Plymouth City Council Tender for Food and Catering Products 2019

8 Lots. Supply of the food and catering products in accordance with the lots set out below.

United Kingdom-Plymouth: Food, beverages, tobacco and related products

2019/S 060-138400

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Plymouth City Council
Ballard House, West Hoe Road
Plymouth
PL1 3BJ
United Kingdom
Contact person: Mr John Collins
Telephone: +44 1752307758
E-mail: john.collins2@plymouth.gov.uk
NUTS code: UKK41

Internet address(es):Main address: http://www.plymouth.gov.uk/

Address of the buyer profile: http://www.plymouth.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.supplyingthesouthwest.org.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Food and Catering Products

Reference number: DN400130

II.1.2)Main CPV code

15000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Plymouth City Council on behalf of partner organisations, CATERed, Fully CATERed Ltd and City College Plymouth, requires the supply of the food and catering products in accordance with the lots set out below. City College, Plymouth do not require lots 7 and 8.

Lot 1: Fresh Meat, Offal, Poultry and Fish;

Lot 2: Ambient Dry and Chilled Foods;

Lot 3: Frozen Foods;

Lot 4: Dairy and Fresh Bakery Products;

Lot 5: Fresh Fruit and Vegetables;

Lot 6: Disposable Non Food Items;

Lot 7: Pre-packaged Sandwiches, Paninis and Hot and Cold Hand-snacks;

Lot 8: Cakes, Tray-bakes and Patisserie.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 8

II.2)Description

II.2.1)Title:

Lot 1: Fresh Meat, Offal, Poultry and Fish

Lot No: 1

II.2.2)Additional CPV code(s)

03000000

II.2.3)Place of performance

NUTS code: UKK41

II.2.4)Description of the procurement:

Plymouth City Council on behalf of partner organisations, CATERed, Fully CATERed Ltd and City College Plymouth, requires the supply of food and catering products.

Lot 1: fresh meat, offal, poultry and fish.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract period is 36 months with the options to extend 2 additional 12 month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2: Ambient Dry and Chilled Foods

Lot No: 2

II.2.2)Additional CPV code(s)

15000000

II.2.3)Place of performance

NUTS code: UKK41

II.2.4)Description of the procurement:

Plymouth City Council on behalf of partner organisations, CATERed, Fully CATERed Ltd and City College Plymouth, requires the supply of food and catering products.

Lot 2: ambient dry and chilled foods.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract period is 36 months with the options to extend 2 additional 12 month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 3: Frozen Foods

Lot No: 3

II.2.2)Additional CPV code(s)

15000000

II.2.3)Place of performance

NUTS code: UKK41

II.2.4)Description of the procurement:

Plymouth City Council on behalf of partner organisations, CATERed, Fully CATERed Ltd and City College Plymouth, requires the supply of food and catering products.

Lot 3: frozen foods.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 775 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract period is 36 months with the options to extend 2 additional 12 month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 4: Dairy and Fresh Bakery Products

Lot No: 4

II.2.2)Additional CPV code(s)

15000000

II.2.3)Place of performance

NUTS code: UKK41

II.2.4)Description of the procurement:

Plymouth City Council on behalf of partner organisations, CATERed, Fully CATERed Ltd and City College Plymouth, requires the supply of food and catering products.

Lot 4: dairy and fresh bakery products.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract period is 36 months with the options to extend 2 additional 12 month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 5: Fresh Fruit and Vegetables

Lot No: 5

II.2.2)Additional CPV code(s)

15000000

II.2.3)Place of performance

NUTS code: UKK41

II.2.4)Description of the procurement:

Plymouth City Council on behalf of partner organisations, CATERed, Fully CATERed Ltd and City College Plymouth, requires the supply of food and catering products.

Lot 5: fresh fruit and vegetables.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract period is 36 months with the options to extend 2 additional 12 month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 6 — Disposable Non Food Items

Lot No: 6

II.2.2)Additional CPV code(s)

15000000

II.2.3)Place of performance

NUTS code: UKK41

II.2.4)Description of the procurement:

Plymouth City Council on behalf of partner organisations, CATERed, Fully CATERed Ltd and City College Plymouth, requires the supply of food and catering products.

Lot 6: disposable non food items.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract period is 36 months with the options to extend 2 additional 12 month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 7: Pre-packaged Sandwiches, Paninis and Hot and Cold Hand-snacks

Lot No: 7

II.2.2)Additional CPV code(s)

15000000

II.2.3)Place of performance

NUTS code: UKK41

II.2.4)Description of the procurement:

Plymouth City Council on behalf of partner organisations, CATERed and Fully CATERed Ltd requires the supply of food and catering products.

Lot 7: pre-packaged sandwiches, paninis and hot and cold hand-snacks.

Please note. City College, Plymouth do not require this lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 625 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract period is 36 months with the options to extend 2 additional 12 month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 8: Cakes, Tray-bakes and Patisserie

Lot No: 8

II.2.2)Additional CPV code(s)

15000000

II.2.3)Place of performance

NUTS code: UKK41

II.2.4)Description of the procurement:

Plymouth City Council on behalf of partner organisations, CATERed and Fully CATERed Ltd requires the supply of food and catering products.

Lot 8: cakes, tray-bakes and patisserie.

Please note. City College, Plymouth do not require this lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 175 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract period is 36 months with the options to extend 2 additional 12 month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/04/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/04/2019

Local time: 12:15

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
City of Westminster
London
SW1P 3BD
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/03/2019