Plymouth City Council Housing Stock Transfer Environmental Insurance

Plymouth City Council Housing Stock Transfer Environmental Insurance

It is the intention of Plymouth City Council to purchase Enviromental Impairment Liability Insurance Services following the large Scale Voluntary Transfer of Housing Stock. The duration of the contract is expected to be for 120 months.

UK-Plymouth: Financial and insurance services

2013/S 029-045528

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Plymouth City Council
Strategic Procurement Unit, Civic Centre, Floor 5, Armada Way
For the attention of: Sue Trower
PL1 2AA Plymouth
UNITED KINGDOM
Telephone: +44 1752307967
E-mail: procurement@plymouth.gov.uk
Fax: +44 1752305524

Internet address(es):

General address of the contracting authority: www.plymouth.gov.uk

Address of the buyer profile: www.devontenders.gov.uk

Further information can be obtained from: Devon Tenders
Internet address: www.devontenders.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon Tenders
Internet address: www.devontenders.gov.uk

Tenders or requests to participate must be sent to: Devon Tenders
Internet address: www.devontenders.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

UK-Plymouth: Provision of Plymouth City Council Housing Stock Transfer Environmental Insurance excluding Broking Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Plymouth.
NUTS code UKK41
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

It is the intention of Plymouth City Council to purchase Enviromental Impairment Liability Insurance Services following the large Scale Voluntary Transfer of Housing Stock. The duration of the contract is expected to be for 120 months.
II.1.6)Common procurement vocabulary (CPV)

66000000, 66510000, 66516000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Insurers must quote for insurance cover for a minimum period of 10 years.
II.2.2)Information about options

Options: yes
Description of these options: As above.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment and the payment terms and conditions will be set out in the Contract Agreement and also the Payment mechanism.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal Position – means of proof required: Insurers must be licensed to transact insurance business in the categories listed either in the UK or the EC Member State of Domicile.
The Contracting Authority will consider bids from companies or from consortia/joint ventures. However, legal entities must be formed prior to contract award. The Council reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: FSA registered Insurers only.
Remainder will be detailed in a pre-qualification questionnaire and are as set out in Regulations 23 – 26 of the UK Public Contract Regulations 2006 (as amended).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Current Financial Rating ( Standard & Poors or equivalent), review of last year’s Report and Accounts .
Remainder will be detailed in a pre-qualification questionnaire and in accordance with Regulation 24 of the UK Public Contract Regulations 2006 (as amended).
Minimum level(s) of standards possibly required: A minimum financial rating of “A-“ from Standard & Poors, or an equivalent rating from another comparable rating agency is required.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Data of qualification and experience/expertise of employees who would be responsible for supplying the service. Evidence of experience of providing environmental insurance for public sector organisations in relation to housing stock transfers.
Remainder will be detailed in a pre-qualification questionnaire and in accordance with Regulation 25 of the UK Public Contract Regulations 2006 (as amended).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Proposed policy terms and conditions, particular exclusions. Weighting 50

2. Price. Weighting 50

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

13008
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

8.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Plymouth City Council
Civic Centre, Armada Way
PL1 2AA Plymouth
UNITED KINGDOM
E-mail: procurement@plymouth.gov.uk
Telephone: +44 1752307967
Fax: +44 1752305524

Body responsible for mediation procedures

Plymouth City Council incorporates a minimum 10-calendar-day standstill period at the point information on the contract award is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in point I.1 of this notice. Bidders should refer to the UK Public Contracts Regulations 2006 regarding remedies and seek independent legal advice.

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.2.2013