Plymouth City Council Building Maintenance, Repair and Refurbishment Framework

Plymouth City Council Building Maintenance, Repair and Refurbishment Framework

The framework will provide the Council with the ability to call off repair and maintenance works on the council’s property and estate portfolio which may include schools if they choose to participate.

UK-Plymouth: repair and maintenance services of building installations

2012/S 211-347763

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Plymouth City Council
Strategic Procurement Unit, Civic Centre, Floor 5, Armada Way
Contact point(s): Procurement
For the attention of: Mr Phil Bees
PL1 2AA Plymouth
UNITED KINGDOM
Telephone: +44 1752307967
E-mail: procurement@plymouth.gov.uk

Internet address(es):

General address of the contracting authority: www.plymouth.gov.uk

Address of the buyer profile: www.devontenders.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

UK- Plymouth City Council Building Maintenance, Repair and Refurbishment Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Plymouth.
NUTS code UKK41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 9
Duration of the framework agreement

Duration in months: 24
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The total spend per annum will not exceed £2.5 m. Suppliers should be aware that there is no guaranteed quantity, type or continuity of work or spend during the life of the framework.
The framework will provide the Council with the ability to call off repair and maintenance works on the council’s property and estate portfolio which may include schools if they choose to participate. The successful supplier will provide a flexible labour force with specialist supervision, adequate materials, plant and transport and be expected to respond to instructions from the Council’s Authorised Officers responsible for each lot and to carry out works based on a priority system of official orders identifying the urgency of response required.
The framework will also be used for the supply of a twenty four hour on call service where specified, to provide a complete emergency repairs and maintenance service to the council throughout a 24 hour, 7 day week including cover during annual and public holidays.
All suppliers and their employees/subcontractors must be Enhanced CRB (Criminal Records Bureau) checked.
Plymouth City Council is committed to, as far as possible, ensuring that the procurement of these services and works will improve the economic, social and environmental well-being of Plymouth. This PQQ will examine the track record of perspective bidders, by asking them to supply information identifying previous achievements in delivering social and/or environmental policy objectives relating to recruitment, training and supply chain initiatives.
II.1.6)Common procurement vocabulary (CPV)

50700000, 50000000, 45262660, 50712000, 50711000, 50610000, 24962000, 50750000, 50883000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: 2 x 12 months
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Building Repairs

1)Short description

Inspect, diagnose, report and carry out reactive repairs, replacement and renewals to the internal and external building fabric and structure, including walls, floors, roofs, leadwork, doors, windows, glazing, ceilings, plasterwork, fixtures and fittings, carpentry and joinery, decoration, tiling, stairways, gutters, downpipes, surface and foul water drainage, soakaways and septic tanks. External paved and access areas, fencing, screens, railings, gates, posts, and bollards, maintenance of grassed areas, trees and shrubs.
Provide an asbestos management and removal service.
Provide an emergency out of hours service for Lot 1.
2)Common procurement vocabulary (CPV)

50700000, 50000000, 45262660, 50712000, 50711000, 50610000, 24962000, 50750000, 50883000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Mechanical Compliance

1)Short description

Periodic servicing, inspection maintenance and repair of:-.
i) Primary Heating, Gas/Oil/LPG Equipment, Gas infrastructure testing and inspections including
ii) Air Conditioning and Refrigeration equipment, including Air and ground source Heat Pumps, ventilation/Air Handling systems.
Provide an emergency out of hours service for Lot 2.
2)Common procurement vocabulary (CPV)

50700000, 50000000, 45262660, 50712000, 50711000, 50610000, 24962000, 50750000, 50883000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Electrical Repairs

1)Short description

Inspect, diagnose and carry out reactive repairs, replacement and renewals of: -.
i) Low Voltage Electrical Services installations
ii) Environmental Control Systems.
Provide an emergency out of hours service for Lo.
2)Common procurement vocabulary (CPV)

50700000, 50000000, 45262660, 50712000, 50711000, 50610000, 24962000, 50750000, 50883000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Mechanical Repairs

1)Short description

Inspect, diagnose and carry out reactive repairs, replacement and renewals of:-.
i) Commercial heating, hot and cold water systems,
ii) Light Commercial, domestic and plumbing.
Provide an emergency out of hours service for Lot 4.
2)Common procurement vocabulary (CPV)

50700000, 50000000, 45262660, 50712000, 50711000, 50610000, 24962000, 50750000, 50883000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Electrical Compliance

1)Short description

Periodic Electrical Inspection and Condition Reporting (EICR) of:-.
i) Low Voltage Electrical Services Installations.
ii) Testing and inspection of portable electric equipment in the workplace (PAT).
2)Common procurement vocabulary (CPV)

50700000, 50000000, 45262660, 50712000, 50711000, 50610000, 24962000, 50750000, 50883000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Security and Fire Systems Compliance and Repairs

1)Short description

Periodic servicing, inspection, maintenance, reactive repairs, renewal and installation of new:- Fire Alarms and Detection Systems, Emergency Lighting, Intruder Detection Systems, Assistance Alarms, Access Control, CCTV, Fire Extinguishers.
Provide an emergency out of hours service for Lot 6.
2)Common procurement vocabulary (CPV)

50700000, 50000000, 45262660, 50712000, 50711000, 50610000, 24962000, 50750000, 50883000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Water Quality Management / Compliance

1)Short description

Periodic Water Quality and Legionella Risk Assessment surveys, control measures, reactive maintenance and compliance monitoring.
Provide an emergency out of hours service for Lot 7.
2)Common procurement vocabulary (CPV)

50700000, 50000000, 45262660, 50712000, 50711000, 50610000, 24962000, 50750000, 50883000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Lift Maintenance / Compliance and Repairs

1)Short description

Periodic servicing, inspection, maintenance and repair of lift Installations.
Provide an emergency out of hours service for Lot 8.
2)Common procurement vocabulary (CPV)

50700000, 50000000, 45262660, 50712000, 50711000, 50610000, 24962000, 50750000, 50883000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Catering Equipment and Repairs

1)Short description

Periodic servicing, inspection, maintenance, reactive repairs of both Gas and Electrical Commercial Catering Equipment.
Provide an emergency out of hours service for Lot 9.
2)Common procurement vocabulary (CPV)

50700000, 50000000, 45262660, 50712000, 50711000, 50610000, 24962000, 50750000, 50883000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment and the payment terms and conditions will be set out in the Contract Agreement and also the Payment mechanism.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority will consider bids from companies or from consortia/joint ventures. However, legal entities must be formed prior to contract award. The Council reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Will be detailed in a pre-qualification questionnaire and are as set out in Regulations 23 – 26 of the UK Public Contract Regulations 2006 (as amended).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Will be detailed in a pre-qualification questionnaire and in accordance with Regulation 24 of the UK Public Contract Regulations 2006 (as amended).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Will be detailed in a pre-qualification questionnaire and in accordance with Regulation 25 of the UK Public Contract Regulations 2006 (as amended).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 45
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

12065
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

6.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.12.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Plymouth City Council UK
Civic Centre, Armada Way,
PL1 2AA Plymouth
UNITED KINGDOM
E-mail: procurement@plymouth.gov.uk
Telephone: +44 1752306828

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Plymouth City Council incorporates a minimum 10-calendar-day standstill period at the point information on the contract award is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in point I.1 of this notice.
Bidders should refer to the UK Public Contracts Regulations 2006 regarding remedies and seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.10.2012