POL IT Consulting Services

London: IT services: consulting, software development, Internet and support

POL IT Consulting Services (IT Consulting for the Post Office).

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Post Office Limited
1st Floor, 35-50 Rathbone Place
For the attention of: Karen Budin
W1T 1HQ London
E-mail: karen.budin@royalmail.com

Internet address(es):

General address of the contracting authority: http://www.postoffice.co.uk

Electronic access to information: https://rmg.frictionless.com/fsguestvendor/vendordesktop/register?ui=ui5

Electronic submission of tenders and requests to participate: http://

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Postal Authority

I.3)Main activity

Other: UK Postal Administration

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

POL IT Consulting Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: UK.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in months: 24
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000,00 and 8 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

POL wishes to establish a framework panel of suppliers who can provide consultancy services to support the POL IT&C department in the delivery and implementation of its declared strategy, including the transformation to a new IT&C Target Operating Model.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The framework agreement is to cover the provision of consulting services supporting the development and maintenance of IT related strategies, such services are anticipated to include (but not be limited to) the following types of advice:
— the support and guidance to IT leadership team in the development and delivery of strategic programmes,
— organisational design and impact assessment triggered by IT strategies and change programmes,
— the provision of consultancy to support the development and delivery of enterprise architecture,
— the provision of consultancy to support the development and delivery of the security architecture.
Estimated value excluding VAT:
Range: between 2 000 000,00 and 8 000 000,00 GBP

II.2.2)Information about options

Options: yes
Description of these options: Post Office Ltd reserves the right to extend the contract at its discretion after the initial 24 month period by a further 12 months, and after the end of this extension by a further 12 months, with a total potential term of 48 months.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee or other form of security may be required depending upon the organisation’s financial stability as set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be detailed in the contract documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, the contracting authority may specify that the consortium takes a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All respondents to this notice will be required to complete a Pre-Qualification Questionnaire (PQQ) located on the Royal Mail SAP e-sourcing portal. Details of how to access this PQQ are available from the electronic access to information address in 1.1 above.The PQQ must be completed online by 12.00 January 16th 2012. IT is important that applicants express an interest promptly in order to give sufficient time for them to be registered and complete the detailed PQQ before the closing date. Any interested supplier will need a minimum annual turnover of £10million.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ. A minimum turnover requirement of 10 000 000 GBP in relation to IT consultancy services is required.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the PQQ.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 12
Objective criteria for choosing the limited number of candidates: Please refer to the PQQ.The minimum and maximum refers to the number of operators who will be invited to participate in the ITT stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.1.2012 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To access the PQQ documents you must first register to obtain a logon to the Royal Mail e-sourcing platform.
To do this please access the following URL:https://rmg.frictionless.com/fsguestvendor/vendordesktop/register?ui=ui5.

Within 2 working days you will be emailed your logon details to access e-sourcing and that will shortly be followed by a second automatic email inviting you to participate in the on-line PQQ process.
Post Office Ltd will also send all organisations full instructions on how to participate in the online PQQ event.
Requests to participate must be made by supplying all of the information which is set out in section III.2 above.This information must be supplied by the date and time specified in IV.3.4 above. The Contracting Authority may require suppliers to supplement or clarify the information submitted under III.2 above and may also undertake its own audit of the supplier to verify the information provided.
Tenders and all supporting information for the contract must be priced in sterling and written in English.
Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English courts.
Royal Mail Group Ltd is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. Royal Mail Group reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the contract by alternative means if IT appears that the contract can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

see 1.1 above

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeal under this procurement process should be addressed to the contact at 1.1 above.

VI.4.3)Service from which information about the lodging of appeals may be obtained

see 1.1 above

VI.5)Date of dispatch of this notice:9.12.2011