Police Healthcare Services for Suffolk Constabulary

Police Healthcare Services for the Police Investigation Centres (PIC) and the Sexual Assault Referrals Centres (SARC) to the Suffolk and Norfolk Constabularies.

United Kingdom-Ipswich: Administrative healthcare services

2014/S 096-167794

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Suffolk Constabulary
Portal Avenue, Martlesham Heath
For the attention of: Mr Stephen Perrins
IP5 3QS Ipswich
UNITED KINGDOM
Telephone: +44 1473613627
E-mail: stephen.perrins@suffolk.pnn.police.uk

Tenders or requests to participate must be sent to: Suffolk Constabulary
Force Headquarters, Martlesham Heath
For the attention of: Stephen Perrins
IP5 3QS Ipswich
UNITED KINGDOM
E-mail: stephen.perrins@suffolk.pnn.police.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Police Healthcare Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Geographical areas of Suffolk and Norfolk.

NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 900 000 and 6 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Police Healthcare Services for the Police Investigation Centres (PIC) and the Sexual Assault Referrals Centres (SARC) to the Suffolk and Norfolk Constabularies.

II.1.6)Common procurement vocabulary (CPV)

75122000, 85110000, 85120000, 85121000, 85121200, 85141000, 85141200, 66162000, 85100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 is a nurse led, embedded service for Norfolk & Suffolk custody services for each of the Police Investigation Centres for both Counties.
Lot 2 Sexual Assault Referral Centre based in Ipswich, Suffolk.
Lot 3 Sexual Assault Referral Centre based in Norwich, Norfolk.
This procurement will be led by Suffolk Police Authority on behalf of the named forces.

All interested parties are to note that this procurement will be via our e-tendering portal. All applicants must register on www.bluelight.gov.uk and the reference for this tender is QTLE-9JWA-SGJA2U. Applicants who do not have Internet access should contact the officer named at the beginning of this notice.

Estimated value excluding VAT:
Range: between 4 500 000 and 6 100 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Subject to contractual terms, the contract will run for a period of three years with an option to extend for up to a further two years on terms stated in the tender documentation.
Tenderers are to note that this Contract will be novated to the NHS at some point within the Contract period.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Healthcare Services for Lot 1

1)Short description

Additional information is contained in the ITT.

2)Common procurement vocabulary (CPV)

75122000, 85110000, 85120000, 85121000, 85121200, 85141000, 85141200, 66162000, 85100000

3)Quantity or scope

Police Healthcare Servoices for the Police Investigation Centres (PICS) for Suffolk and Norfolk Constabularies.
Estimated value excluding VAT:
Range: between 4 500 000 and 5 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Additional Information is contained within the ITT.

Lot No: 2 Lot title: Healthcare Services for Lot 2 – SARC in Suffolk

1)Short description

Additional Information contained in the ITT.

2)Common procurement vocabulary (CPV)

75122000, 85110000, 85120000, 85121000, 85121200, 85141000, 85141200, 66162000, 85100000

3)Quantity or scope

Police Healthcare Services for the Sexual Assault Referral Centres (SARC) in Suffolk.
Estimated value excluding VAT:
Range: between 250 000 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Additional Information is contained within the ITT.

Lot No: 3 Lot title: Healthcare Services for Lot 2 – SARC in Norfolk

1)Short description

Additional Information contained in the ITT

2)Common procurement vocabulary (CPV)

75122000, 85110000, 85120000, 85121000, 85121200, 85141000, 85141200, 66162000, 85100000

3)Quantity or scope

Police Healthcare Services for the Sexual Assault Referral Centres (SARC) in Norfolk.
Estimated value excluding VAT:
Range: between 250 000 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Additional Information is contained within the ITT

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond and / or parent company guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Reference to these matters, where applicable, will be set out in the invitation to tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required, but in the case of a consortium bid, each consortium member will be required to have joint and several liability before contract acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applicants may not be any of the situations described in Article 45 of Directive 2004/18/EC.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2014-018

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.6.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.7.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Additional information is contained within the Tender documentation.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
The Strand
London
UNITED KINGDOM

Body responsible for mediation procedures

PDRS
BiP Solutions Ltd., Medius 60, Pacific Quay
G51 1DZ Glasgow
UNITED KINGDOM
E-mail: Email:pass@bipsolutions.com
Telephone: +44 8452707055

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.5.2014