Plant and Tool Hire Tender Rotherham

Plant and Tool Hire Tender Rotherham

Rotherham Metropolitan Borough Council (RMBC) is seeking expressions of interest from providers of Operated plant, Non-operated plant and Tool hire.

United Kingdom-Rotherham: Machine tools

2013/S 225-392055

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rotherham MBC
Central Procurement Team, Resources, Riverside House, Main Street
For the attention of: Annette Arnall
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709255759
E-mail: annette.arnall@rotherham.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

13-089 Operated, Non-Operated Plant & Tool Hire.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Within the Rotherham Area.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 100 000 GBP

II.1.5)Short description of the contract or purchase(s)

Rotherham Metropolitan Borough Council (RMBC) is seeking expressions of interest from providers of Operated plant, Non-operated plant and Tool hire.
The successful Tenderer(s) will be required to supply, to order, Operated and Non-operated plant and Tools, on a daily/weekly hire basis, to Rotherham Metropolitan Borough Council, predominantly to the Streetpride Service. This will include delivery to various sites within the Rotherham area.
Spend is approximately GBP 1,025,000 per annum which equates to approximately GBP 4,100,000 for the duration of the agreement, including any extension periods. However this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs.
This opportunity is split into five lots as detailed below. Suppliers, who are successful following the pre-tender questionnaire evaluation, will be invited to tender for one, several, or all lots dependant on the lots they have expressed an interest in.
The framework will be awarded initially for a period of two years, with the option to extend at the sole discretion of RMBC for a further two 12 month periods, each on a year by year basis.
Providers will be entered onto the framework based on the evaluation criteria described within the Invitation to tender (ITT) document. The framework will be managed using the following criteria. Hires will be placed with a preferred supplier(s) on each lot, based on the range and availability of equipment, minimum hire periods quoted, hire price per week and delivery and collection charges.
Quality considerations will be taken into account, with a high emphasis placed upon monthly KPI’s reporting based on, but not exclusively on:
On time delivery of equipment, % of breakdowns, response to breakdowns.
Lot 1 Operated Plant Hire
This lot includes, but is not restricted to, the hire of:
— Operated JCB’s;
— Operated mechanical road sweepers;
— Operated tracked and wheeled excavators, all sizes;
— Operated asphalt finishers, all sizes;
— Operated road planers, all sizes;
— Operated Lorries of varying sizes.
The anticipated spend for this lot is GBP 790,000.00 per annum, although this cannot be guaranteed.
The intention is to award this lot to a number of suppliers who are able to meet the council’s requirements.
Lot 2 Non – operated Plant
This lot includes, but is not restricted to, the hire of:
— Non – operated rollers;
— Non – operated dumpers – all sizes;
— Non – operated excavators – all sizes.
The anticipated spend for this lot is approximately GBP 61,000.00 per annum, although this cannot be guaranteed.
The intention is to award this lot to a number of suppliers who are able to meet the council’s requirements.
Lot 3 Tool and Fencing Hire
This lot includes, but is not restricted to, the hire of:
– Herras fencing.
– Breakers, petrol, hydraulic and air driven.
– Vib compactors, various weights, forward and reverse, trenching.
– Stihl saws.
– Floor saws.
– Drills.
– Bench saws.
– Pumping equipment.
– Trenching equipment.
– Lifting equipment.
– Concreting equipment.
– Tower floodlights.
– Other miscellaneous building items and their associated apparatus.
The anticipated spend for this lot is approximately GBP 32,000.00 per annum, although this cannot be guaranteed.
The intention is to award this lot to a number of suppliers who are able to meet the council’s requirements.
Lot 4 Site Accommodation
This lot includes, but is not restricted to, the hire of the following:
— Steel stores, various sizes.
— Welfare combination plant safes, various sizes.
— Anti-vandal accommodation units.
— Anti-vandal toilet units.
The anticipated spend for this lot is approximately GBP 130,000.00 per annum, although this cannot be guaranteed.
The intention is to award this lot to a sole supplier, however if one supplier cannot meet the council’s requirements then it will be awarded to additional participant(s).
Lot 5 Traffic Management
This lot includes, but is not restricted to, the hire of the following:
— Two way battery operated traffic lights, including relevant Chapter 8 signage.
— Three way battery operated traffic lights, including relevant Chapter 8 signage.
— Four way battery operated traffic lights, including relevant Chapter 8 signage.
— Stop and Go boards, remote control.
The anticipated spend for this lot is approximately GBP 12,000.00 per annum, although this cannot be guaranteed.
The intention is to award this lot to a sole supplier, however if one supplier cannot meet the council’s requirements then it will be awarded to additional participant(s).
II.1.6)Common procurement vocabulary (CPV)

42600000, 42637100, 42637200, 42640000, 42641100, 42641300, 42650000, 42651000, 42652000, 42660000, 42670000, 43000000, 43830000, 44000000, 44510000, 44511000, 44512000, 44512600, 45110000, 45200000, 45210000, 45220000, 45230000, 45500000, 45520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Rotherham Metropolitan Borough Council (RMBC) is seeking expressions of interest from providers of Operated plant, Non-operated plant and Tool hire.
The successful Tenderer(s) will be required to supply, to order, Operated and Non-operated plant and Tools, on a daily/weekly hire basis, to Rotherham Metropolitan Borough Council, predominantly to the Streetpride Service. This will include delivery to various sites within the Rotherham area.
Spend is approximately GBP 1,025,000 per annum which equates to approximately GBP 4,100,000 for the duration of the agreement, including any extension periods. However this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs.
This opportunity is split into five lots as detailed below. Suppliers, who are successful following the pre-tender questionnaire evaluation, will be invited to tender for one, several, or all lots dependant on the lots they have expressed an interest in.
The framework will be awarded initially for a period of two years, with the option to extend at the sole discretion of RMBC for a further two 12 month periods, each on a year by year basis.
Providers will be entered onto the framework based on the evaluation criteria described within the Invitation to tender (ITT) document. The framework will be managed using the following criteria. Hires will be placed with a preferred supplier(s) on each lot, based on the range and availability of equipment, minimum hire periods quoted, hire price per week and delivery and collection charges.
Quality considerations will be taken into account, with a high emphasis placed upon monthly KPI’s reporting based on, but not exclusively on:
On time delivery of equipment, % of breakdowns, response to breakdowns.
Lot 1 Operated Plant Hire
This lot includes, but is not restricted to, the hire of:
— Operated JCB’s.
— Operated mechanical road sweepers.
— Operated tracked and wheeled excavators, all sizes.
— Operated asphalt finishers, all sizes.
— Operated road planers, all sizes.
— Operated Lorries of varying sizes.
The anticipated spend for this lot is GBP 790,000.00 per annum, although this cannot be guaranteed.
The intention is to award this lot to a number of suppliers who are able to meet the council’s requirements.
Lot 2 Non – operated Plant
This lot includes, but is not restricted to, the hire of:
— Non – operated rollers.
— Non – operated dumpers – all sizes.
— Non – operated excavators – all sizes.
The anticipated spend for this lot is approximately GBP 61,000.00 per annum, although this cannot be guaranteed.
The intention is to award this lot to a number of suppliers who are able to meet the council’s requirements.
Lot 3 Tool and Fencing Hire
This lot includes, but is not restricted to, the hire of:
— Herras fencing.
— Breakers, petrol, hydraulic and air driven.
— Vib compactors, various weights, forward and reverse, trenching.
— Stihl saws.
— Floor saws.
— Drills.
— Bench saws.
— Pumping equipment.
— Trenching equipment.
— Lifting equipment.
— Concreting equipment.
— Tower floodlights
— Other miscellaneous building items and their associated apparatus.
The anticipated spend for this lot is approximately GBP 32,000.00 per annum, although this cannot be guaranteed.
The intention is to award this lot to a number of suppliers who are able to meet the council’s requirements.
Lot 4 Site Accommodation
This lot includes, but is not restricted to, the hire of the following:
— Steel stores, various sizes.
— Welfare combination plant safes, various sizes.
— Anti-vandal accommodation units.
— Anti-vandal toilet units.
The anticipated spend for this lot is approximately GBP 130,000.00 per annum, although this cannot be guaranteed.
The intention is to award this lot to a sole supplier, however if one supplier cannot meet the council’s requirements then it will be awarded to additional participant(s).
Lot 5 Traffic Management
This lot includes, but is not restricted to, the hire of the following:
— Two way battery operated traffic lights, including relevant Chapter 8 signage.
— Three way battery operated traffic lights, including relevant Chapter 8 signage.
— Four way battery operated traffic lights, including relevant Chapter 8 signage.
— Stop and Go boards, remote control.
The anticipated spend for this lot is approximately GBP 12,000.00 per annum, although this cannot be guaranteed.
The intention is to award this lot to a sole supplier, however if one supplier cannot meet the council’s requirements then it will be awarded to additional participant(s).
This invitation is made on behalf of Rotherham Borough Council and all of the other local authorities in the United Kingdom (collectively described in this PTQ where the context requires as “the Contracting Authorities”) who may wish to utilise the services of the successful Tenderer (s).’
‘The agreement will be a framework agreement let by Rotherham Borough Council for the benefit of Rotherham Borough Council and other Contracting Authorities who may wish to call-off orders under the agreement. Rotherham Borough Council will be a central purchasing body for this purpose.
The Contracting Authorities who will be entitled to call-off orders under the agreement are all of the local authorities in the United Kingdom, details of which can be found in the Municipal Yearbook published by Hemming Information Services, a division of the Hemming Group Limited, whose e-mail address is: myb@hgluk.com.’

Estimated value excluding VAT: 4 100 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Operated Plant Hire

1)Short description

This lot includes, but is not restricted to, the hire of:-
– Operated JCB’s
– Operated mechanical road sweepers
– Operated tracked and wheeled excavators, all sizes
– Operated asphalt finishers, all sizes.
– Operated road planers, all sizes.
– Operated Lorries of varying sizes.
The anticipated spend for this lot is £790,000.00 (GBP) per annum, although this cannot be guaranteed.
The intention is to award this lot to a number of suppliers who are able to meet the council’s requirements.
2)Common procurement vocabulary (CPV)

42600000, 42637100, 42637200, 42640000, 42641100, 42641300, 42650000, 42651000, 42652000, 42660000, 42670000, 43000000, 43830000, 44000000, 44510000, 44511000, 44512000, 44512600, 45110000, 45200000, 45210000, 45220000, 45230000, 45500000, 45520000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Non – Operated Plant

1)Short description

This lot includes, but is not restricted to, the hire of:-
– Non – operated rollers
– Non – operated dumpers – all sizes
– Non – operated excavators – all sizes
The anticipated spend for this lot is approximately £61,000.00 (GBP) per annum, although this cannot be guaranteed.
The intention is to award this lot to a number of suppliers who are able to meet the council’s requirements.
2)Common procurement vocabulary (CPV)

42600000, 42637100, 42637200, 42640000, 42641100, 42641300, 42650000, 42651000, 42652000, 42660000, 42670000, 43000000, 43830000, 44000000, 44510000, 44511000, 44512000, 44512600, 45110000, 45200000, 45210000, 45220000, 45230000, 45500000, 45520000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Tool and Fencing Hire

1)Short description

This lot includes, but is not restricted to, the hire of:-
– Herras fencing.
– Breakers, petrol, hydraulic and air driven
– Vib compactors, various weights, forward and reverse, trenching
– Stihl saws.
– Floor saws.
– Drills.
– Bench saws.
– Pumping equipment.
– Trenching equipment.
– Lifting equipment.
– Concreting equipment.
– Tower floodlights
– Other miscellaneous building items and their associated apparatus.
The anticipated spend for this lot is approximately £32,000.00 (GBP) per annum, although this cannot be guaranteed.
The intention is to award this lot to a number of suppliers who are able to meet the council’s requirements.
2)Common procurement vocabulary (CPV)

42600000, 42637100, 42637200, 42640000, 42641100, 42641300, 42650000, 42651000, 42652000, 42660000, 42670000, 43000000, 43830000, 44000000, 44510000, 44511000, 44512000, 44512600, 45110000, 45200000, 45210000, 45220000, 45230000, 45500000, 45520000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Site Accommodation

1)Short description

This lot includes, but is not restricted to, the hire of the following:-
– Steel stores, various sizes.
– Welfare combination plant safes, various sizes.
– Anti-vandal accommodation units.
– Anti-vandal toilet units.
The anticipated spend for this lot is approximately £130,000.00 (GBP) per annum, although this cannot be guaranteed.
The intention is to award this lot to a sole supplier, however if one supplier cannot meet the council’s requirements then it will be awarded to additional participant(s).
2)Common procurement vocabulary (CPV)

42600000, 42637100, 42637200, 42640000, 42641100, 42641300, 42650000, 42651000, 42652000, 42660000, 42670000, 43000000, 43830000, 44000000, 44510000, 44511000, 44512000, 44512600, 45110000, 45200000, 45210000, 45220000, 45230000, 45500000, 45520000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Traffic Management

1)Short description

This lot includes, but is not restricted to, the hire of the following:-
– Two way battery operated traffic lights, including relevant Chapter 8 signage
– Three way battery operated traffic lights, including relevant Chapter 8 signage
– Four way battery operated traffic lights, including relevant Chapter 8 signage
– Stop and Go boards, remote control
The anticipated spend for this lot is approximately £12,000.00 (GBP) per annum, although this cannot be guaranteed.
The intention is to award this lot to a sole supplier, however if one supplier cannot meet the council’s requirements then it will be awarded to additional participant(s).
2)Common procurement vocabulary (CPV)

42600000, 42637100, 42637200, 42640000, 42641100, 42641300, 42650000, 42651000, 42652000, 42660000, 42670000, 43000000, 43830000, 44000000, 44510000, 44511000, 44512000, 44512600, 45110000, 45200000, 45210000, 45220000, 45230000, 45500000, 45520000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the PTQ document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the PTQ document.
Minimum level(s) of standards possibly required: As stated in the PTQ document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the PTQ document.
Minimum level(s) of standards possibly required:
As stated in the PTQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: As stated in the PTQ document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

13-089
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This invitation is made on behalf of Rotherham Borough Council and all of the other local authorities in the United Kingdom (collectively described in this PTQ where the context requires as “the Contracting Authorities”) who may wish to utilise the services of the successful Tenderer (s).’
‘The agreement will be a framework agreement let by Rotherham Borough Council for the benefit of Rotherham Borough Council and other Contracting Authorities who may wish to call-off orders under the agreement. Rotherham Borough Council will be a central purchasing body for this purpose.
The Contracting Authorities who will be entitled to call-off orders under the agreement are all of the local authorities in the United Kingdom, details of which can be found in the Municipal Yearbook published by Hemming Information Services, a division of the Hemming Group Limited, whose e-mail address is: myb@hgluk.com.’

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Simon Bradley
Riverside House Main Street
S60 1AE Rotherham
UNITED KINGDOM
E-mail: simon.bradley@rotherham.gov.uk

Body responsible for mediation procedures

Simon Bradley
Riverside House Main Street
S60 1AE Rotherham
UNITED KINGDOM
E-mail: simon.bradley@rotherham.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Procurement
Riverside House Main Street
S60 1AE Rotherham
UNITED KINGDOM
E-mail: simon.bradley@rotherham.gov.uk

VI.5)Date of dispatch of this notice:

19.11.2013