillors, Council colleagues, members of the public, agents and developers.
Supplementary planning documents for preparation, consultation and adoption following adoption of local plan.
Advising on the development of land and buildings not specifically covered by policies in the development plan.
Monitoring employment, residential, retail developments and other datasets related to the development plan.
Preparing the annual monitoring report.
Preparing the Council’s input to strategic/regional planning.
Preparing, monitoring and reviewing the development plan.
Providing advice on the interpretation and status of the development plan and related documents to Councillors, Council colleagues, members of the public, agents and developers.
Supplementary planning documents for preparation, consultation and adoption following adoption of local plan.
Advising on the development of land and buildings not specifically covered by policies in the development plan.
Monitoring employment, residential, retail developments and other datasets related to the development plan.
Preparing the annual monitoring report.
Preparing the Council’s input to strategic/regional planning.
2)Common procurement vocabulary (CPV)
71356400
3)Quantity or scope
To be confirmed in ITT document.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 120 (from the award of the contract)
5)Additional information about lots
Please note: it is the intention of the contracting authority to divide the tender into lots, the details of which will be provided at the invitation to tender stage.
Lot No: 2 Lot title: Planning delivery / control
1)Short description
Planning delivery provides the main statutory tools available to the Council to assist its place-shaping and economic regeneration objectives. In providing pre-application advice, determining all types of planning and tree applications, contesting planning appeals, carrying out enforcement duties and undertaking conservation and urban design it is at the forefront of public attention. The service is seeking to evolve from its traditional regulatory role to embrace a development management culture focused on the delivery of sustainable growth in the Borough.
2)Common procurement vocabulary (CPV)
71356400
3)Quantity or scope
To be confirmed in ITT document.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 120 (from the award of the contract)
5)Additional information about lots
Please note: it is the intention of the contracting authority to divide the tender into lots, the details of which will be provided at the invitation to tender stage.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Guarantees will be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please form legal entity before contracting.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct
(b) A list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— Where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— Where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
(k) With regard to the products to be supplied:
(i) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(ii) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(a) A list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct
(b) A list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— Where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— Where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
(k) With regard to the products to be supplied:
(i) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(ii) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: A proven track record for processing all types of planning applications involving a wide variety of subject matter, size and complexity of development. Applications and Planing Policy Documents should be processed and assessed by Chartered Town Planners (MRTPI) with appropriate levels of knowledge, expertise and experience.
Reference to the relevant law, regulation or administrative provision: A proven track record for processing all types of planning applications involving a wide variety of subject matter, size and complexity of development. Applications and Planing Policy Documents should be processed and assessed by Chartered Town Planners (MRTPI) with appropriate levels of knowledge, expertise and experience.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: As specified in the PQQ methodology.
Objective criteria for choosing the limited number of candidates: As specified in the PQQ methodology.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
15.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
23.5.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
Other: English.
Other: English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 Months after Contract Award
Estimated timing for further notices to be published: 60 Months after Contract Award
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Suppliers must read through this complete set of instructions and follow the process to respond to this tender.
Your PQQ must be completed and submitted electronically by using Vault through BiPs Delta-ets by the due date of 15.5.2012 @ 12:00 hrs.
The information and documents for this contract will be accessible at the following website www.delta-ets.com. To be able to access these documents you will need to register your company details and thereafter you will be issued with a Username and Password. If you have already registered with Delta previously, please follow the link shown and click on the ‘Delta-ets Home’ tab instead. This will redirect you to the home page where you can log on using your existing username and password to collect the tender documents.
Your PQQ must be completed and submitted electronically by using Vault through BiPs Delta-ets by the due date of 15.5.2012 @ 12:00 hrs.
The information and documents for this contract will be accessible at the following website www.delta-ets.com. To be able to access these documents you will need to register your company details and thereafter you will be issued with a Username and Password. If you have already registered with Delta previously, please follow the link shown and click on the ‘Delta-ets Home’ tab instead. This will redirect you to the home page where you can log on using your existing username and password to collect the tender documents.
If you have registered and have forgotten your Username and Password, please click on the forgotten password link on the Delta-ets homepage.
Please keep this Username and Password secure, and do not pass it to any third parties.
The information and documents for this contract will be accessible at the following website www.delta-esourcing.com. To be able to access these documents you will need to register your company details and enter the following Access Code 249RS7WK44.
Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar.
If you are experiencing problems, then please contact the Delta helpdesk via e-mail, helpdesk@delta-ets.com or call +44 8452707050 for further assistance.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-201244-PRO-3832773.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:4.4.2012