Plant Hire Tender Sandwell

Plant Hire Tender Sandwell

Sandwell MBC Streetscene (Streetscene) is responsible for co-ordinating plant hire throughout Sandwell. Streetscene is working with the Transform Sandwell procurement team in order to establish a framework agreement for the provision of plant hire to supply a range of plant.

UK-Oldbury: hire of construction and civil engineering machinery and equipment with operator

2012/S 136-226906

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Procurement Services, Sandwell Council House, Freeth Street
Contact point(s): Transform Sandwell Procurement Team
For the attention of: Sam Turner
B69 3DB Oldbury
UNITED KINGDOM
Telephone: +44 1215693619
E-mail: tspcm_team@sandwell.gov.uk

Internet address(es):

General address of the contracting authority: www.sandwell.gov.uk

Electronic submission of tenders and requests to participate: http://e-three.force.com/supplierzone

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Plant hire.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Rental
NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

This tender exercise is being conducted electronically in conjunction with a company called e-Three via their externally hosted web server. Your attention is drawn to VI.3.
Sandwell MBC Streetscene (Streetscene) is responsible for co-ordinating plant hire throughout Sandwell. Streetscene is working with the Transform Sandwell procurement team in order to establish a framework agreement for the provision of plant hire to supply a range of plant, including compressors, rollers, plate vibrators, excavators, tippers and other specialist plant to meet the plant hire requirements of Sandwell MBC (the Council). Streetscene wishes to invite interested suppliers (tenderers) to participate in a tender exercise in relation to the framework agreement.
Transform Sandwell is a strategic partnership.
Between Sandwell Council & British Telecom.
Delivering a range of corporate and support services over a 15 year period, including procurement and finance.
The framework agreement will last for 3 years,
With the option to extend for a further year. Annual expenditure for Plant Hire is estimated to be in the region of 100 000 GBP (this would be 400 000 GBP if the option to extend for the additional year was taken). These figures are intended to be used as a guide only and is not a guarantee of the level of business that will be generated from this framework agreement.
The Council is following an open procedure for award of this framework agreement. Only those submissions which meet the minimum selection criteria will be evaluated. The minimum selection criteria are minimum standards which the Council will require its appointed contractor(s) to meet or exceed and so are of a pass/fail nature. These are: mandatory exclusions (such as any conviction under Regulation 23 of the Public Contract Regulations 2006), economic & financial standing and insurance cover. It is unlikely that any tenderer which fails on the minimum selection criteria will proceed to the next round of evaluation, although the Council does reserve the right to consider each case on its merits, and assess the risks and implications involved in proceeding. Tenderers.
That meet the minimum selection criteria will then be scored on the evaluation criteria. Each plant contract award will be determined individually on price (90 %), availability (5 %) and delivery response (5 %). Tenderers can bid for as many of the plant items as they wish, but for each plant they bid against they must provide 3 prices, one each for daily, weekly and monthly. The Council reserves the right to award the contracts to one or more contractors per plant. Once the framework is awarded, on each occasion that a relevant council employee has to order a specific type of plant they must purchase from the supplier who has the relevant plant available for delivery at the required time. Where more than one supplier has the plant available for delivery at the required time the employee must purchase the plant from the cheapest of those suppliers.
All orders placed under the framework agreement will be in accordance with Sandwell MBCs Terms and Conditions for the Supply of Goods and Services and the Special Conditions of Contract for Plant Hire.
II.1.6)Common procurement vocabulary (CPV)

45500000, 45520000, 43312400, 34223300, 34140000, 63712700, 43260000, 43312100, 34134200, 34144511, 34144520, 34921100, 34144440

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Minimum financial standing requirements are set out in the tender document and in III.1.3 below. Any Contractor who does not have the minimum required standing, to satisfactorily resource the framework agreement, will be required to provide an undertaking from other entities to that effect, if such are to be relied upon. Full details are included within the tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Councils standard payment terms are 30 days.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contractor will have read and agree to be bound by the Councils Terms and Conditions for the supply of goods and services and the special conditions of contract for plant hire.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any Contractor (or a Contractor which intends to use Sub-Contractors) to undertake a role in the performance of this framework agreement or those who represent the controlling mind of the company which have been convicted of any offence detailed within Regulation 23 of The Public Contract Regulations 2006, which implements Article 45 (1) of the 2004 EU Public Sector Procurement Directive, which are unspent, will be excluded and not considered. Full details are included within the tender document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As part of this tendering process, the Council will assess each contractors Financial Standing by obtaining a financial report on your company from a business information service provider, ICC (ICC is a trading name of Dun & Bradstreet Ltd). The Report will be obtained using the company registration number you have specified in question 9 of the Company Information section of the ITT. Please ensure that the title of your organisation matches the registration number given when answering question 1 of the Company Information section of the ITT (if necessary a report will also be made on your parent company).
If your organisation is a private limited or public limited company that has registered trading accounts with Companies House, you are NOT required to provide the accounts as requested in question B2 of the ITT.
How the submission will be assessed.
Pass: the independent ICC business report confirms the contractor has a satisfactory Contract Limit value in excess of the annual framework agreement value and has the financial capacity to fulfill the framework agreement.
Fail: the independent ICC business report confirms that the contractor does not have a satisfactory Contract Limit value in excess of the annual framework agreement value and does not therefore have the financial capacity to fulfill the framework agreement.
Definition of ICC Contract Limit.
The contract limits are calculated as a percentage of Turnover. The latest disclosed Turnover reflects the level of successful contracts completed, hence gives an indication of future capacity. Where Turnover is not disclosed (Abridged Accounts), an estimated figure is used based on asset values and appropriate industry data. This measurement views the applicant as a supplier of goods and services, whereas a credit limit assesses the applicant as a purchaser.
Minimum level(s) of standards possibly required: The levels of insurance cover required for this framework agreement are as follows:
Public / products liability cover 5 000 000 GBP per claim:
Employers liability cover 5 000 000 GBP per claim.
Full details are included within the tender document.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 90

2. Availability. Weighting 5

3. Delivery response. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This exercise is being executed electronically in conjunction with a company called e-Three via their externally hosted web server.
In order to participate and submit a Tender you will need to register on e-Threes web site at the following address: http://e-three.force.com/supplierzone.

Then follow the registration procedure. There are self help registration guides and videos to assist you. Should you have any problems at this stage, e-Three provide both email and telephone support. Links and numbers are listed on the registration page.
Following registration, please confirm by e-mail to: tspcm_team@sandwell.gov.uk in order for your company to be invited to participate.

If you have any technical queries relating to the electronic tendering process please contact the ESourcing Team at the following email address or contact them directly: TSPCM_team@sandwell.gov.uk.

Andy Jukes, tel: +44 1215693635.
Anita Patel, tel: +44 1215693809.
Sam Turner, tel: +44 1215693619.
Sandwell MBC supports the West Midlands Regional Improvement and Efficiency Partnership (RIEP) recommendation with regards to collaborative working. As a result other local authorities within the Black Country Purchasing Consortium (Dudley, Walsall and Wolverhampton) may wish to utilise this framework any time during its course.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Sandwell MBC
Service Insight Team, Sandwell Council House, Freeth Street
B69 3DE Oldbury
UNITED KINGDOM
E-mail: serviceinsight_team@sandwell.gov.uk
Telephone: +44 8453597510
Internet address: www.sandwell.gov.uk

Body responsible for mediation procedures

As in VI.4.1

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

As in VI.4.1

VI.5)Date of dispatch of this notice:13.7.2012