Playground maintenance London

Playground maintenance and repair services.

UK-London: repair and maintenance services of playground equipment

2012/S 64-104441

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wandsworth Borough Council
The Town Hall, Wandsworth High Street
For the attention of: Mike Haines
SW18 2PU London
UNITED KINGDOM
Telephone: +44 2088716909
E-mail: mjhaines@wandsworth.gov.uk
Fax: +44 2088717563

Internet address(es):

General address of the contracting authority: www.wandsworth.gov.uk

Further information can be obtained from: Wandsworth Borough Council
Finance Team, Design Services, The Town Hall
For the attention of: Mike Haines
SW18 2PU London
UNITED KINGDOM
Telephone: +44 2088716909
E-mail: mjhaines@wandsworth.gov.uk
Fax: +44 2088717563
Internet address: www.wandsworth.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Wandsworth Borough Council
Finance Team, Design Services, The Town Hall
For the attention of: Claire Elliott
SW18 2PU London
UNITED KINGDOM
Telephone: +44 2088718518
E-mail: celliott@wandsworth.gov.uk
Internet address: www.wandsworth.gov.uk

Tenders or requests to participate must be sent to: Wandsworth Borough Council
Finance Team, Design Services, The Town Hall
For the attention of: Claire Elliott
SW18 2PU London
UNITED KINGDOM
Telephone: +44 2088718518
E-mail: celliott@wandsworth.gov.uk
Internet address: www.wandsworth.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Playground maintenance and repair services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of playground equipment. The provision of playground maintenance and repair services for housing and children’s services departments. The contract will be tendered on the following basis:
a) Provision of playground maintenance and repair services for housing and children’s services departments in accordance with the specification and schedule of prices. Nature of the works includes for maintenance and repair of playground equipment, fencing and safer surfacing.

II.1.6)Common procurement vocabulary (CPV)

50870000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is proposed to appoint a single supplier for a 5 year contract with a possible further mutually agreed extension for up to 2 years. It is anticipated that tenders for the contract will be invited from selected contractors in July 2012. The contract will commence in February 2013. The estimated annual value of the contract is 105,000 GBP.
Estimated value excluding VAT: 735 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: It is proposed to appoint a single supplier for a 5 year contract with a possible further mutually agreed extension for up to 2 years.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the payment provisions in the contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualifying questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualifying questionnaire (PQQ).
Minimum level(s) of standards possibly required: As set out in the pre-qualifying questionnaire (PQQ).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualifying questionnaire (PQQ).
Minimum level(s) of standards possibly required:
As set out in the pre-qualifying questionnaire (PQQ).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Organisations wishing to be considered for selection to tender are required to complete a pre-qualifying questionnaire (PQQ) which should be obtained from Claire Elliott, by emailing celliott@wandsworth.gov.uk or writing to Claire Elliott, Finance Team, design services, Town Hall, Wandsworth High Street, London SW18 2PU, UNITED KINGDOM.

The deadline for the submission and receipt of the PQQ, along with all supporting documentation, is 12:00 noon on Wednesday 25.4.2012. Contractors are advised to request the PQQ at least two weeks in advance of the closing date. Late submissions may not be considered.
The PQQ will require organisations to clearly demonstrate their proven experience and capability to undertake this type of work. Selection for inclusion within the tender list will be based on responses provided within the PQQ, including the following criteria:
a) Proven technical competence and capability, including evidence of a minimum of 3 years experience in maintenance works of this nature;
b) Evidence of relevant experience of playground maintenance including ability to demonstrate knowledge of BS EN 1176 and 1177 or equivalent;
c) Evidence of ability to deliver to the contract standard, including references drawn from references for the supply and installation of playground equipment and safer surfacing;
d) Member of the Register of Playground Inspectors International (RPII) or equivalent;
e) Evidence of economic and financial standing in respect of viability to perform the services;
f) Suitable insurance cover. (public liability to a minimum of 5 000 000 GBP (five million pounds) per occurrence, employers liability to a minimum of 10 000 000 GBP (ten million pounds) or a statement that these will be obtained if awarded the contract;
g) Satisfactory evidence that the organisation has an annual turnover of at least twice annual contract value;
h) Satisfactory evidence of a sound record of quality standards, including complaint handling, health and safety, CDM Regulations 2007 and equal opportunities;
i) An up-to-date registration card or a sub-contractor’s certificate issued under the construction industry tax scheme;
j) Evidence of the capacity to manage maintenance contracts, including details of a computerised system for monitoring and recording all service items and breakdowns;
k) Evidence that a business continuity plan is in place.
Following the evaluation of PQQs, including receipt and evaluation of references, it is the Council’s intention to limit the tender list to a maximum of 6 organisations including the in-house technical services department. If more than 6 companies including the in-house technical services department fulfil the selection criteria, those scoring the highest number of points on the evaluation criteria in the PQQ will be invited to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPT/924

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.4.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.
Applicants are advised that references will be obtained in writing from the three referees. It is the applicant’s responsibility to ensure that their referees respond within the time scale.
Any queries relating to this advertisement should be directed to Mike Haines on +44 2088716909, fax +44 2088717563/8428 or by email to mjhaines@wandsworth.gov.uk. GO Reference: GO-2012328-PRO-3815773.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.3.2012