Plant and specialist vehicle hire

Plant and specialist vehicle hire

Lot No: 1 Lot title: Medium/Heavy Goods Vehicle (3.5 tonnes upwards) with or without operator.

UK-Bristol: Heavy-duty motor vehicles

2013/S 098-167322

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
City Hall, College Green
For the attention of: Ritu Mundray
BS1 5TR Bristol
UNITED KINGDOM
Telephone: +44 1173521790
E-mail: ritu.mundray@bristol.gov.uk
Fax: +44 1179223450

Internet address(es):

General address of the contracting authority: http://www.bristol.gov.uk

Electronic access to information: http://www.proactisplaza.com/supplierportal

Electronic submission of tenders and requests to participate: http://www.proactisplaza.com/supplierportal

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Plant and specialist vehicle hire.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: UK11
NUTS code UK,UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
II.1.5)Short description of the contract or purchase(s)

Plant and Specialist Vehicle hire. There is a small possibility that the framework may be opened up to other local authorities and south west public bodies especially Bath and North East Somerset in the future.
II.1.6)Common procurement vocabulary (CPV)

34140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

350,000 GBP framework agreement for 3 years with the option to extend for a further year for hire of plant and specialist vehicles.
II.2.2)Information about options

Options: yes
Description of these options: two year contract period with the option to extend upto further 2 year.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Medium/Heavy Goods Vehicle (3.5 tonnes upwards) with or without operator

1)Short description

Short term and long term hire.
2)Common procurement vocabulary (CPV)

34140000

3)Quantity or scope

180 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: 7.5 tonne and above

1)Short description

Short term and long term hire.
2)Common procurement vocabulary (CPV)

34140000

3)Quantity or scope

70 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Industrial Lifts and access platforms with or without operator

1)Short description

Short term and long term hire.
2)Common procurement vocabulary (CPV)

34140000

3)Quantity or scope

160 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

payment and payment terms and conditions will be set out in the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

jointly and serverally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirement are met.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18EC and regulation 24 of the public contracts regulations 2006 and as set out in the tender documents.
Minimum level(s) of standards possibly required: The organisation must be able to demonstrate by way of its financial resource that it represents an acceptable degree of risk appropriate for this contract. The purpose of the Council’s assessment of an applicant’s economic and financial capability is to assess whether it can have confidence in the applicant’s ability to perform the contract. To this end the Council will undertake an overall assessment of information supplied as requested in the tender documents but the Council will not and does not apply specific ratios in the sense that failure to meet a specified level for one ratio would result in automatic elimination. If one or more ratios give cause for concern an assessment will be made of any balancing factors to determine if on balance the risk of contracting with the organisation would be unacceptable. The applicant must also be able to demonstrate the availability of financial resources appropriate to such a contract taking into account its value, duration and the level of investment required.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulations 25 of the Public Contracts regulations 2006 and as set out in the tender documents.
Minimum level(s) of standards possibly required:
Satisfactory health and safety arrangements must be demonstrated and a score of 60 % (or more) of the total scores available for technical capacity (as detailed in the tender documents) must be achieved.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

plant and specialist vehicle hire (REQD1000671)
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.7.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Council intends to appoint one supplier for each lot
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Bristol Civil Justice Centre
2 Redcliffe Street
BS1 6GR Bristol
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.5.2013