Playground Design and Refurbishment London

The Design and Refurbishment of 3 Children’s Playgrounds for the London Borough of Hillingdon.

United Kingdom-London: Playground equipment

2015/S 170-309152

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

capitalEsourcing
For the attention of: Mayo Allison
London
UNITED KINGDOM
Telephone: +44 1895556354
E-mail: amayo2@hillingdon.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Design and Refurbishment of 3 Children’s Playgrounds for the London Borough of Hillingdon.
1. Lot 1 – The Closes Recreation, Church Close, West Drayton, UB7 7PY.
2. Lot 2 – Rockingham Recreation Ground, Opposite Rockingham Parade, Uxbridge, UB8 2UW.
3. Lot 3 – Churchfield Gardens, Off Midcroft, Ruislip, HA4 8ES.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: 1. Lot 1 — The Closes Recreation, Church Close, West Drayton, UB7 7PY.
2. Lot 2 — Rockingham Recreation Ground, Opposite Rockingham Parade, Uxbridge, UB8 2UW.
3. Lot 3 — Churchfield Gardens, Off Midcroft, Ruislip, HA4 8ES.

NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The London Borough of Hillingdon intends to refurbish 3 existing outdoor playgrounds in 3 separate park locations within the Borough. Each site is described later in this specification. Primarily the sites are as follows:
1. Lot 1 — The Closes Recreation, Church Close, West Drayton, UB7 7PY.
2. Lot 2 — Rockingham Recreation Ground, Opposite Rockingham Parade, Uxbridge, UB8 2UW.
3. Lot 3 — Churchfield Gardens, Off Midcroft, Ruislip, HA4 8ES.
The London Borough of Hillingdon retains the right to award some, all or none of the works described within the 3 Lots.
This tender will be a design and build tender to the budgets for each site, as later described.
The Council of the London Borough of Hillingdon intends to refurbish 3 existing playgrounds in 3 separate Park’s locations within the Borough. Each site is described later in this specification.
All playground equipment must be sturdy enough for unsupervised use in an open setting.
The total playground areas shall comply with all current British Standards and all equipment, its installation and any safety surfacing shall comply with the relevant parts of EN 1176, EN 1177 and sound engineering standards.
2.5 The Contractor shall arrange and pay for a ROSPA inspection and report to be handed to LBH at the end of the construction for each site.
2.6 The Contractor shall produce 3D drawings and descriptions of each individual site sufficient that the Council can fully understand the Contractor’s intended design and costing of the works.
2.7 As this is a community–led project, ward councillors and residents will be invited to comment on the designs.
The London Borough of Hillingdon reserves the right to work with the chosen Contractor to finalise the design to incorporate resident’s feedback.
It is not expected that the works will require the services of a CDMC, although method statements and risk assessments for each site will be required. The playgrounds are to be tendered together but will be evaluated and awarded separately. It is expected that each scheme shall be completed on-site within a maximum 5 week period, however, all works must be substantially completed by the 15.2.2016. If the contractor is successful in winning all 3 schemes, then he must ensure that he has sufficient resources to complete all 3 by the completion date.
Location plans are included within the tender documents.

II.1.6)Common procurement vocabulary (CPV)

37535200, 45453100, 45112723

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.12.2015. Completion 15.2.2016

Information about lots

Lot No: 1 Lot title: The Closes Recreation Ground, Church Close, West Drayton, UB7 7PY

1)Short description

Design and refurbishment of a children’s playground at The Closes Recreation Ground, Church Close, West Drayton.

2)Common procurement vocabulary (CPV)

37535200, 45453100, 45112723

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘Capital e-Sourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.

Lot No: 2 Lot title: Rockingham Recreation Ground, Opposite Rockingham Parade, Uxbridge, UB8 2UW

1)Short description

2)Common procurement vocabulary (CPV)

37535200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Churchfield Gardens, Off Midcroft, Ruislip, HA4 8ES

1)Short description

Design and refurbishment of children’s playground at Churchfield Gardens, Off Midcroft, Ruislip, HA4 8ES.

2)Common procurement vocabulary (CPV)

37535200, 45453100, 45112723

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits or guarantees required will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financing conditions or payment arrangements and/or reference to the relevant provisions governing them.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the ITT.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LBH-0573

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

25.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 25.9.2015 – 12:00

Place:

London Borough of Hillingdon.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or abandon this procurement exercise at any time and/or award a contract for part of the works at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicants/tenderers risk.
The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SME’s). However, any selection of tenderers will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales, Royal Courts of Justice
Strand
WC2A 2LL London
Telephone: +44 2079476000

Body responsible for mediation procedures

High Court of England and Wales, Royal Courts of Justice
Strand
WC2A 2LL London
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
Strand
WC2A 2LL London
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:

28.8.2015